Job Opportunities at Pathfinder International

Job Title: Finance and Admin Manager
Reports to: Country Representative
Location: Kampala Office
Full or Part Time: Full Time

Job Summary;
The Finance and Administrative Manager will be overall in charge of the financial and administrative functions of the Uganda Country Office. S/He will provide technical and management oversight for budget development and budget compliance, procurement, grant management, financial reporting and ensuring compliance to Pathfinder International and donor requirements and will be responsible for audit preparations.

Specific Responsibilities;

1. Participate fully in the preparation of annual Country Office budgets and budgets for individual projects

2. Monitoring the budget performance on a regular basis for all funding sources, projects and individual budget lines and briefing the Country Representative and other relevant project staff as required via oral or written memoranda

3. Consolidate and interpret all financial data coming into the country office to ensure that accurate and timely financial information is presented to management and project staff for decision making

4. Responsible for ensuring the complete documentation of all Pathfinder International – Uganda financial transactions

5. Responsible for overseeing and ensuring that all country office financial transactions are in compliance with Pathfinder International financial systems , donor requirements and the laws of Uganda

6. Assessment of the financial capacities of potential grantees and provision of technical assistance on a regular schedule to the grantees as may be required
7. Overseeing the preparation of the monthly MOR and it’s submission to PI HQ

8. Organizing for annual external audits for the Country Office and for grantees as required.

9. Participate in the recruitment of other finance and administrative staff of Pathfinder International – Uganda and overall supervision of all finance and administrative staff, ensuring timely performance appraisals.

10. Review all requests for payments, project and travel advances and all submitted accountabilities and advise the CR on their acceptability in line with project budgets and Pathfinder International financial management guidelines.

11. Oversee the management of an assets inventory for the country office

12. Oversee the management of all procurement processes in the country office to ensure compliance to Pathfinder International and donor requirements.

13. Any other duties as may be assigned by the Country Representative

Relations:
The Finance and Administrative Manager will be directly supervised by the Country Representative and will be technically supported by the Pathfinder International Auditor as well as the Financial Controller at HQ. S/He will work in close collaboration with project managers and program staff and will be responsible for maintaining close and cordial relationship between the Country office and the HQ Finance and Administrative staffs. The FAM will be responsible for maintaining the integrity and confidentiality of Pathfinder International financial records and ensuring confidentiality of the Country Office budget.

Required Qualifications and working experience:
At least a Bachelor of Commerce or Accounting degree with a recognized University, with a minimum of 5 years working experience with progressive levels of responsibility. Advance post –graduate training in accounting and/or management, citified member of the accounting association (ACCA, CPA or CPAU); experience in grants management and experience in working with different donor programs. Work experience in a multi donor program as well as past work experience in managing USAID funded programs would be a strong added advantage. S/He should have a clean past record of integrity.

The application should be submitted to: Pathfinder International offices on plot 15, house no.4 Kitante close, Or sent by email to snambi@pathfind.org. Not later than May 31st 2011. Only successful candidates will be contacted.

Position Description:
Title: Reproductive Health Project Officer(s)
Position Location: Pathfinder International
Regional Office Lira
Reports to: Reproductive Health Manager
Full or Part Time: Full Time
Number of Positions: 3(Three)

Job Summary:
Pathfinder International Uganda (PI U), a global leader in reproductive health, is rapidly expanding its programmatic scope and geographic coverage in Uganda. PIU is presently implementing various projects on Integration of Family planning into HIV/AIDS services (PMTCT, and ART), RH/AYSRH in Northern, North Eastern and Western districts of Uganda, PI U seeks to recruit 3 Reproductive Health Project Officers who will be based in Lira office.

Under the general supervision of the RH Manager, the RH Project Officers will be responsible for working closely with the District Health Teams, other RH stakeholders and partners at district level, designated health facilities and Youth Corners and Community resource teams of Village Health Teams (VHTs)and Community Support Agents(CSAs) in project districts in Northern, North Eastern and Western Uganda. The RH Project Officers will be responsible for providing day to day technical assistance and  coordination with the district health teams, partners, VHTs, CSAs , youth(as appropriate) identifying technical needs, scheduling of activities and monitoring of implementation of project activities. The RH Project Officers will oversee all field based activities including trainings, documentation, quality data collection, report preparation, monitoring and supervision. They will be PI U field contacts and establish linkages at the district and with partners for capacity building in FP/ RH/HIV/AYSRH technical areas. The RH Project officers will contribute to PI technical capacity in HIV/FP/RH/AYSRH work in Uganda.

Key Responsibilities:
• Work with the RH Manager to plan for HIV/FP/RH/ ASRH activities as appropriate to district based projects.

• Work with the districts and other partners to accomplish planned tasks on schedule

• Work closely with the districts and various partners to ensure timely implementation of planned activities and accountabilities to PIU and to the Districts

• Work (as appropriate) with health facility staff, youth leaders, VHTs, Case Managers, CSAs in quality data collection and reporting.

• Work (as appropriate) with health facility staff, youth leaders, VHTs, CSAs in ensuring effective supply and availability of FP commodities to the users

• Work (as appropriate) with health facility staff, youth leaders, VHTs, CSAs in ensuring effective referrals among community members to increase HIV/FP/RH/ASRH service uptake.

• Organizing and conducting trainings as appropriate with the district trainers, consultants in HIV/FP/RH/ASRH to ensure continuity including selection of the right target groups

• Maintain healthy relationships with the District Local Governments, District Health Teams and other partners mainly through coordination activities

• Document success stories and impacts for publication

• Prepare quality and timely activity and monthly reports to the RH Manager
• Perform other duties as needed

Required qualifications and work experiences:
• A health/Social Sciences / Social work/Development studies related back ground, post graduate training in Public Health, Health Management is an added advantage

• Experience in conducting and supervising integrated HIV/FP/RH/ASRH trainings and activities respectively.

• Experience in working with Community Resource teams such as CSAs, Support groups of PLHIV, VHTs, youth peer educators and community leaders.

• Knowledge of Northern Languages-Itesot, Acholi, Luo & Kumam could be an added advantage too.

• Good communication and report writing skills

• Willingness to live in Lira and to travel to other project districts in Northern, North Eastern and Western districts of Uganda.

The application should be submitted to: Pathfinder
International offices on plot 15, house no.4 Kitante close, Or sent by email to snambi@pathfind.org. Not later than May 31st 2011. Only successful candidates will be contacted.

Job Title: Monitoring and Evaluation Manager
Reports to: Country Representative
Location: Kampala Office
Full or Part Time: Full Time

JOB SUMMARY:
Pathfinder International Uganda (PI U), a global leader in reproductive health, is rapidly expanding its programmatic scope and geographic coverage in Uganda. PIU is presently implementing various projects on Integration of Family planning into HIV/AIDS services (PMTCT and ART), RH/AYSRH, Gender Norms and Contraceptive Use in Northern, North Eastern and Western districts of Uganda. PIU seeks to recruit a Monitoring and Evaluation Manager who will be based in the PIU Kampala Office.

The Monitoring and Evaluation (M&E) Manager is primarily responsible for overseeing, managing and implementing the performance based monitoring and evaluation system of PIU projects and to support the coordination and reporting of monitoring data with partners and donors. S/he will take overall responsibility for performance based monitoring and project evaluation activities, data quality and timely reporting.

DUTIES AND RESPONSIBILITIES:
• Conceptualize, develop and implement monitoring and evaluation plans, including identifying appropriate indicators, and data collection systems for PIU projects to collect and report on data to measure performance and achievement of project objectives, ensuring that they are fully integrated into projects activity work plans and implemented accordingly.

• Leads the process of creations and adaption of monitoring tools and forms, including training materials to accompany them, for easy collection of project data.

• Create and adapt other data collection tools, as appropriate, including survey questionnaires, key informant interview guides, facility assessment instruments, as well as relevant training materials for their use.

• Provide technical advice to local implementing partners in developing and utilizing a performance based system for data collection, monitoring and measuring of progress against projects key indicators and objectives.

• Ensures projects data are collected on a routine basis and project databases updated systematically and routinely.

• In collaboration with the Project team, identify and document the achievements and accomplishments of the project indicators against set performance targets.

• Participate in project midterm and final evaluations.

• Routinely maintains systematic user friendly, transparent data base system of the Key Indicator Table (KIT) for different PIU projects in close collaboration with PI headquarter Research and Metrics Team.

• Perform validation analysis and verifies data consistency for all PIU projects.

• Carries out performance-based monitoring activities and ensures timely compilation of quarterly and annual progress reports. Develops or adapts and disseminates guidelines, policies and standard procedures for monitoring and evaluation activities.

• Oversees implementation of project research or evaluation studies/surveys. This may include:
o collaborating on or developing the protocol,
o drafting instruments,
o writing terms of reference for consulting firms,
o reviewing proposals from potential consultants,
o overseeing quality of work,
o conducting analyses and writing reports, and
o critically reviewing consultant reports and other deliverables.

• Provides supportive supervision to PIU monitoring and evaluation staff.

• Interact with headquarters staff, both the Country Management team and the Research and Metrics Unit, to conduct all of the above and is responsive to requests for information.

• Performs other duties as assigned. Required qualifications and work experiences:

• An advanced degree in demography, statistics, social sciences, health information management or related field.

• Minimum of three years of progressively responsible experience successfully designing, implementing and overseeing monitoring and evaluation tasks for health and/or development projects.

• Proven technical skills in monitoring and evaluation, including at least four of the following:
o design and implementation of program monitoring systems;
o design and implementation of evaluation and/or research protocols;
o development and field-testing of data collection instruments for M&E indicators;
o data collection planning and implementation (routine or survey);
o timely data analysis, synthesis, and communication of results

• Familiarity with international indicators and standard measurement tools in the areas of reproductive health/family planning, maternal and neonatal health, HIV/AIDS and other relevant technical areas.

• Demonstrated analytical and problem-solving skills.
• Competency in MS Word, Excel, PowerPoint, and ACCESS, and a statistical software package (SPSS, EPI-INFO, STATA, SAS or similar)

• Experience in use of data to inform decision making, planning, and performance monitoring.

• Demonstrated ability to work with various constituencies including Pathfinder headquarters, donors, and local partners.

• Excellent oral and /written communication skills and ability to effectively communicate technical material to both expert and lay audiences.

• Ability to travel up to 25 % within Uganda.
The application should be submitted to: Pathfinder International offices on plot 15, house no.4 Kitante close, Or sent by email to snambi@pathfind.org. Not later than May 31st 2011. Only successful candidates will be contacted.

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