Uganda: SUPPLY CHAIN AND PROCUREMENT OFFICER

About the Global Health Corps Fellowship

Global Health Corps (GHC) is a leadership development organization focused on building the next generation of diverse, disruptive global health leaders. Founded in 2009, we competitively recruit talented professionals (ages 21-30) from a range of sectors and backgrounds and place them in high-impact roles within partner organizations — including Clinton Health Access Initiative, Partners in Health, Planned Parenthood Global, and Government Ministries in Zambia, Rwanda, and Uganda — working on the front lines of health equity in Malawi, Rwanda, Uganda, the US, and Zambia.

GHC is seeking fellows from a wide range of backgrounds, geographies, and expertise. Through a one-year paid fellowship program, fellows provide the expertise and leadership potential needed to fill capacity gaps in global health.

About Placement Organization

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to prevent pediatric HIV infection and to eliminate pediatric AIDS through research, advocacy, and prevention, care & treatment programs. Since 2000, EGPAF has been supporting PMTCT and HIV and AIDS care and treatment services in Uganda. EGPAF-Uganda is a leading provider of technical assistance to Uganda’s Ministry of Health, and supports clinical service delivery at the facility, regional, and national levels. The organization works closely with the Ministry of Health and other partners to increase access to comprehensive, high-quality HIV prevention, care and treatment, and tuberculosis (TB) identification and treatment services among women, children and families living with and affected by HIV and AIDS. EGPAF-Uganda currently supports services at 234 health facilities in 13 districts of the Southwest Region. EGPAF works hand-in-hand with Uganda’s Ministry of Health to formulate evidence-based policies supporting all persons affected by HIV and actively participates in national HIV-related technical working groups and advisory committees. EGPAF plays a central role in the revision and adaptation of the national PMTCT and ART guidelines. EGPAF-Uganda has also actively implemented operations research to ensure scale up of best practices in HIV clinical management in-country.

Position Overview

The Supply Chain and Procurement Officer will be based in Mbarara and will manage the stock and inventory at both the on-site and off-site office stores of EGPAF-Uganda. The role involves verifying all goods before receiving them and keeping updated records of all inventory in stock. The Supply Chain and Procurement Officer will be responsible for preparing all dispatches to the field and periodically reporting these dispatches to management. The Officer will also ensure that all assets are properly engraved before delivery to the recipient and keep an updated assets record for property in facilities and in the program office. Additionally, the Supply Chain and Procurement Officer will be expected to keep the stores neat and orderly for easy access and efficient management.

Responsibilities

• Receive and record all procurements and disbursements


• Track all dispatched items to ensure that they reached their final destinations and also track the incoming goods to ensure timely delivery


• Monitor stock levels and maintain these at the required levels


• Issue stocks at request and ensure they are properly authorized


• Ensure the safety of items in the store and that only authorized staff access the store


• Maintain an orderly and up-to-date documentation and filing system of the stores documents


• Maintain updated inventory of all equipment, furniture, and other assets of EGPAF


• Ensure proper arrangement and clean storage area with shelves labeled properly


• Carryout periodic stocktaking


• Make stock variance reports to senior leadership team


• Periodically report expired stocks to senior management team and arrange for their destruction


• Make regular report about stock movement and general stores operations


• Any other duty as may be assigned by management

Required Skills and Experience

• A degree in procurement, supply chain and logistics management or stores management, business, or related field


• Certificate/diploma in medical records

Preferred Skills and Experience

• Knowledge of computer systems, such as Microsoft Office


• Experience working in medical stores


• Application of supply chain management techniques (e.g. re-order levels, ABC, or Pareto Analysis)


• Experience with inventory management


• Good writing and reporting skills


• Team player

Fellowship Logistics

During the fellowship year, all fellows are provided with:

• A living stipend of $550/month


• Housing and utilities


• Health insurance


• A professional development grant of $600


• An award of $1500 upon successful completion of the fellowship year


• Travel costs covered to and from placement site, training and retreats

*Note: The living stipend and the completion award may be paid out in USD or local currency, as determined by the placement organization.

Living and Working in Uganda: Fellows are provided with housing and utilities during the fellowship year. Housing arrangements vary based on the placement organization and location within the country. Fellows at EGPAF will live in housing close to the office in Mbarara, a peri-urban center in the western region of Uganda.

To apply to this position click here: http://ghcorps.com/fellows/apply-to-be-a-fellow/application/