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Recruitment Firm

Job Description

Position: - Personal Assistant

Location: - Uganda-Kakira (East Africa) Location 

Role & Responsibilities:

·         Reporting to Managing Director the incumbent is responsible for coordination of all executive affairs in the Managing Director’s office, taking dictation and typing, representing Managing Director when receiving important visitors, organising meetings, reading Managing Director’s correspondence, maintaining up-to-date files, organising travel plans, air tickets and general day to day administration of the Managing Director’s Office.

·         The candidate should be a graduate with an additional proficiency in typing/short hand of 50/100 wpm, with fifteen years of work experience in similar capacity. Computer knowledge in Micro Soft Excel, Word, Power point presentation, good command in spoken and written English, willingness to work long hours, are essential. 

If interested please send your profile on [HIDDEN TEXT]

Thanks,

Seema

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Job  Title: Personal Secretary
Lyantonde District Local Government is seeking  to employ  qualified suitable applicants for the above position which is vacant.

Qualifications
•    Ordinary  level  Certificate  with at least  2 credits including  English language  and three passes .
•    UNEB  Certificate  or Diploma  in Secretarial  Studies  or equivalent  qualifications  from a recognized  awarding  Institution  with the following  subjects .
•    Business Communication  Stage  111,
•    Typing stage 11 (50 wpm),iii
•    Shorthand  Stage  11( 80/90), iv.
•    Office  Management  Computer skills  using word processing .

Duties
•    Taking and transcribing   dictation and producing  error  free work ;
•    Receiving and disseminating  correspondences ,mails and other  information for  the office ;
•    Receiving and guiding clients to offices ;

How to apply

Applications  should be  submitted in  triplicate  on  PSC  from 3(2008) to the secretary  DSC Lyantonde   P. O. Box 10 Lyantonde  .Application forms are obtainable  from  Public Service  Commission offices  2nd floor , Farmers house  , Parliament Avenue , Kampala and/any  other  office  of the District  Service Commission  Country wide . Applicants should  attach  3 sets  of certified photocopies  of their certificates and Testimonials  ,plus 3  recent  certified  passport size photographs .
Serving officers  should route their applications through their heads  of department and be informed of  the closing  date to avoid delays .

Deadline: 22/ 03 /2013

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Area of WorkSecretary / PA / Steno
IndustryMetal / Iron / Steel
LocationUganda
Experience12 - 15 Yrs 
SalaryRs 5 - 6 Lakh / Yr To Rs 7 - 8 Lakh / Yr

Job Description:      
 
 Personal Assistant (12+ Experience) for Uganda interview will be 14th 15th and 16th July 2012  Interview time : 9:00 am to 6 pm  interview location will be Ahmadabad. we are recruiting for Steel Plant and sugar factory.     
 
Desired Candidate Profile  
 
The Company shall provide Air Tickets, Work Permit, Accommodation, General Medical, Indian Vegetarian Food, Transportation, 60 days paid leave for three years contract or 15 days for two years contract, Local Taxes etc. Max Age Limit 48 years  

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1. To provide secretarial, administrative in the organization.

2. Management of the Vice President’s appointment.

3. Help Vice President manage output, workflow and office deadlines

4. Take and relay accurate and timely messages from telephone

5. Collect and open all mail addressed to the Vice President.

6. Take minutes for all meetings.

7. Draft, type and dispatch all the VP’s correspondence

8. Liaise with relevant individuals, external organizations etc to arrange.

9. Meetings, prepare agendas and draft minutes

10. Maintain a comprehensive filing system

11. Co-ordinate VP’s travel in conjunction with in-house travel group

12. Tabulate and retrieve VP’s official expenditures and claims

13. Arrange local transportation when necessary

14. Some research, media relations and promotional work

15. Undertake any other duties as requested by the VP.

Education:

(UG - Any Graduate - Any Specialization) AND (PG - Any PG Course - Any Specialization, Post Graduation Not Required)

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World Vision Uganda (WVU) is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice in over 40 districts of Uganda. World Vision is committed to the protection of children and does not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.” World Vision Uganda is seeking to hire a qualified person to fill the following positions:

Position: Personal Assistant to the National Director
Reports to: National Director (ND)
Location: National Office
Purpose of position:
To provide administrative and coordination support to National Director’s office to enable the office function efficiently and be responsive to the organisational needs.
Key Result Areas: Office Management:-
• Managing all communication to the National Director ‘s office in manner that ensures that it receives appropriate attention
• Screening telephone calls, enquiries and requests and handling them when appropriate
• Taking and relaying messages accurately and in a timely manner to the relevant person in the organization.
• Management and coordination of visitors

Internal Communication:-
• Coordinate the flow and exchange of information to and from the National Director’s office
• Pro-actively coordinate incoming and outgoing correspondences and ensuring that response deadlines are met for the ND.
• Coordinate with other Divisional Directors through administrative assistants
Logistics:-
• Liaise with the relevant individuals, external organizations etc. to arrange meetings, prepare agendas for the N D.
• Manage and coordinate ND’s local and international travel arrangements including flight, hotel reservations and travel insurances.
• Arrange travel and accommodation where necessary
• Coordinate official visitors for the ND.
• Provide logistical support during the Senior Leadership Team meetings
General Administration:-
• Management of the National Directors Diary and appointments
• Help the ND manage output, work flow and office deadlines
• Maintain a proper filing system for the ND’s office on all correspondences
• Manage the assets and the designated office equipment within the ND’s Office.

Knowledge, Skills and Abilities:
• Degree in Office Management and information science.
• Must be computer literate with proficiency in the use of MS Word, Excel, Lotus notes and other related packages
• At least 2 years work experience in a similar role with a recognized organization preferably an NGO.
• Should have good public relations and good command of written and spoken English
• Strong interpersonal communication skills
• Demonstrated strengths in planning and organization
• Must be a committed Christian

How to apply:
Interested persons who meet the above criteria should submit their applications together with an updated GV (only) with at least three suitable referees with their telephone contacts to the address below (Please indicate the position you are applying for).
People & Culture Manager,
World Vision Uganda, Plot 15 B Nakasero Road,
P.O. Box 5319, Kampala
Deadline for receiving the applications is: Friday, 8th June, 2012.
NB: If you do not hear from us within a month, please consider your
application unsuccessful.

Are you a highly motivated, self-driven individual with ambition, character and right attitude? Are you a team player willing to grow through the ranks and advance your career? If you are out there, then Uganda Telecom, the leading Communications provider in Uganda is looking for you to fill one of the positions below.

PERSONAL ASSISTANT
Reporting to the Managing Director
The successful candidate will demonstrate:
• A working knowledge of the operation of office machines and equipment.
• Excellent verbal and written communication skills
• Excellent interpersonal skills and ability to handle diversity in the work-place.
• Ability to handle multiple tasks in a fast-paced work environment.
• Team player.
• Good analytical skills, and conflict management
• Ability to interpret financial reports, and other management reports.
• Good organization and people management skills
• Good problem solving skills and attention to detail
• Good negotiation skills
• Good report writing
• Ability to handle cash, and contributing to budget development of the Office
• Utmost professional integrity, confidentiality and impartiality
• A positive disposition

Duties and responsibilities
• To manage MD’s meetings and follow-up the relevant parties to ensure that the action points arising from the meeting are resolved.
• To manage the communication in and out of the MD’s office.
• To support the MD in preparation for meetings, and preparation of briefs/minutes from those meetings
• To oversee all aspects of the administration of the Office of the Managing Director.
• To take note of actions required of the MD and to ensure these are efficiently done.
• To handle non-essential and routine executive matters on behalf of the MD.
• To represent or act on behalf of the MD on his instruction.
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• To review and prepare briefs for reports and documents coming to the MD’s office, and prepare background documents and outgoing mail as necessary

Applicants must have
• A Bachelor’s Degree
• At least 5 years experience of running a busy office, and of providing support to Executives.
• Extensive experience with Microsoft Office products including Microsoft Word and Excel skills -
• Excellent calendar management skills, including the coordination of complex executive meetings
• Proven skills in handling multiple tasks simultaneously
• Administrative skills and ability to work under pressure
• Experience scheduling travel arrangements for management
• Good at following up issues to conclusion

should be submitted to:
The Chief Human Resource & Administration
Officer
Uganda Telecom
Rwenzori Courts
P.OBox7171
Kampala.
Or recruitment@utl.co.ug
Closing Date: 21st June 2012 at 17.00hrs, Only short listed candidates will be contacted.

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Job Title: PERSONAL ASSISTANT (1 POSITION)

UGANDA MANAGEMENT INSTITUTE FULL TIME
About this Job:

In order to carry out its functions efficiently and effectively, the Institute seeks to recruit a suitably qualified person in the following full time post:

DUTIES AND RESPONSIBILITIES:

Providing efficient office management including:

(i) Ensuring that offices under your charge are well

maintained to reflect an image befitting the status of

the Chief Executive of Uganda Management Institute

(ii) Managing the Director General’s diary

{iii) Handling all correspondence to and from the Director

General’s office

(iv) Organizing meetings called by the Director General

and taking minutes where necessary

(v) Developing and managing the budget for the Director

General’s office

(vi) Setting work targets for the Office Assistant attached

to the Directorate and overseeing his/her performance (vii) Taking dictation from the Director General, transcribing

the dictation and producing hard copies for signature

(viii) Writing briefs for the Director General’s attention and

Action.

(ix) Handling all communications from and to the director General

and arranging for appropriate hospitality

(xi) Liaising with the HR and Administration Manager on the Director General’s travel arrangements

Uganda Management Institute (UMI) is a Management Development Institution with a mission ‘to excel in developing sustainable management capacity”. It provides management training, consultancy and research services in response to the demands of the public, private, and NGO sectors. In addition to short performance improvement management skills development courses, the Institute offers high quality career development management courses at Certificate, Diploma, Postgraduate Diploma and Higher Degree Levels. The Institute’s activities are currently carried out at the main campus in Kampala and its Outreach Centers in Mbarara, Gulu and Mbale. •
Requirement:

b) PERSON SPECIFICATION: (i) Applicants should have an Honors degree in Secretarial Studies from a recognized university (ii) S years post qualification experience in a similar Position {iii) Should be between the age of 35 and 50 years old (iv) Should have good interpersonal and communication skills (v) Excellent report writing skills and high level of personal and office organization (vi) Ability to supervise others and work under minimal Supervision 6. REWARDS AND OTHER TERMS OF SERVICE Successful candidates will, on being confirmed in appointment, be offered five-year renewable contracts, a competitive basic salary complemented by housing allowance, medical allowance, transport allowance and an attractive gratuity scheme. Staff are also provided with support for continuous personal development.
Salary: - USD/month

How to apply:
Applications with comprehensive typed CV, certified copies of transcripts and certificates together with the applicant’s telephone contact, names, addresses and telephone numbers of three referees should be received by the address below not later than 5.00pm 20, April 2012. The Human Resource and Administration Manager Uganda Management Institute Plot44-52JinjaRoad P. 0. Box 20131 KAMPALA Tel: 259722/265-139/265140/265138 Fax No. 259531 E-mail: admin@umi,ac.ug

Deadline: 20th April 2012

Kindly submit:-
A hand written application with a detailed C.V, certificates and two coloured passport size photos addressed to:

Head Administration,
Greenhill Academy
P. O. Box 7490 Kampala
Tel: 342684
E-mail:info@greenhillacademy.ac.ug
Website: www.greenhillacademy.ac.ug

or
Deliver to Greenhill Academy reception off 8th Street Mbogo Road Kibuli not later than Saturday, 30th October, 2010.

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