Organisation: World Vision International
Project Name: USAID funded Literacy Achievement and Retention
Activity (LARA) Project
Duty Station: Kampala, Uganda
Reports to: Program Manager
World Vision International is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record
checks where possible. “Our Vision for every child, Life in all its fullness.
Our prayer for every Heart, the will to make it so.”
Job Summary: The Grant Finance Officer will take the lead
in assuring the quality management of local sub grants from inception to
closure. In addition to an oversight and monitoring role, the incumbent will
ensure that programming and operations staff improves their understanding of
different granting mechanisms and build their capacity to adhere to donor
regulations related to reporting, human resources, asset management, and
procurement.
Key Duties and Responsibilities:
1.
Grants Management and Compliance:
·
Serve
as principle point of contact on grant management and compliance issues with
the local sub-grantees, LARA Finance, and WV Uganda Finance and Compliance
staff.
·
Oversee
the review of any new granting mechanisms to ensure adherence to donor
requirements related to eligibility for the local sub grantees, budget
presentation, acceptability of cost allocation and other proposal requirements.
·
Technically
support timely agreement development/review/approval, both at the level of WV
and partners, ensuring adherence to both internal WV and donor requirements.
·
Actively
support timely response to donor requests related to local grants agreements,
budgets and spending
·
Anticipate
and respond to WV and sub-grantee questions related to local grants agreements,
budgets and spending, and try to encourage information sharing that will allow
them to become familiar with requirements and practices of enforcement of
donor/WV finance policy.
·
Regularly
review, communicate and monitor compliance with donor requirements related to
staffing, purchasing, and asset management and reporting.
·
Identify
compliance gaps and related solutions including differences between donor and
CBO internal policies and procedures, including cost allocation.
·
Steer
monitoring of timely local grants closure engaging both finance and program
staff well in advance of closure deadlines and advising on issues related to
staffing, disposition and reporting.
·
Ensure
the timely reporting to LARA management of any identified compliance risks.
·
Regularly
review advances payments to CBOs; and also ensure that the advances to CBOs are
liquidated in a timely manner.
·
Resolve
grant compliance issues that arise with CBOs by arranging for technical support
from the WV Grant and Compliance team
2.
Internal Control Assessment:
·
Lead
site visits to CBOs to assess adequacy of internal controls, compliance with
applicable laws and regulations, and partner policies and procedures. Report
findings to program management including proposed follow-up with sub-grantees
based on issues surfaced.
·
Advise
on GAAP and basic accounting records to be maintained at sub-grantees.
·
Perform
on-going monitoring and assessment of partner capacity to accurately record and
post all transactions.
·
Ensure
adequate response and monitoring to implement recommendations of all financial
audits and partner capacity assessments
·
Oversee
and coordinate the implementation of the WV sub grantee guidelines. Ensure all
CBOs are effectively assessed; categorized and all corrective actions are fully
implemented.
3.
Financial Management and Analysis:
·
Regularly
review budget comparison reports to ensure adherence to restrictions on line
item flexibility and stated restrictions on accepted costs. Support follow up
actions to resolve any identified problems.
·
Actively
monitor the budgets and expenses at least on a monthly basis and ensure that
the commitments to local partners do not exceed the available budget.
·
Ensure
timely receipt and review of monthly expenditure reports from CBOs/ Local
partner organizations.
·
Approve
local partner budget updates and liquidation reports for the LARA finance team
to process.
·
Ensure
documentation of local partner liquidation reviews outlining justification of
all rejected expenses and detailing improvements required.
·
Through
formal training, on the job support and monitoring, build the capacity of local
partner staff in grants/contract compliance.
·
Prepare
and implement training and technical assistance as needed to address capacity
needs and reinforce grant management, e.g., financial management, budget
analysis, policies and procedures, GAAP and basic accounting, etc.
·
Actively
coordinate planning and implementation of institutional capacity assessment and
periodic review of potential new partner organizations.
·
Carry
out and coordinate with Project coordinators monitoring visits to local partner
organizations to assess adequacy of internal controls and to provide onsite
mentoring and technical assistance. Detail site findings and ensure
implementation of
·
recommendations/corrective
action plan and follow-up requirements.
·
Actively
participate in program meetings as appropriate to effectively plan and collectively
coordinate financial and programmatic activities in conjunction with local
partner capacity building initiatives
Qualifications, Skills and
Experience:
·
The
applicant should preferably hold a University degree in accounting, required.
·
Professional
qualification in accounting (ACCA, CPA or equivalent), preferred.
·
At
least five years of relevant work experience with an NGO, of which three years
should be in USG finance and compliance. Very strong finance background.
·
Past
experience managing USG and/or other donor grant awards.
·
Auditing
experience, a plus.
·
Proven
ability in building capacity and providing training and technical assistance,
and experience working with CBOs
·
Excellent
command of spoken and written English.
·
Computer
proficiency in MS Office (Word, Excel and other appropriate software)
·
Self-guided,
strong organizational and planning skills.
·
Ability
to work independently and under pressure.
·
Excellent
communication, coaching and facilitation skills.
·
SUN
System/ Q&A exposure and competence will be an added advantage, or ability
to learn quickly.
·
Ability
to travel up to 80% to the field.
NB:
Only Ugandan Nationals are encouraged to apply
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
below.
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal. Qualified female candidates are
particularly encouraged to apply.
Deadline: 22nd May, 2015.
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