Records officer /Registrar officer - Job Vacancy in Uganda

Job Title: Records/Registrar officer
MAIN TASK:
To provide high quality records management services and assist in the development, promotion and implementation of records management best practices within Rural Electrification Agency.

KEY RESPONSIBILITIES AND DUTIES:
a) Establish and maintain a robust records management system for the Rural Electrification Agency.
b) Develop records management procedures and monitor compliance to ensure that the system is correctly used by staff and records properly controlled.
c) Register, classify and route incoming correspondences, documents and other materials.
d) Run the Registry and process records by creating paper and electronic folders, filing and retrieving information in accordance with records management procedures so that staff can find the information they need quickly and easily.
e) Respond to inquiries regarding files, correspondences and references.
f) Participate in the dispatch of outgoing communication, trans¬mission of fax messages and e-mails.
g) Forwarding files for action, monitoring file movement and super¬vising regular file census,
h) Manage the location and storage of records, including: con¬ducting an annual records audit; organizing the disposal of records in accordance with their retention schedule; ensuring that access to records is properly controlled; and managing the movement of records between storage areas.
i) Deliver training, advice and support to staff on records management policies and procedures to ensure that staff obtain maximum benefit from the records management system.
j) Provide effective staff supervision; including planning, monitor¬ing, developing and evaluation of their performance on a regular basis.
k) Performing any other duties assigned by the supervisor

Job requirement

If you are interested in any of the above positions please submit your applications which should include cover letter, CV, names and addresses of 3 reputable referees and copies of relevant academic certificates and testimonials by 14th March 2011 to;

The Executive Director
Rural Electrification Agency
10th Floor Workers House 1 Pilkington Road
P.O. Box 7317,
Kampala, Uganda

How to apply

If you are interested in any of the above positions please submit your applications which should include cover letter, CV, names and addresses of 3 reputable referees and copies of relevant academic certificates and testimonials by 14th March 2011 to;

The Executive Director
Rural Electrification Agency
10th Floor Workers House 1 Pilkington Road
P.O. Box 7317,
Kampala, Uganda