Uganda: Programme Support Officer Uganda

Reference:

VR/PSO/UG

Country:

Uganda

Job Title:

Programme Support Officer

Contract Length: 12 months

Date Needed By: September 1, 2016

New Post or Replacement: Replacement

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: Kampala

Reports To: Programmes Director-PD

Responsible For: N/A

Liaises With: CD, RWANU Director, WASH Manager, Programme Managers and Project Officers.

Job Purpose: To support the programme primarily in the following areas: report writing, proposal/concept note write-ups, supporting effective M&E systems and M&E activities in the programmes, write-ups of case studies and other relevant documentation for internal and external communications, supporting advocacy initiatives, knowledge management through overseeing electronic and hardcopy filing and archiving.

Main Duties & Responsibilities:

Reporting & Documentation:

· Update and oversee the Uganda Annual Reporting Template which includes HQ reports (annual, monthly, Accountability); Donor reports and Government of Uganda reports (annual returns and district reports)

· Work on various donor reports ensuring timely submission of good quality reports

· In collaboration with PD and programmes personnel identify case studies that tell the story of our programmes and document in various media – written case studies, video, photographs and in formats appropriate to various audiences. e.g. donors, HQ education, intranet and publicity, advocacy targets etc

· In collaboration with the Pader M+E officer, ensure that data collection and recording of Charity: Water activities is fit for purpose; including program management, donor reporting, evaluation of program activities and producing publicity material.

· Edit the annual report for circulation to peer organisations, government etc

Monitoring and Evaluation

· Assist the PD in ensuring that Concern Uganda has an effective monitoring and evaluation system in line with Concern Worldwide policies and donor requirements.

· Assist PMs in developing M&E plans for their programmes and supporting them in M&E activities.

· Provide technical and practical support for the implementation of the joint Concern- University of North Carolina/ Charity Water indicator initiative.

· Concern Uganda uses Digital Data Gathering Devices for surveys and information collection purposes. The PSO will have a key role in supporting programme teams in the use of data gathering devices and analysis of information.

· Assist in strengthening M&E through training staff in participatory monitoring tools and supporting monitoring events.

· Assist Programmes staff in the compilation & analysis of information for M&E and learning purposes

· Assist PMs in reviewing partners M&E practices and building partners M&E capacity as appropriate

Proposal Writing

· As requested support PD and programme managers in the write-up of concept notes and proposals.

· Assist in ensuring timely submission of good quality proposals by administering proposal preparation time-frames, supporting personnel inputting on the submission, editing and write-ups and ensuring submission complies with format and administration requirements of the donor.

· Assisting the RWANU Director and CFC in annual PREP submission to USAID

· In collaboration with Desk Officer assist in extracting mini-proposals from master proposals for project sponsorship purposes.

Advocacy Support

· Assist the programmes team in developing and rolling out the advocacy strategy for Concern Uganda.

· Preparation of information and analysis to support advocacy initiatives

· Assist in communications relating to advocacy initiatives.

Knowledge Management & Archiving

· Review and update the filing MAP on Kampala Programmes Folder and administer Shared Programmes Folder

· Administer the Filing of core documents (hard and soft)

· Assist Managers establish filing systems in each programme location

· Using CWW archiving guidelines lead on document archiving and disposal in collaboration with the Internal Auditor Uganda

· Work with the Desk Officer Dublin to ensure the Uganda country site is up to date

Management Support

· Assist in the roll-out of Concern Uganda programmes operational management procedures which include annual Detailed Implementation Plans (DIPs), programme quarterly reviews, procurement plans, monthly report templates etc.

· Participate in country programmes meeting and assist in minute taking, writing up of annual country programme plan etc.

OTHER:

Undertake other related duties as may reasonably be assigned by the Country Director

PERSON SPECIFICATION

ESSENTIAL

Education, Qualifications & Experience Required:

· Masters Level qualification In Development Studies or a related Social Sciences field

· Excellent analysis and English writing skills with the ability to write reports proposals to international donor standards.

· Very strong IT skills with qualification or high level of competence in computer applications in MS Office.

· Experience in working with data for analysis and communication purposes.

DESIRABLE

Education, Qualifications & Experience Required:

· Experience working in a similar role

· Experience in communicating to a wide audience using a range of media.

Special Skills, Aptitude or Personality Requirements:

· Self-motivated, highly organised and proactive.

· Cross cultural awareness and sensitivity.

· Empathy with Concern’s goals and a commitment to capacity building, protection and participation.

· Good monitoring and evaluation skills.

· Ability to work on own initiative and as part of a team.

· Flexible and adaptable to a changing environment.

· Ability to work under pressure often to strict deadlines.

· Patience and a good sense of humour

Any Other Special Requirements: Willingness and ability to spend at least 40% of time in field locations primarily Karamoja and Pader.

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.