NGO Careers Jobs - Finance and Administration Officer at Diakonia

Duty Station: Kampala,

Uganda

Reports to: Country

Manager

Diakonia is a

Swedish development organization working together with local partners for a

sustainable change for the most vulnerable people of the world. In Uganda,

Diakonia works mainly in the North Eastern Karamoja region, focusing on

improving the living standards of the most vulnerable people. Diakonia also has

strategic relations with civil society organizations in the capital Kampala,

and in other parts of Northern and North Eastern Uganda.

Job Summary:  The Finance and Administration Officer will be

responsible for providing effective leadership in financial management and

administration, Procuring audit services in accordance with procurement policy

and procedures, Grant Management and Human Resources services in respect of the

Diakonia Country Programme.

Key Duties and Responsibilities:  

·        
The job holder will compile the Diakonia Office

Budget

·        
Responsible for Office Budget management

·        
Ensure timely submission of monthly and annual

financial reports

·        
Prepare and submit Quarterly programme reports

·        
Ensure maintenance of proper books of accounts

·        
Ensure efficient payments and disbursements

according to approved policy and procedures

·        
Ensure internal control system is functional

·        
Ensure up to date registration of Diakonia in the

Country

·        
Ensure proper functioning of front Office Operations

including written correspondence

·        
Ensure operation of Procurement system according to

policy guidelines

·        
Ensure proper function of logistical operations

including travel & events organization

·        
Ensure safety, custody and maintenance of Office,

Computer & Accessories, Furniture and equipment

·        
Ensure proper function of archive and documentation

system including PHS uploads

·        
Ensure maintenance of up to date register of assets.

·        
Ensure proper functioning of Information and

Communication Technology

·        
Procure audit services in accordance with

procurement policy and procedures

·        
The job holder will manage the audit assignment

·        
Prepare and submit reports in respect of Management

and statutory audits

·        
Submit audited financial statements as per the

required deadlines

·        
Upload the audit reports and management letters to

PHS

·        
Oversee and assure quality to the function of grants

compliance officer.

·        
Keenly review and appraisal of partner risks being

monitored by Grants compliance Officer.

5.

Human Resource Administration:

·        
Ensure up to date records are maintained including

leave, staff personal records

·        
Ensure proper payroll administration and accounting

·        
Ensure all staff benefits are managed according to

Human resource Handbook guidelines, e.g. Medical, Staff Insurance, Pension,

social security, travel insurance among others

·        
Perform all other tasks as delegated by the Diakonia

Country Manager.

Key Performance Measures and Indicators: Submission of

correct and accurate monthly reports, maintaining up to date records, prompt

submission of accurate and up to date financial reports and audited financial

statements and producing analytical reports on partners’ financial reports and

their internal systems to Country Representative and regional office.

Qualifications, Skills and Experience:  

·        
The ideal candidate for the Diakonia Finance and

Administration Officer should hold a Bachelor’s degree in business related field

(Commerce, Accounting, Finance, Arts) or other relevant field.

·        
Full accounting professional qualification –

Chartered/Certified Accountant (CPA, ACCA) or other comparable/equivalent

qualification.

·        
At least three years’ experience in a busy

international, multicultural Non Government Organization and handling donor

funds.

·        
Detailed working knowledge of accounting and book

keeping and high financial analytical skills

·        
Working knowledge of computerized accounting and

other computer application packages especially Pastel

·        
High degree of integrity to be able to handle cash

and cash related transactions

·        
Excellent interpersonal skills to be able to relate

to people of diverse backgrounds

·        
Keen attention to detail to be able to scrutinize

financial and other information documents before decision making

·        
Planning and organizing ability to be able to

accomplish tasks, file and retrieve information

·        
Effective communication both oral and written

English

·        
Ability to produce and analyze reports

·        
Strong report writing skills in the English Language

All suitably

qualified and interested candidates who are interested in joining the Diakonia should

apply by clicking on link below.