Infectious Diseases Institute Jobs in Uganda : Finance and Administrative Assistant

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The Infectious Diseases Institute (IDI) is an international non-profit organization which is a partnership of infectious diseases and public health specialists. The overall objective of the IDI is to strengthen health systems with strong emphasis on Infectious Diseases, through Research and Capacity Development. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University – John Hopkins University Core Lab) and Outreach.

About Project:

In order to achieve the above mission, the Global Health Security Project under IDI has received funding from the UK Department of Health and Social Care through the Mott MacDonald, a management agent to implement the multi-national Fleming Fund Country Grant. This grant is to address critical gaps in the surveillance of antibiotic resistant bacteria in Uganda through investing in laboratory infrastructure enhancement, human resource strengthening and workforce reforms, surveillance systems strengthening, building foundations for Antimicrobial Resistance (AMR) and Antimicrobial Utilization/Consumption (AMU/C) surveillance data use and promoting rational use of antimicrobial medicines. The major aim of the project is to improve AMR and AMU/C surveillance data to inform policy and practice at national and international levels. The overall goal is to avert the human and economic burden of antimicrobial resistance (AMR). In order to fully support the implementation of the project, Global Health Security Program-IDI seeks to recruit for the following positions as follows:

Job Summary: The Finance and Administrative Assistant will provide finance, administrative and secretarial support to the project and staff. He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets, equipment and logistics. The jobholder will also develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

Key Duties and Responsibilities:

• Support day to day project activities and participate in drawing of periodic work plans/budgets-in relation to the set targets.


• Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.


• Provide technical guidance on accountability compliancy for any funds issued.


• Assist project teams in the activities budget review and editing process.


• Assist in the preparation financial reports on a monthly, quarterly and annual basis.


• Develop monthly schedules to allocate use of the project vehicle, supervise the driver.


• Support in the management of project resources such as human resources, finances, vehicles among others.


• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.


• Managing inventory of assets and supplies, monitoring critical level of stocks and coordinating between project operating units in resolving day-to-day administrative and operational problems.


• Scheduling and coordinating all appointments and meetings both staff and those forother stakeholders as scheduled.


• Preparing meeting minutes, meeting notes and internal support materials and managing staff leave schedules and maintain an updated staff project leave tracker


• Any other duties assigned by the supervisor from time to time.

Qualifications, Skills and Experience: 

• The applicant for the Infectious Diseases Institute (IDI) Finance and Administrative Assistant job must hold a Bachelor’s degree in Business Administration, Accounting, Finance or any related field


• A professional course i.e. ACCA, CPA is an added advantage


• At least three years of experience working in finance/accounting in a not-for- profit institution in a heath sector.


• Strong computer skills in at least word, power point, spreadsheets, excel and database programmes.


• Experience in logistics and inventory management


• Ability to work in a dynamic environment and exhibit high level of flexibility and speed.

All suitably qualified and interested candidates should E-mail their updated CVs, which should include details of email address (if any), present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the following address. Please make sure that your application letter, updated CV and certificates are attached as one document and indicate the Vacancy code as the subject for your email

The Senior Human Resource Manager,

Infectious Diseases Institute — IDI Knowledge Centre,

Makerere University Main Campus College of Health Sciences, Makerere University,

P.O. Box 22418, Kampala, Uganda.

Email to: [email protected]

Deadline: 28^th December 2018

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