Office Coordinator – Kampala – Sawa World

About US:
Sawa World is an international non-profit organization NGO that uses an innovative approach to ending extreme poverty by providing large-scale access to local solutions that are created by people living in extreme poverty. Sawa World uses an innovative approach to self-empower 1.2 billion people out of extreme poverty with their own solutions. We provide large-scale access to local solutions that are created by the very people living in extreme poverty.

Key Duties and Responsibilities:
1. Administrative Duties: The Office Coordinator will manage the general logistics and management of the Sawa World office in Kampala including;
Ensure security of office
Purchase office supplies with approved budgets. This includes checking the needs for the printing of new marketing materials
Purchase monthly phone and internet credit
Answer and return phone calls
Manage and maintain a merchandise tracking system.
Ensure tidiness of office
Support with the management of weekly and monthly goals and deadlines including monthly surveys, work plans, impact tracking time sheets, transportation sheets.
Organize agendas and take minutes of monthly and quarterly meetings
Submission of monthly time sheets to Administrative Director in Canada
Regularly check and confirm bi-weekly equipment checks of Film Coordinator
Approve monthly data management of video, photo and document files on the hard drives
Carry out research on taxation and employee deductions etc.
Hosting partners and visitors from Uganda and abroad
Provide team building exercises and encourage a fun working environment on a daily basis.
Assist with organizing and hosting other Sawa World related events including the annual Sawa World Day
Support the Operational Director (Uganda) with any conflicts that may arise and communicate these to the Sawa World Canada if needed
Work closely with Operational Director Uganda and support other tasks when required

2. Accounting Management:
Carry out basic accounting tasks and maintain a petty cash on a daily basis. This include filing receipts in cabinet and Drop box
Confirm the balance in petty cash weekly and monthly.
Create monthly accounting receipt packages accordingly to the procedures
Communicate regularly Accounting Team in Canada
Conduct other basic accounting procedures as directed by the Operational Director Uganda and Accounting Team Canada.

3. Procedure Management:
Manage the Procedures Binder. This includes daily, weekly and monthly reminders, reviews and implementation of the procedures.
Update procedure when needed and advice on improved ways to execute the procedures
The incumbent will develop new procedures and SOP’s and train team members on the implementation.

4. Other Duties:
Communicate with the Program Director on a daily basis to provide an update on duty activities and ask for needed support or advice. This may also include Skype meetings with the Office Manager in Canada.
Suggest new ideas and earning’s with Operational Director in Uganda and Canada on an ongoing basis;
Post on Facebook at least on a weekly basis on Sawa World experiences; and
Submit monthly reporting requirement to the Program Director in Uganda and Canada (Submit reporting requirement (1) summary of weekly work plans (2) monthly stipend confirmation sheet (3) scanned copies of a receipts (4) time sheets (5) Transportation sheets (6) Monthly agendas and (7) Monthly Budget.

Qualifications, Skills and Experience: The ideal candidate for the Office Coordinator vacancy should hold ideal qualifications and experience to perform the aforementioned duties and responsibilities.

How to Apply:
All suitably qualified and interested candidates should send a cover letter and an updated CV to hr@sawaworld.org

Deadline: 1st June, 2016