Administration and Finance Officer

Key responsibilities:
 
?In charge of the office and maintenance of  an inventory of all purchased items and insurance policies;
?Manage contractual negotiations and agreements with suppliers and service providers;
?Maintain cash books, cheque register for all bank accounts and produce monthly reconciliation statements for each account;
?Compile monthly financial and management accounting reports;
?Ensure effective accountability of all finance disbursements/remittances;
?Monitor and advise on the financial status of various projects and programmes;
?Participate in preparing the project proposals, work plans, budgets and budget implementation of PD-U ;
?Serve as the primary liaison with external auditors, preparing accounts and reports for external audits, respond to audit queries and follow up on the audit recommendations.
?Advise on any accounting procedures, policies, directives and laws that accrue to non-profit organizations  in the country where the project is registered;
?Train PD-U staff in relevant financial/expenditure reporting related to their responsibilities;
?Co-ordinate with PD-U staff on the logistics of trainings;
?Provide human resource management support to the project;
?Carry out administrative tasks related to the organisation?s projects;
?To contribute to the development of the organisation security plan,  update it and abide by it;
?Observe the mandate of PI and EHAHRDP in all work carried out and follow the principles of non-intervention, impartiality/non-partisanship, and non-violence.

Company Description:

This is a call for an Administration and Finance Officer to work with the Protection Desk Uganda (PD-U). PD-U is a collaborative effort of the East and Horn of Africa Human Rights Defenders Project (EHAHRDP) based in Kampala, Uganda and Protection International (PI) based in Brussels, Belgium.

The PD-U was established with the aim of providing ongoing and effective support to human rights defenders through building their capacity in security and protection management in order to ensure that those defenders can in turn offer greater protection to the people they work with and for. The Desk furthermore seeks to support the efforts by other stakeholders to mainstreaming defenders? protection into the agenda of key stakeholders, notably relevant national authorities, national and international organisations and foreign governments. PD-U furthermore complements EHAHRDP?s efforts in these areas on a sub-regional level.

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