FUNCTION TITLE: METHODS TEAM LEADERJob Code: CI-UPET-01-1212LOCATION: Uganda
START DATE: ASAP
DURATION: 6 months + 6 months optional
WORKING SCHEDULE: Resident : 5 days working / week
TYPE OF CONTRACT: Contract
DISCRIPTION OF SERVICE
RESPONSIBILITIES AND DUTIES:
ACTIVITIES
The job holder participates to the functioning of the M-P-M entity by performing the following activities:
Processes / Procedures / Organisation
Organize, update and assist the C&P Manager in implementing referential procedures and the Group Company Rules relating to procurement activities
Analyze the procurement process and identify improvements opportunities
Ensure consistency of C&P local referential and its respect by users
Organize and structure documentation and archiving of the C&P entity
Schedule and organize the C&P induction for C&P personnel and Metier partners.
Analysis/Reporting
Analyze the C&P suppliers portfolios and define/propose appropriate improvements
Validate and report C&P performance on a monthly basis
Consolidate and implement C&P reporting
Follow up of the progress on the C&P procedures and tools implementations
Performance Monitoring
Prepare IMPACTS assessment
Consolidate Métier KPIs
Propose suitable local KPIs
Participate to benchmarking initiatives
Communication
Facilitate the internal communication between C&P and other entities of the affiliate for procurement matters
Liaise with the OPS/CA division about procurement activities and promote exchange of information with the other Affiliates (benchmarking, exchange of best practices) and with the external entities about procurement activities
Markets monitoring
Ensure the gathering and processing of information on purchasing, markets and suppliers of his/her assigned market segments
Conduct market studies requested in the affiliate
Make available market indicators in the intranet and run monthly scorecards for selected indicators
Support Category managers in OPS/CA for simple markets and categories
Support contracts engineers when performing market studies
Supplier development
Participate in the development of the supplier pre-qualification process
Participate in the development of a reference supplier database
Maintain the supplier data base
Support contracts engineers when performing supplier evaluations
Participate in the establishment of a monitoring process of main suppliers performance
Planning
Prepare the procurement planning for OPS/CA
Tools
Provide assistance and training on the use of C&P tools in all the entities of the affiliate
Support users and answer to any question related to C&P Tools within the affiliate
Adapt C&P Tools procedure to local needs
Act as the representative for SAP tools within in the affiliate (i.e. lead users, key users, etc…) and with OPS/CA whenever necessary
Assist the affiliate in any questions, maintenance actions and tools evolution needs in Procurement, Contracts in respect of general rules and procedures defined by OPS/CA and in coherence with other already existing/under implementation SAP applications
Advise and assist the affiliate in defining solutions and developments related to C&P tools (SAP, Contiki, Ariba, ISDB, MPP, SMT…)
Specify the requirements with regard to the system versatility and upgradeability, with regard to local requirements, in cooperation with the local SAP coordinator
Ensure the consistency of changes made on other SAP modules (link to other Business : Operations, Logistics, Maintenance, Finance, Controlling, HR…) or external applications with C&P requirements by participating in activities and meetings affecting the functionality of all C&P tools
Participate in the development, implementation and deployment of C&P tools (e-Procurement tools: e-Sourcing, Contracts: CONTIKI: management tools, etc)
Tests and validates solutions or changes to C&P tools before deliveries to the affiliate
Monitors and reports the progress of work related to C&P tools in the affiliate
Contribute to maintaining the internal knowledge of C&P tools for C&P and partner entities within the affiliate by:
Consolidating and documenting the experience, and know-how acquired in the performance of this dutiesDeveloping his knowledge of existing SAP products and new technologies covering the areas of procurement,, contracts, inventory and freight forwardingDevelop and implement materials optimization strategy using SAP
Be responsible for the deployment of tools like e-Procurement tools, Contracts (CONTIKI) management tools, Supplier management (ISDB) etc
Participate in ASAP assessment
Participate or ensure Data Creation Section
Ensure the training of SAP end users
The job holder manages the Compliance:
Ensure compliance of the C&P process with all internal company rules (including OPS/CA Guide to conduct) and all applicable laws and regulation (JV rules, Country laws...)
Ensure the good administration and filing of all C&P documents
The Job holder adheres to the H3SE rules
Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
CONTEXT AND ENVIRONMENT
The methods team improves the quality of service and increases the value added to procurement processes. It assist in implementing a proactive, market facing and value-orientated organization with adequate methods. This team is an important evolution of the C&P profession because it ensures a transition from a supply function to a purchasing function as a provider of services to Métier Partners involving organization, methods and behavior changes within the C&P Profession.
Relation with state authority : YES
GOALS
To issue documentation, procedure or report
To participate to the improvement C&P practices
To monitor the procurement performance
To provide a cost-effective and time efficient services to specific areas
To follow various markets, participate to the follow-up and the evaluation of Contractors/Suppliers.
To ensure the appropriate use of C&P tools in the affiliate in respect of C&P rules and procedures
To contribute to the development and evolution of C&P tools in the affiliate
To contribute to the proper appropriation of C&P tools evolutions in the affiliate and to ensure the added value of their use
To ensure the consistency of the evolution of C&P tools with the needs of C&P
REQUIRED PROFILE
C&P COMPETENCIES
Intermediate level in M-P-M technical Competencies required
C&P tools certification required
C&P induction
OTHERS
(Proficiency levels 1: low - 2: average - 3: good - 4: excellent)
Knowledge of upstream métiers (2)
Legal environment, Insurance, Tax (2)
Safety-Environment(2)
Writing (4)
Negotiation(2)
Language skills (4)
QUALIFICATION AND BACKGROUND
Diploma (Ref to SI:RH Diplomas database) :
International Experience Requirement (I.E. Flag)
Professional experience: > 4 years experience the O&G industry
Main Personal Abilities: Basic Human Relations, planning/organizing
LANGUAGE SKILLS:
Good command spoken and written English
NATIONALITY:
Expatriate
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