Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty
Station: Entebbe, Uganda
Job
Opening Number: ESB-2015-NPO-HRS-002
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Key
Duties and Responsibilities: The PCUI
Assistant will work in the Property Control and Inventory Section (PCUI)
Assistant is responsible for the following duties:
1. Carry out Physical Verification of
United Nations Owned Equipment.
·
Execute the P&E verification program within a
particular geographical area of the mission in accordance with the six month
work programme;
·
Works closely with other Departments/Sections to
facilitate implementation of the verification program and to advocate UN policy
and procedures;
·
Performs physical inspection of UN owned property
held in the mission and verifies whether accurate accountability of P&E
issued to end-users is being maintained;
·
In charge of monitoring and following up on
movement of P&E on a regular basis to ensure accuracy of records and
location of property;
·
Coordinate and conduct P&E and Inventory
inspections to be conducted in the assigned area of responsibility as directed
by chief PCIS when need;
·
Provide communication and reports on property related
activities to other sections, units as per workload assigned by chief PCIS;
·
Execute statistical inventory reports of P&E
and Inventory of United Nations to monitor Inspection progresses on a weekly
basis and when requested;
·
Check accuracy of PCIS statistics on a daily basis
ensuring anomalies are identified and addressed immediately;
·
Follow up with Assets holding and end users on
property accountability;
·
Keenly reviews and analyze inventory
discrepancies, prepares discrepancy reports, advises relevant Warehouse
Managers and Field office and monitors the associated reconciliation process;
·
Maintains and updates information collected during
physical inspection in Galileo;
·
Actively monitors and verifies accuracy of
inventory data captured in Galileo.
2. Support Property Inventory Activities:
·
Support to R&I and Property Disposal Section
operations. Assist Property Board Of Survey;
·
Provide support Supply Chain Management
Stakeholders in reconciling Inventory Discrepancies on a monthly basis.
·
Actively monitor recording of follow up actions ,
to be executed by all PCIS staff members through proper planning;
3. Prepares Statistical Inventory Reports:
·
Use Business Object report tools to prepare
statistical inventory reports to provide feedback to the Supervisor, Operations
Manager and Chief of the Section;
·
Compile and submit Inventory Control reports for
Asset managers and for Inspection planning purposes on a weekly basis.
·
Render support in the accounting for fixed assets and
mission strategic reserves.
·
Prepare and present statistics and consolidate
analysis on Property inventory, related to compilation of monthly and Property
management performance reports, executed by the mission senior management and
LSD/OMS, through PMU/COE&PMS;
4. Performs other duties as required.
Qualifications,
Skills and Experience:
·
The ideal candidate for the United Nations MONUSCO
PCUI Assistant should hold a High School Diploma certificate requested. An
additional University studies in Business Administration, Information
Technology, Statistics or other relevant field is desirable. Information
Technology vocational training desirable.
·
At least five years of progressively responsible
experience within the UN system in the field of finance, accounting, human
resources, audit, and administrative services or in other related fields is
desirable.
·
Previous working experience in data analysis and
data base management highly desirable
·
Possess a valid driver’s license.
·
Languages: Fluency in
spoken and written English is required.
·
Professional: A
comprehensive grasp of inventory accounting practices, database management and
Enterprise Reporting System. Ability to define and analyze trends in the
Property Management area, operate project management software and develop
reports and complex text documents. Ability to maintain focus and accuracy for
sustained periods.
·
Teamwork: Proven
interpersonal skills and the ability to establish and maintain effective
working relations with people in a multi-cultural, multi-ethnic environment
with sensitivity and respect for diversity
·
Technological
Awareness: High Expertise in Information Technology and its application to
business practices and procedures, relevant to property management and
distribution control and inventory. Excellent knowledge of methodologies for
database management and analysis is essential.
NB:
The United Nations does not charge a fee at any stage of the recruitment
process (application, interview meeting, processing, or training). The United
Nations does not concern itself with information on applicants’ bank accounts.
Women are strongly encouraged to apply.
All suitably
qualified and interested Ugandan candidates should send their applications the
following documents:
·
Cover Letter (letter of motivation or application
letter);
·
Proof of required academic certificates;
·
Copy of birth certificate; or copy of National ID;
or copy of Passport;
·
Employment verification letter from most recent
employer;
·
Internal candidates must submit 2 most recent
performance evaluations and external candidates must submit two reference
letters
All
applicants are strongly encouraged to apply by e-mail and must include the
Vacancy Announcement Number and the Job Title and send to: rsce-recruitment@un.org
Or hand
carried to: RSCE – Entebbe Support Base, Buku Road, P.O. Box 710, Entebbe.
Uganda
NB:
Do not submit original certificate(s) with the application. In line with the UN
policy on gender balance, female candidates are strongly encouraged.
Deadline:
20th January, 2016
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