2 Administrative Secretary Job Opportunities at Nkumba University
Organisation: Nkumba UniversityDuty Station: Entebbe, UgandaReports to: University SecretaryNkumba University is a private chartered University (Legal Notice No. 3 of 2007). Its mission is to provide an environment that enables the cultivation of Competence, Confidence, Creativity and Character in the academic, professional and social interaction. The University is strengthening its management and administrative systems to enhance both policy initiation and implementation through recruitment of highly qualified and committed individuals.Job Summary: The Administrative Secretary will provide high level administrative assistance to the department head; performs a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, and advanced clerical, support functions of a general or specialized nature with only occasional instruction or assistance, exercise good judgment and maintain confidentiality in maintaining and sensitive information, records, and reports.Key Duties and Responsibilities: Perform duties of a personal assistantTo be in charge of the respective officeMaintain calendar of activities, meetings, various events assigned for the department head; coordinate activities and meetings, schedule meetings.Prepare special reports and correspondences and perform special project that may require researching, gathering and organising information from a variety of sources.Process mail including receiving, screening, time – stamping and distributing incoming and outgoing correspondence and packages.Develop, manage and maintain an up-to-date and effective filing systemReceive and screen communications received in the officeDeal with all the public relations issues in the respective officeSupervise all departmental office support staffOversee the departmental or office petty cashOrganise and serve as secretary at departmental meetingsMaintain the itinerary for the head of departmentQualifications, Skills and Experience: The Administrative Secretary should possess a Bachelors degree in one of the following fields i.e. Secretarial Studies, Office Administration and Secretarial Studies, Office ManagementAt least two years’ experience in secretarial workPossession of a master’s degree will be an added advantageComputer literacy skills in various software applicationsExcellent communication skillsCustomer care skills Excellent interpersonal skillsInformation management skillsLetter writing and report presentationHigh personal initiative and reliabilityHigh degree of personal integrity & Leadership skillsAll those willing to work in one of Uganda’s leading higher institutions of learning should please hand deliver 13 copies of the following documents to the address below OR hand delivered:Dully filled application form, Download Here. Detailed curriculum vitae.Copies of certificates and three sealed letters of reference.P.O. Box 237, Entebbe. Uganda.NB: Please clearly indicate the post applied for on the envelope (‘‘Application for theposition of ………’’.). Only shortlisted candidates shall be contacted.Deadline: 19th May 2014 by 5:00 p.m.
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