Administration officer
Administration officerThe administration offi cer ensures the effective and effi cient support of the administrative process of the Field Offi ce and gives secretarial and administrative support to the (Associate) Country Director. The administration offi cer reports to the (Associate) Country Director.• You prepare, in the framework of the project cycle of Oxfam or requirements of the back donor, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection);• You arrange and monitor the (administrative) processes of the programmes and externally funded projects, in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;• You arrange the processes, registration and fi ling of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;• You prepare all relevant Oxfam meetings. If needed, to record action points and/or write the minutes, and to monitor their follow-up;• You provides secretarial, administrative and organisation support for the (Associate) Country Director;• You hand out petty cash after receiving the correct and signed forms and you register and file in line with applicable procedures the amount of petty cash that is paid out. You signal in time to the fi nancial administrator if the petty cash register is low You organise all duty travel arrangements (including hotel, transport and assisting with visas) of colleagues and/or other visitors travelling to and from the Field Office.Preferred Skills: • completed a degree Business Administration, secretarial studies, administrative or a related discipline;• have at least 3 years of working experience, preferably with an NGO or any other reputable organization;• have excellent oral and written command of English;• have experience with SAP or other computerized information systems.• Have a proactive attitude and you work systematically, you know to separate major and minor issues, are accurate• Have good interpersonal and communication skills and you are a team player Have a fl exible, customer-focused attitude• Have good Planning, time management and prioritation skills, Good interpersonal and Communication skills,• Exhibit a high level of integrityMore information and application: Are you interested in this position? Send your application in writing, including a motivation letter and current curriculum vitae (do not submit certifi cates) to Kampalajobs@oxfam.org.uk no later than 1st June 2012.
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