Finance and Administration Manager Career Opportunity - Jhpiego

Duty Station: Kampala, Uganda

Reports to: Country Director

Jhpiego

is an international, non-profit health organization affiliated with The Johns

Hopkins University. For 40 years in East and Southern Africa, Jhpiego has

empowered front-line health workers by designing and implementing effective,

low-cost, hands-on solutions that strengthen the delivery of health care services,

following the household-to-hospital continuum of care. Jhpiego partners with

organizations to build sustainable, local capacity through advocacy, policy

development, human resources for health and quality and performance improvement

approaches.

Job Summary: The Finance and Administration Manager will be

responsible for providing financial and Administration management support to

Jhpiego Uganda Office. The incumbent will manage the day-to-day financial and

admin operations of the Uganda office, budgeting ensure internal control

systems and review of on-site financial accounting and bookkeeping system

required to assure the integrity and effective performance of Jhpiego’s

financial operations. The jobholder will actively participate in the development,

adaptation or implementation of financial and administrative systems to ensure

optimal support to Jhpiego Uganda office. The position supervises Finance

officers, Finance assistants and administration staff.

Key Duties and Responsibilities: 

1. Finance and

Accounting:

• Examine financial documents such as payroll,
  
  vouchers, invoices, delivery notes, purchase orders and other documents to
  
  ensure the completeness, accuracy, and validity of financial data before
  
  payments are made


• Keenly monitor disbursement of funds from the
  
  project bank account(s) to ensure compliance with donor and donor and
  
  Jhpiego’s financial policies and procedures.


• Manage day-to-day cash needs, travel
  
  requests, payments, procurement, contracts, grants and processing
  
  invoices, operation systems, policies and procedures, consultant, and
  
  travel and logistics.


• Regularly review sample of expense reports
  
  and other project expenses on a regular basis to ensure adequate support
  
  documentation, allowability, allocability and reasonability.


• Keenly review petty cash register and carry
  
  out periodic surprise cash counts


• Regularly review of QuickBooks monthly
  
  financial reports,, conduct bank reconciliation and perform monthly
  
  closing processes and perform monthly closing processes


• Prepare and submit financial reports to
  
  donors like USAID, UNFPA among others as required.


• Support program managers to develop annual
  
  operational budgets and review for accuracy, reasonability, completeness
  
  and donor compliance.


• Develop proposal budgets for review by the
  
  Country Director in accordance with donor requirements.


• The Finance and Administration Manager will monitor
  
  program expenses by ensuring timely preparation of expenditure reports,
  
  accruals and projections and burn rates on a monthly basis.


• Review existing internal control systems to
  
  ensure financial integrity at all times; identify weaknesses and recommend
  
  corrective actions as per the GAAPs and Jhpiego’s financial procedures.


• Provide supervision, guidance and mentorship
  
  of staff and ensure team spirit within the finance and administrative
  
  teams. Also work with other program units departments to ensure optimum
  
  support and linkages. Train and mentor the finance and administrative
  
  staff as needed.


• Work in liaison with senior management of the
  
  country office to ensure optimal support and guide on financial and
  
  administrative matters as required.  
  

• Office Management: Provide oversight on office
  
  management policies, procedures, processes and systems to ensure optimal
  
  support in the Uganda office. Provide regular feedback and resolution of
  
  office management issues.


• Information Technology: Supervise the IT Officer to ensure
  
  IT requirements are met for both staff and program needs.


• Safety and Security: Work with the Safety and Security
  
  Officers to ensure regular updates and training are provided to staff,
  
  telephone tree and emergency contact information is available and overall
  
  preparedness for the Uganda office.


• Travel and Transport Systems:
  
  Ensure proper utilization of vehicle fleet, fair allocation of transport
  
  and tracking of vehicle use

Qualifications, Skills and Experience: 

• The ideal candidate should preferably hold a
  
  Masters’ degree in Accounting, Finance or Business Administration.
  
  Possession of a Master’s in Business Administration is preferred


• Professional accounting qualification i.e. CPA
  
  (U) or equivalent


• At least five to seven years of relevant
  
  experience in finance or accounting at supervisory/management/management
  
  level.


• At least four years practical experience in
  
  QuickBooks accounting package


• Previous supervisory experience in office
  
  administration.


• Additional years of relevant work experience
  
  may be substituted for educational requirement


• Familiarity with USAID, UN and UN regulations
  
  is required.


• Previous experience with nonprofit organization
  
  required.


• Excellent financial and computer skills –
  
  working knowledge of QuickBooks accounting


• Software, database applications, word
  
  processing and Excel.


• Demonstrated budgeting, budget monitoring and
  
  financial reporting skills

All

suitably qualified and interested Ugandans are encouraged to apply online by

uploading an updated resume, cover letter and three professional references at

the web link below.