INGO Jobs - Programme Operations Manager at Plan International ~ Ugandan Jobline Jobs

Organization: Plan

International

Founded 75

years ago, Plan International is one of the oldest and largest children’s

development organizations (non-profit / INGOs) in the world. We work in 50

developing countries across Africa, Asia and the Americas to promote child

rights and lift millions of children out of poverty. Plan’s vision is of a

world in which all children realize their full potential in societies that

respect people’s rights and dignity. Plan is independent, with no religious,

political or governmental affiliations.

Job Summary: The Programme

Operations Manager (POM) will steer, manage and support Program Unit Managers

in quality programme delivery (planning, implementing, monitoring and

evaluation); and to offer timely support and technical direction in the

management of their respective teams to ensure high level performance and the

achievement of organisational goals. The incumbent will be a member of the

Country Management Team, and will provide high-level, strategic contribution to

the leadership of the organisation as a whole, in close cooperation with other

senior staff.

Key Duties and Responsibilities: 

·        
Provide strategic programme Leadership to the

programme units.

·        
Ensure that Plan International Uganda’s Country

Strategic Plan (CSP) is understood, well-articulated and followed by all PUMs

and local partners.

·        
Create and maintain an ideal work environment that

promotes delivery of quality programmes and projects.

·        
The incumbent will make sure that all project

interventions are carefully and consistently planned and implemented in line

with the strategic priorities of the CSP across the programme units.

·        
Build and oversee managerial leadership and

accountability in PU project design, planning, delivery, monitoring, and

evaluations.

·        
Guide and support systematic programme growth in the

PUs in line with the entry – exit strategy, including the establishment of new

non-sponsorship Pus.

·        
Periodically review project goals, strategies and

priorities with local partners and programme staff to ensure proper alignment

with CSP priorities and objectives.

·        
Provide leadership in supporting Quarterly and

annual project reflection in line with CCCD standards and sponsorship

commitment.

·        
Work in liaison with the Sponsorship Manager to

ensure timely and quality production of sponsorship communications and

implementation of sponsorship commitments.

·        
Actively support effective grant management at the

PU levels and ensure project budgets and delivery targets are well managed and

donor compliance issues adequately adhered to.

·        
Take part actively in all CMT meetings and ensure

presentation of critical PU programme management issues.

·        
Promote corporate image of Plan and maintain

appropriate relationship with Local government officials and other development

actors in the districts.

·        
Work in liaison with the risk manager to ensure

potential projects risks are regularly identified, and control measures put in

place to mitigate any adverse effects.

·        
Responsible for overall coordination of audit

support & risk management plus follow up of Audit action List (AAL) at the

PU levels.

·        
Oversee the coordination of programme planning and

implementation in line with cooperate strategies, frameworks, standards and

systems;

·        
Coordinate and support country detailed annual

project planning and budgeting in line with the CSP priorities and objectives;

·        
Manage and guide the integration of Child Centred

Community Development (CCCD) standards, sponsorship commitment and other

corporate standards and principles in all projects.

·        
Work in liaison with the PSM to support timely

review and approval of all project outlines, modification and project

completion report for all programme units.

·        
Carry out regular reviews of programme

implementation against the corporate CCCD and programme quality standards.

·        
Manage the production and timely submission of

quality monthly, quarterly and annual PU and project specific progress reports

for submission to CMT, RO, and/or Donors and partners.

·        
Build and oversee managerial accountability at the

PU level, with particular attention to program quality and timely utilisation

of budgets in line with annual plans and donor conditions.

·        
Work closely with PUMs to maintain good relations,

planning and coordination between Plan and other development partners in the

districts.

·        
Build and strengthen working relationships with networks

of partners and maintain good relations, and coordination with other

development partners in the districts.

·        
Management of partnership processes at PU level

(identification, profiling, assessment and review of partnership agreement plus

monitoring partner’s activities), including maintaining of an updated list of

key strategic partners in all Pus.

·        
Responsible for facilitating partners to carry out

organisational self-assessments (OSAs)/due diligence, and support initiatives

to develop partner capacity where required.

·        
Collaborating with the PSM and Resource Mobilisation

Manager to ensure that partner capacity gaps are identified, partners’ capacity

building plan developed and fully implemented.

·        
Serve as the primary contact person for all district

local government and district based implementing partners in all districts

where Plan International Uganda operates.

·        
Coordinating with key department heads in the

respective districts and ensure all development initiatives supported by Plan

International are integrated into the sub-county and district annual plans.

·        
Where applicable proactively actively participate in

the district budget conference meetings and in the review and planning meeting with

all implementing partners.

·        
Ensuring partner project monitoring reports are

prepared and submitted on time and are properly managed in relation to POs,

filing and SAP requirements.

·        
Engaging with and supporting implementing CSO

partners to influence key policy issues affecting the communities, and ensuring

that they inform national level policy engagements.

·        
Significantly contributing to the appraisal and

approval process of project proposals/plans of partners and ensure that funds

for the approved plans are secured and disbursed on a timely basis.

·        
Represent Plan in meetings with partners.

·        
Manage Human Resource management at the PU levels.

·        
Effectively supervise all Programme Unit Managers.

·        
Develop effective field teams and work

collaboratively with others, especially as part of the CO programme leadership

team.

·        
Ensure that PU staff are well managed and that staff

Individual accountability plans, interim and annual appraisals are completed on

time.

·        
Take an active responsibility for HR recruitment for

PU programme staff.

·        
Work closely with Human Resources to ensure new

programme staff in the field get adequate orientation.

·        
Perform any other duties as assigned by the

supervisor.

Qualifications, Skills and

Experience: 

·        
The ideal candidate should hold a bachelor’s degree

in development studies or related field. Possession of a Master degree in

Development studies or business administration is desired.

·        
A minimum of ten years’ experience in the management

of a dynamic NGO.

·        
Broad knowledge and awareness of current issues in

the field of development, and familiarity with children’s rights.

·        
Significant experience in networking with local and

international NGOs, NOs/donors, Ministry level partners and local community

based organisations.

·        
Extensive knowledge in programme planning, design

and monitoring.

·        
Excellent written and verbal communication skills.

·        
Demonstrated ability to work in a multidisciplinary

environment.

·        
Proven computer skills and knowledge of Microsoft

software including MS processing, power point presentation, excel spread

sheets, e-mails and web based research.

All suitably

qualified candidates should send their letters of application, together with

updated CVs, contact telephone numbers, copies of relevant certificates, names

and contact details of three references plus salary history and send to:

The Country

Human Resources Manager,

Email to:

uganda.recruitment@plan-international.org.

NB: As a child

centered development organization, Plan strives to ensure that children are

kept safe in all the areas we operate. The organization further has a Child

Protection Policy that every staff is required to sign. Potential candidates

will be required to provide information confirming whether or not they have

ever been convicted of any child abuse crimes.

Deadline: 4^th September, 2015

Please consider

your application unsuccessful in case you do not hear from us by 4^th

November, 2015

Duty Station: Kampala,

Uganda