Personal Assistant Admin Jobs - Hilton Hotels & Resorts

Organisation: Hilton Hotels

& Resorts

Duty Station:  Kampala, Uganda

About Hilton Hotels & Resorts:

Hilton Hotels

& Resorts is an international chain of full service hotels and resorts and

the flagship brand of Hilton Worldwide. The Hilton Hotels brand remains one of

the company’s flagship brands and one of the largest hotel brands in the world.

The company places marketing emphasis on both business travel and leisure

travel with locations in major city centers, near airports, convention centers,

and a number of vacation resorts and leisure-oriented hotels in popular

vacation destinations around the world.

Job Summary: The Personal

Assistant to the General Manager with Hilton Hotels and Resorts will be responsible

for assisting the General Manager with administrative support including typing,

filing, answering telephones, taking messages, maintaining appointment

calendar, making travel arrangements and other general office duties. The incumbent

will assume full responsibility for all administrative duties in the Executive

Office ensuring professional and timely execution of all tasks.

Key Duties and Responsibilities:  As a Personal Assistant to General Manager, you are

responsible for performing the following tasks to the highest standards:

·        
Opens incoming mail, dates stamps, distributes

accordingly. Sends outgoing mail both interoffice and outside of the hotel.

Routes mail, faxes and other printed matter.

·        
Prepares and types correspondence and fairly complex

numerical/financial reports as

·        
instructed. Prepares correspondence on behalf of the

management. Duplicates, copies and distributes and mails materials for the

office.

·        
Orders and maintains office supplies and equipment.

Maintains files and equipment in an orderly and professional manner.

·        
The incumbent uses the property’s email system and

maintains their email box, as is policy.

·        
Appropriate business use of telephone and voice mail

system.

·        
The PA receives internal and external customers in a

friendly and professional manner. Announces visitors and/or handles requests,

as appropriate.

·        
Scrutinizes and handles SALT / Guest Assistance on a

regular basis.

·        
Scrutinizes daily OnQ PM TOP VIP and Diamond HHonors

guests.

·        
Responsible for scheduling the HOD Meeting and

Minutes of the HOD Meeting.

Qualifications, Skills and Experience:  

·        
The ideal candidate for the Hilton Hotels Personal

Assistant must be a female wilth two years’ similar experience – must be

locally available for F-2-F interview.

·        
At least five years of administrative support

experience.

·        
Previous work experience should include working in a

high-volume environment.

·        
Excellent organizational skills, multi-task oriented

and good time management

·        
Hold a valid driving license and Car

·        
Own accommodation and on husband or family

sponsorship

·        
Demonstrated ability to read listen and communicate

effectively in English and in writing, using correct grammar, spelling and

sentence structure.

·        
Skilled in preparing official correspondence on

behalf of the managements to both internal and external communications verbally

and in writing.

·        
Ability to sit for extended periods of time and

continuously performs the essential job functions.

·        
Ability to effectively deal with internal and

external customers, some of whom will require high levels of patience, tact and

diplomacy.

·        
Computer proficiency i.e. experience with MS Office

applications and Outlook required

·        
Ability to type 60 wpm.

·        
Ability to effectively transcribe information from

handwritten memos and recordings.

·        
100% fluent in Arabic and English – written, spoken

and reading

Job Benefits: Your benefits

will include a competitive starting salary and holiday entitlement. As an

employee you will become a member of The Hilton Club which provides reduced

hotel room rates in our hotels worldwide, plus discounts on products and

services offered by Hilton Worldwide and its partners. We look forward to

explaining in detail the range of excellent benefits that you would expect from

a global hotel organization like Hilton Worldwide.

All suitably

qualified and interested candidates who wish to join one of the world’s leading

hotel and resort brands, Hilton Hotels & Resorts, should apply online by

clicking on the web link below.