Personal Assistant to the National Director ( FULL TIME )

World Vision Uganda (WVU) is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice in over 40 districts of Uganda. World Vision is committed to the protection of children and does not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.” World Vision Uganda is seeking to hire a qualified person to fill the following positions:

Position: Personal Assistant to the National Director
Reports to: National Director (ND)
Location: National Office
Purpose of position:
To provide administrative and coordination support to National Director’s office to enable the office function efficiently and be responsive to the organisational needs.
Key Result Areas: Office Management:-
• Managing all communication to the National Director ‘s office in manner that ensures that it receives appropriate attention
• Screening telephone calls, enquiries and requests and handling them when appropriate
• Taking and relaying messages accurately and in a timely manner to the relevant person in the organization.
• Management and coordination of visitors

Internal Communication:-
• Coordinate the flow and exchange of information to and from the National Director’s office
• Pro-actively coordinate incoming and outgoing correspondences and ensuring that response deadlines are met for the ND.
• Coordinate with other Divisional Directors through administrative assistants
Logistics:-
• Liaise with the relevant individuals, external organizations etc. to arrange meetings, prepare agendas for the N D.
• Manage and coordinate ND’s local and international travel arrangements including flight, hotel reservations and travel insurances.
• Arrange travel and accommodation where necessary
• Coordinate official visitors for the ND.
• Provide logistical support during the Senior Leadership Team meetings
General Administration:-
• Management of the National Directors Diary and appointments
• Help the ND manage output, work flow and office deadlines
• Maintain a proper filing system for the ND’s office on all correspondences
• Manage the assets and the designated office equipment within the ND’s Office.

Knowledge, Skills and Abilities:
• Degree in Office Management and information science.
• Must be computer literate with proficiency in the use of MS Word, Excel, Lotus notes and other related packages
• At least 2 years work experience in a similar role with a recognized organization preferably an NGO.
• Should have good public relations and good command of written and spoken English
• Strong interpersonal communication skills
• Demonstrated strengths in planning and organization
• Must be a committed Christian

How to apply:
Interested persons who meet the above criteria should submit their applications together with an updated GV (only) with at least three suitable referees with their telephone contacts to the address below (Please indicate the position you are applying for).
People & Culture Manager,
World Vision Uganda, Plot 15 B Nakasero Road,
P.O. Box 5319, Kampala
Deadline for receiving the applications is: Friday, 8th June, 2012.
NB: If you do not hear from us within a month, please consider your
application unsuccessful.