Administration Officer - USAID Learning Project at QED Group, LLC

Organization: QED Group, LLC

Project: USAID/Uganda

Monitoring, Evaluation and Learning Project

Duty Station: Kampala,

Uganda

Reports to: Director of

Finance and Administration

The QED Group,

LLC is a full-service international development firm that provides practical

solutions to social problems through sound analysis, proven management

techniques, and creative implementation. We focus our efforts on two core

practice areas: Monitoring & Evaluation and Knowledge Management. We work

with U.S. agencies and overseas governments, international donors,

private-sector clients, and PVOs/NGOs in more than 80 countries around the

world. Key clients include USAID, the U.S. Department of State, the Centers for

Disease Control and Prevention, the U.S. Department of Agriculture, and the

U.S. Trade and Development Agency.

The

USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is

the five-year organizational program support vehicle through which USAID/Uganda

will pursue realizing its development objectives within the complicated and

shifting Ugandan development context. 

The purpose of the Learning Contract is to provide monitoring,

evaluation and learning support services and build capacity of USAID/Uganda to

implement USAID’s Collaborating, Learning, and Adapting methodology to

strengthen the implementation of USAID/Uganda’s Country Development Cooperation

Strategy and enhance USAID’s organizational effectiveness.

Job Summary: The

Administration Officer will be responsible for all administrative matters in

QED’s Kampala office. The Administration Officer will directly supervise the

Operations Assistant to ensure that the office is fully operational at all

times. He/she will work to

ensure the office runs smoothly by managing office supply requests, conference

room scheduling, logistics for domestic travel/workshops, making copies,

requesting quotes and other tasks as necessary.

Key Duties and Responsibilities: 

·        
Direct and supervise the work of the Operations

Assistant

·        
Establish procedures for the operation and

maintenance of the office

·        
Supervise the work of service providers including,

inter alia, IT services, security

·        
Manage the office budget for all ongoing services

and costs (e.g. rent, utilities, supplies, maintenance, telephone) for all

offices;

·        
Maintain lease agreements and utilities accounts for

offices. Ensure proper record system is in place to track usage

·        
Ensure that a system is in place to monitor staff

communication costs, including mobile phones and modems

·        
Ensure all inventory is properly tagged and recorded

in the inventory records

·        
Conduct semi-annual physical inventory and record

any losses or damaged items. Prepare report to USAID for any losses

·        
Support program staff to manage events (e.g.

budgets, venues, equipment and supplies)

·        
Prepare annual property report for USAID

·        
Maintain inventory for expendable office supplies,

taking requests monthly from staff and ensuring stock is monitored

·        
Making domestic travel arrangements for all staff

(lodging reservations, flight reservations etc.)

·        
Request, review and analyze quotes, compiling

documentation and sending it for approval

·        
Other tasks as necessary, requested by the Director

of Finance and Administration

Qualifications, Skills and

Experience: 

·        
The ideal candidate for the USAID QED Group

Administration Officer vacancy should hold a Degree in finance, accounting,

economics, political science, or social sciences with some focus on accounting.

·        
A minimum of five years working experience of

demonstrable experience managing administrative, operational and procurement

tasks on donor funded projects

·        
Excellent writing, computer and organizational

skills

·        
Prior USAID experience and basic knowledge of FARs

and AIDARs is highly desirable

·        
Demonstrated ability to work closely with a variety

of project stakeholders including local senior and support staff, USAID

personnel, Home Office staff, consultants, vendors and subcontractors to work

collaboratively to solve administrative and operational problems as they arise .

·        
Proven ability to independently plan and execute

complex tasks while addressing daily management demands

·        
Excellent interpersonal and computer skills are

required

All suitably

qualified and interested Candidates who meet the above criteria should send

their CV, Cover letter and Bio Data Form, download here,

expressing interest to qed.recruitment.me.specialist@gmail.com with the subject

line as “ATTN: Administration Officer.”

Deadline: Friday, 15th January, 2016 by

5:00 pm