Jobs at East African Development Bank - Human Resources Officer

JOB TITLE: Senior Human Resources Officer

Overall purpose

The Senior Human Resources (HR) Officer shall effectively spearhead the implementation of policies and systems in the areas of training, development, performance management, employee discipline, staff committees and pension fund management while advising and guiding staff on all human resource strategies, policies and procedures.

Duties and Responsibilities

* Develop and/or review policies and procedures in areas of jurisdiction to enable effective management of those function.
* Take lead in the monitoring of performance management activities, to ensure full participation of all staff and timely reporting while advising on best practice. Develop, implement, evaluate and follow up on training and development plans and budgets based on individual, departmental and corporate needs that seek to achieve the bank’s growth plans through a return on investment.
* Monitor to ensure that all staff have career development plans and the bank has an implementable succession plan with the aim of retaining high calibre staff.
* Participate in recruitment processes through the following activities: Coordinating advertisement, short listing and organising interview activities; recording and filing data related to staff recruitment; communicating to candidates and preparing all related correspondences including staff contracts; and coordinating repatriation and all induction activities.
* Participate in staff separation activities including organising exit interviews, coordinating hand over of bank property, coordinating repatriation and maintaining all related records.
* Build and maintain up to date HR related computerised and manual data/ information while ensuring that staff personal files are under safe custody. Retrieve for usage, track and keep record of HR file/data movement. Participate in staff welfare management activities as per agreed policies and procedures. The activities therein include but are not limited to:- payroll update, scheduling and updating leave records, monitoring and reporting on attendance and absence management, processing staff loans, tracking medical and insurance cover for staff and their dependants, processing overtime and ensuring that staff and visitors receive refreshments.
* Process and handle staff grievances effectively to create a conducive working environment and avoid strife. Advise supervisors on effective ways of dealing with staff grievances. Provide or recommend counselling services to staff where necessary.
* Keep staff abreast of developments in the HR department through regular communications. Take charge and update the intranet with appropriate HR related communication timeously. Monitor to ensure that staff meetings are held by all departments and country offices, minutes submitted and highlight issues to the HR Manager for action.
* Implement approved HR policies and procedures and advise staff on correct application ensuring clear understanding for purposes of compliance.
* Provide secretarial services to the disciplinary committee, keep all related records, and advise staff and management on disciplinary processes and procedures.
* Provide secretarial services to staff pension fund managers, process all the required documentation, update and keep related records. Keep staff abreast of developments regarding the pension fund.
* Oversee the implementation of health, safety and security guidelines to create a safe, secure and conducive working environment for staff.
* Take responsibility for the day-to-day HR & administration cost centre approvals with regards to routine expenditure on utilities, communications, lighting, newspapers, publications, transport, motor-vehicle repairs, and related office purchases while ensuring accountability and cost management.
* Maintain up to date data in areas of jurisdiction, prepare and monthly reports to the HR Manager.
* Carryout any other duties assigned by Management.

Qualifications and Experience

* Bachelor’s degree in Business Studies or Social Sciences from a recognised university;
* At least 6 years as a human resources professional in a large corporate or multilateral organization;
* A professional HR qualification, such as post graduate diploma in HR management;
* Membership of a professional human resources management institution;
* Masters degree in Human Resource Management and /or a relevant MBA from a recognised university is an added advantage;

Other Attributes

* Excellent oral and written communication and presentation skills.
* High level of Integrity and confidentiality
* Interpersonal skills
* Analytical thinking
* Results orientation and attention to detail
* Flexibility towards people and circumstances
* Imitative and pro-activity
* Planning and organisation skills

How to Apply:

If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 21 November 2011 to The Human Resources Manager at the following email address: recruitment@eadb.orgThis e-mail address is being protected from spambots. You need JavaScript enabled to view it . Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime telephone contact, qualifications, experience, present position, names and addresses of three referees. All applications should be sent online by email. Applicants for all positions must be nationals of the EADB Member States. Only short listed applicants will be contacted

Closing Date: 21 November 2011