ADMINISTRATIVE ASSISTANT

1. Introduction:
The Justice, Law and Order Sector brings together all Government Institutions responsible for the administration of Justice , Maintenance of law and order and human rights with an overarching vision of promoting rule of law in Uganda.

The Justice, Law and Order Sector therefore invites applications from eligible, suitably qualified candidates for the position of Administrative Assistant, tenable at the Justice, Law and Order Sector Secretariat.

2. Job Description:
The main responsibilities and duties of the Administrative Assistant shall be as outlined below:

a) Provide secretarial services, which include:

• Taking dictation, transcribing and presenting accurate and error free work.

• Drafting Minutes

• Drafting routine letters

• Attending to callers

• Attending to Visitors.

• Ensuring timely response to inquiries and correspondences to and from the secretariat.

• Ensuring timely and accurate dispatch of mail and information from the secretariat

• Receiving incoming and outgoing mail.

• Organising meetings.

• Events management.

b) Provide office management services, which include;

• Ensuring cleanliness and orderliness of the office.

• Ensuring safe custody of office equipment.

• Managing office records in accordance with established security records management.

• Managing office stationery and equipment

• Managing inventory for all secretariat equipment.

c) Provide procurement services including initiating and following up procurements and making regular reports to the Senior Technical Advisor on the Status of Procurements.

d) Supervising office attendants, drivers and interns

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