Organisation: National
Information Technology Authority-Uganda (NITA-U)
Project
Name: Regional Communication Infrastructure Program (RCIP)
Funding
Source: World Bank
Duty
Station: Kampala, Uganda
Reports
to: Executive Director, NITA-U
The National
Information Technology Authority-Uganda (NITA-U) was established as a statutory
body under the National Information Technology Authority, Uganda Act, 2009 as
one of the key players in the Information and Communications Technology Sector.
Its mandated is to coordinate, promote and monitor IT development within the
context of national social and economic development, with a vision as “a
facilitator of a knowledge-based, globally competitive Uganda where social
transformation and economic development is supported through IT enabled
services.”
About
World Bank RCIP Program:
The
Government of Uganda has secured funding from the International Development
Association (IDA) to finance various activities under the Regional
Communications Infrastructure Program (RCIP). The Regional Communication
Infrastructure Program (RCIP) Uganda will complement existing country ICT and
e-government Infrastructure initiatives by helping boost the already existing
e-government infrastructure and bridge the financing and technical gaps. The
project will be implemented by the National Information Technology
Authority-Uganda (NITA-U). The beneficiaries will be the Ministry of
Information Communications Technology (MoICT) and Public Procurement and
Disposal of Public assets Authority (PPDA).
Job
Summary: The Programme Coordinator will
mainly ensure that the Regional Communication Infrastructure Program (RCIP)
objectives are accomplished through planning, coordinating and management of
all RCIP activities and resources with support from NITA-U Programme Management
Office (PMO).
Key
Duties and Responsibilities:
1. Develop RCIP Uganda Master Project
Implementation Plan (MPIP) comprising of a detailed budgeted work plan for the
entire project life time and ensuring that it is approved by NITA-U Senior
Management.
·
Actively facilitate the development of individual
components or sub-component PIPs
·
Consolidate the individual component and
sub-component PIPs into Master Project Implementation Plan (MPIP) for RCIP
Uganda based on the approved Project Appraisal Document (PAD)
·
Ensure approval of the MPIP and have it baselined
·
Develop annual work plans for the programme
·
Manage the implementation of MPIP
2. Establishment and Mobilization of
Programme Coordination Team (PCT) required to manage the programme as defined
within the PAD.
·
Responsible for the implementation of the
programme mobilization as specified within the PAD;
·
Ensure that the programme is adequately resourced
to deliver the MPIP
·
Establishment of the Programme Secretariat office
including support requirements and equipment
3. Implementation of RCIP Uganda MPIP
comprising on-going coordination of the MPIP implementation to achieve the
project deliverables on time to specification and within budget, including
budget control, contract administration, monthly coordination, quality control,
risk management, monitoring and reporting, etc.
·
Manage the implementation of the MPIP
·
Ensure all programme milestones are delivered
·
Maintain RCIP Uganda programme schedules to ensure
deliverables are on track in terms of time, cost and quality
·
Provide technical and analytical assistance and
work direction to project teams, including scheduling, assignment of work,
review of project efforts, and removal of roadblocks which inhibit project
success.
·
Manage and supervise the contracts management
process
·
Issue regular RCIP progress report to EXCO and
World Bank and ensure deadlines are met in a timely and efficient fashion
·
Schedule hand over of projects and the handover
process;
·
Manage the commissioning of the projects to ensure
that they are handed over effectively to the operation & maintenance unit
4. Stakeholder Engagement and Awareness
comprising of planning and coordination of stakeholder engagements throughout
the project life span.
·
Develop the stakeholder management plan and ensure
its implementation
·
Ensure all stakeholder meeting take place as
required, e.g., Project Implementation Team (PIT) and Steering Committee
meetings
·
Make sure that all the relevant stakeholders are
effectively engaged about the status, progress and challenges of the programme,
in line with stakeholders’ management plan
·
Coordinate the organisation of meetings and
workshops for stakeholders
·
Ensure that all stakeholders’ expectations and
requirements are well documented, validated and disseminated
·
Create effective awareness about RCIP Uganda, its
purpose and benefits to the country.
Key
Performance Indicators:
·
Programme Coordination Team established and
maintained as specified in the PAD
·
Programme Secretariat office fully established and
maintained
·
Stakeholders management plan
·
Approved RCIP Uganda MPIP
·
Approved budgeted work plans (by month, quarter,
annual etc.) for the programme
·
Workshops and meetings reports
·
Stakeholder engagement reports
·
All milestones are completed on time
·
All project deliverables are delivered on time
·
Monthly, quarterly and annual progress reports on
time covering all project components; Projects completed and handed over to
NITA-U
·
Projects commissioned and responsibility handed
over to the Operation & Maintenance units.
Qualifications,
Skills and Experience:
·
The ideal candidate for the Programme Coordinator
vacancy should preferably hold a Master’s degree in Computer Science, Business
Administration, Public Policy and Management or an Information Technology
related area.
·
The applicant must also hold a Bachelor’s degree
in Computer Science or a related Science degree.
·
Professional Project Management qualification such
as PMP or PRINCE2 practitioner is an added advantage
·
At least five years overall Programme Coordination
or Project Management experience on large scale ICT related projects.
·
A minimum of three years’ experience which should
be with projects of similar international funding agencies and the Government
of Uganda
·
Previous experience in Programme Coordination,
especially of a World Bank financed or other relevant Programme
·
Strong and effective communication skills
·
Capacity to establish focus for developing and
communicating RCIP goals to support NITA-U and her partners’ business missions.
·
Show capacity to provide motivational support to
team members to enhance their commitment to work.
·
Demonstrated ability to foster team work with
other team members.
·
Excellent report writing and presentation skills.
·
Ability to work with minimum supervision
·
Ability to demonstrate support for innovation and
organizational changes needed to improve effectiveness
·
Communications: Very good
communication skills (spoken and written), including the ability to communicate
effectively with diverse audiences on environmental related matters, good
negotiation skills and capacity to prepare a variety of written documents,
contracts, reports, etc. in a clear, concise style.
·
Innovation: Must be a
person with ability to seek new ways of doing things efficiently to deliver
value to our customers.
·
Teamwork: Very good
interpersonal skills and ability to establish and maintain effective working
relations with people in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity.
·
Integrity: Must be a
person of proven honesty and does not tolerate corruption and unethical
behaviors in all its forms and manifestations.
·
Customer
Centricity: Must be a person who strives to satisfy customers and clients. Should
be able to understand what the customer wants and delivering it flawlessly.
·
Quality: Must be a
person who thinks of quality and continuous improvement in his/she our work.
All
candidates who meet the job requirements/specifications and with the right
personal attributes are invited to complete and submit their application form, download
here, with a cover letter,
supported by curriculum vitae, copies of certificates and testimonials, and
must specify day time telephone contact, postal and email addresses of both the
applicant and three referees, to the address below.
National
Information Technology
Authority –
UGANDA (NITA-U),
Palm Courts,
Plot 7A, Rotary Avenue (former lugogo bypass)
P.O. Box
33151, Kampala-Uganda
Or via email:
rcip@nita.go.ug (application must not exceed 10MBs)
Applicants
must also submit with their application verifiable evidence supporting previous
relevant appointments such as appointment letters and employment contracts.
Deadline:
29th January 2016 (Not later than 17.00 hrs. Local Time).
NB:
No application will be accepted without a duly completed and signed standard
application form (refer to above).
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