Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 18-Property and Asset Management-RSCE-108111-F-Entebbe (M)
Reports to: Chief
Strategic Planning Unit
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Property
Management Officer shall be responsible for the following duties:
- Plans the property management operations, monitors progress through
statistical analysis of database records and monthly progress reports for
the Unit; - Monitors ongoing operations of the Unit, the regular site visits of
field mission offices and physical inspections and verification of UN
property; - Liaises with the Self Accounting Units, Procurement Section and
Movement Control Section at the mission on matter related to Inventory
Control, Receiving and Inspection as well as Disposal activities of UN
Property; - Plans and supervises proper disposal of hazardous waste, of
written-off property and of some commodities representing a risk to the
environment, in order to avoid any pollution or contamination; - Oversees the maintenance of accurate and auditable records, in both
hard and electronic format, for accountability of UN Property at the
mission in conformance with Administrative Instructions, LDS/DFS
guidelines and mission Property Management standard operating procedures; - Ensures proper utilization and enhancement, as required, of the
established business intelligence and management tools to monitor and
evaluate the overall progresses of the Mission’s property management
activities; - Oversees the incoming shipments and ensures they are processed
through Umoja and Receiving and Inspection reports are prepared in both
Umoja and Galileo Inventory Management System; Monitors the Galileo
Inventory Management database, ensuring that anomalies are identified in
Discrepancy Reports and addressed immediately; - Oversees the preparation of periodic performance reports in line
with the LSD quarterly reporting regime, reviews and ensures accuracy of
data; - Prepares accurate and auditable statistical reports for management
in missions and LSD/DFS and draft correspondence, as required; - Oversees the compilation and drafting the Standard Operating
Procedures (SOP) and flow charts relating to all aspects of Property
Management activities within the context of the overall mandate of the
Section/Unit, including terms of reference and job descriptions for the
Staff in the Unit; - Identifies issues and implement solutions to problematic areas
related to Property Management. - Oversees the maintenance of the fixed assets register by recording
information related to fixed assets, ensures accuracy and integrity of
property records; - Ensures accurate tracking of existing fixed assets, implement and
monitor the periodic physical verification process; Prepares and verifies
periodic IPSAS financial reports on PP&E and Inventory (year-end
reports, monthly reports), ensures timely submission as per the LSD
Guidelines. - Performs any other duties as required
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre
at Entebbe (RSCE) Property Management Officer job placement should hold an
advanced university degree (Masters or equivalent) in Business
Administration, Logistics Management, Supply Chain Management or related
fields. A first-level university degree in combination with two years
qualifying experience may be accepted in lieu of the advanced university
degree. - At least five years of progressively responsible experience in
property management, property control, and asset management is required. - Previous experience in support services and logistics/supply
management would be an asset. - Experience gained in military or UN field operations is desirable.
- Experience in a shared service centre is desirable.
- Languages: fluency
in English is required. Knowledge of French is desirable.
- Professionalism: Ability
to manage a diverse range of property management services; Ability to apply
analytical skills in a wide range of statistics on property management;
Analytical capacity and proven business process management; Expert
knowledge of the UN Financial Regulations and Rules; Demonstrated
expertise in logistics/supply chain management. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of
women and men in all areas of work. - Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as
required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when
planning; monitors and adjusts plans and actions as necessary; uses time
efficiently. - Accountability: Takes ownership of all responsibilities
and honours commitments; delivers outputs for which one has responsibility
within prescribed time, cost and quality standards; operates in compliance
with organizational regulations and rules; supports subordinates, provides
oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
All suitably
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.
Deadline: 24th December 2018
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