Field Coordinator

Field Coordinator
Sector: Administrative Support
Location: Uganda
Employee Type: Regular
Employee Category: Full Time

Description

The IRC in Uganda is actively seeking a dynamic individual who will provide leadership and direction to the work that the IRC does in the Karamoja sub region. He/ She is responsible foris coordinating efficient operational and program support to the field office. The Field Coordinator works closely with the Program Managers/Officers in coordinating all IRC programs and representing the IRC to other key stakeholders in the field.

TITLE: Field Coordinator
LOCATION: Moroto
REPORTS TO: Deputy Director, Operations

SPECIFIC RESPONSIBILITIES:1.Field Operational Management1.1Human Resources / Administration
* Oversee all staff of the Karamoja field office, including direct supervision of senior staff
* Ensure that performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency
* Identify training needs for staff members and lead the realization of a learning and development Plan for the Karamoja Field Office
* Ensure all staff are aware of and in compliance with relevant IRC administrative policies and that all administrative matters are carried out in accordance with IRC HR and Administration policies;
* Logistics
* Oversee logistics support operations by Karamoja logistics staff, including procurement, stock management, vehicle operations, equipment maintenance and repair (including communications and computer equipment);
* Ensure all Karamoja-based staff are aware of and in compliance with relevant IRC and donor logistics policies
* Finance
* Oversee the financial management of field office operations by Karamoja finance staff, including cash management, issuing and tracking advances, ensuring complete and correct use of all finance forms, timely notice to Kampala of cash transfer needs
* Ensure all staff are aware of and in compliance with relevant IRC and donor financial management policies
* Security
* Monitor the security situation in the Karamoja Districts, and keep senior Kampala staff informed of developments with implications for staff safety and for program implementation
* Ensure all staff are aware of and in compliance with relevant IRC security procedures and protocols and that all new staff and visitors receive an appropriate security briefing
* Actively participate in the revision of the IRC Uganda Security Management Plan.

* Representation / Communications
* Represent IRC in dealings with local District authorities (administrative, sectoral and security officials), UN agencies, fellow NGOs and other stakeholders and keep the head office abreast of these dealings
* Ensure coordination IRC program activities with relevant District officials, UN agencies and other humanitarian agencies

* Program Management
3.1 Grant management
* Ensure quality and timely implementation of all grants by program staff
* With support from the Kampala-based Grants Unit, oversee the development of detailed project work plans for all programs, and monitoring of project progress against these work plans
* Oversee preparation of donor reports by program staff, and edit reports for form and content prior to timely submission to the head office
* Budget Monitoring
* Oversee all budget expenditures in area of operation and ensure they are allowable and allocable according to IRC and donor regulations
* Review Monthly Budget vs. Actuals reports with program staff, make recommendations on the basis of these and ensure that appropriate action is taken in a timely fashion
3.3New Program Development
* Identify new program possibilities in collaboration with field- and Kampala-based program staff
* Based on identified needs, make recommendations to the Head office for development of new programs
* Oversee development of new proposals by program staff as required and edit drafts for form and content prior to submission to Kampala
3.4 Monitoring & Evaluation
* With support from the appropriate technical coordinators, ensure appropriate M&E activities are carried out regularly by program staff in all sectors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform program (re-)design);4.Strategic Planning
* Oversee the integration into program activities of the IRC program framework;
* Participate in workshops to establish and monitor annual operating plans for the strategic plan, and oversee implantation of the annual operating plans in Karamoja;
* Masters degree in Agricultural Economics, Rural Development or Development Studies; First degree in
* Agriculture, Social Science, or Development Economics is essential; Five years experience in project design, monitoring and evaluation (DM&E) with excellent aptitude in logical
framework approach and analytical report writing; post graduate field experience with rural growth strategies including agribusiness development, market linkages, rural financial services, private sector development and pastoral livelihoods is required.Requirements
A Master’s degree in Development Studies, International Relations or similar or relevant technical qualification or previous experience preferred; At least 3 years experience of implementing multi-sectoral humanitarian relief or development; Experience of working in emergency and post-conflict contexts; Excellent security management and inter-personal skills.
Ugandan Nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Ugandan NGO Sector. Only shortlisted candidates will be contacted, and any form of canvassing will lead to automatic disqualification.

IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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