PROJECT MANAGER | ReliefWeb
Purpose
The Project Manager is responsible for managing and overseeing the programmatic and operational implementation of one or more projects implemented in the West Nile Region.
The position involves planning, managing, implementation and monitoring of the project(s), drafting reports, external representation etc in order to achieve the project targets as effectively and efficiently as possible ensuring consistency with project proposal as approved by the donor.
Objective of the job
- Planning and monitoring the project(s) implementation; problematic issues are identified and followed up promptly
- Management and administration of activities and handles in such a way that budget expenditures are controlled and reports are delivered on time
- Management and guidance of staff under his/her responsibility
- Liaise with partners and relevant stakeholders in West Nile
Position in organisation and essential functional relations
The Project Manager reports to the Program Manager and collaborates closely with the Programmes Team.
Other essential functional relations include: Finance, Logistics and HR teams, Team Leaders and Program Support Officers.
Roles and Responsibilities
- Planning and monitoring the project(s) implementation; problematic issues are identified and followed up promptly– Leads the role-out of the project(s) within the approved logical framework(s)
- Ensures an implementation plan is in place, ensuring all actors (staff and partners) are familiar and follow the plan.
- Support staff and partners in the implementation of the plan by supporting the organization of trainings, team meetings, consultations, etc.
- Monitors project outcome, results and progress according to set time through ensuring regular collection and compilation of reports by staff and partners, and analysis of reports received
- Work closely with the M&E officer in ensuring proper monitoring and accountability of the activity progress
Identify problematic issues and deviations from the approved project plan and liaise with relevant staff and partners to find solutions to these. Report deviations promptly to the PM.
Management and administration of activities and handles in such a way that budget expenditures are controlled and reports are delivered on time– Ensures that all project and donor reports are submitted on time and are of good quality
Regularly monitor the budget in cooperation with the Finance Coordinator and Programme Manager to ensure proper expenditure of each budget line
Assist the project teams in the development of monthly activity and expenditure plans and follow up closely on monthly expenditures and deviations from planned activities and budget
Follow up on donor and HO requests in cooperation with the Programme Manager
Responsible for project supporting documents according to WCH internal rules and regulations
Management and guidance of staff under his/her responsibility– Manages, supports, coaches and builds competency of staff within the project team
Conducts performance appraisals of the his/her direct staff as per the WCH Performance & Development system
Cooperates with and supports the partners in the implementation of the program
Ensures that the project team communicates effectively with the children and communities that are stakeholders in the project and that the War Child core principles are integrated into all project activities (e.g. community participation and minimal standards of HA, human rights/equity etc)
Ensure adherence to minimal standards of PSS support
Liaise with partners and relevant stakeholders– Represents WCH and liaises with government institutions, UN, (i)NGO’s and other partners
Ensures that communities, government and (i)NGO partners have clear understanding of WCH’s vision, mission, goals and guiding policies and strategies
Participates in the local networks, as well as in national networks where relevant
- Represents WCH Uganda in working groups and other coordination platforms as agreed with the Programme Manager
- Regularly communicates and coordinates with consortium members and stakeholders in the field
Other
- Communicating on security issues affecting the programme and ensure adherence to security policies and procedures
- Contribute to programme and strategic development, new projects, annual plans and internal reports
- Any other duties as assigned by PM in line with these terms of reference and the fulfillment of the tasks
Other Areas Knowledge and Experience - Degree in Community Development, Child Protection, Psychology, Social Sciences or equivalent demonstrable experience in relevant fields (social work, community development)
- At least 5 years of relevant employment experience
- Experience in managing projects focusing at least one of the following areas: psychosocial support, mental health, and/or education
- Solid experience working with children/refugees/vulnerable populations
- Knowledgeable and understanding of the dynamics in context, politics and culture of The West Nile Region of Uganda and within the refugee settlements.
- Experience with community-based programming preferred
- Experience with managing teams and working in partnerships
- Experience with monitoring systems
Skills and Competencies
- Strong social and communication skills for coaching and mentoring; as well as for liaising with external stakeholders;
- Fluency in English, preferably able to speak in one of the local languages
- Demonstrated people management skills
- Cultural sensitivity
- Attention to detail with strong follow up
- Team oriented
- Ability to work efficiently independently
- Willingness to work and live in West Nile
“Commitment to the vision and goals of War Child Holland in Uganda, including adherence to the Child Safeguarding Policy, is essential”
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