United Nations World Health Organisation (WHO) Careers - Professional Secretary
Organisation: World Health Organisation (WHO)Duty Station: Kampala, UgandaReports to: WHO RepresentativeInternal Vacancy Notice No.: GS/UGA/2014/04 The World Health Organisation (WHO) is the directing and coordinating authority for health within the United Nations system. WHO is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.Key Duties and Responsibilities: The Professional Secretary will be under the supervision of the Operations Officer and Health Systems cluster Lead, and general guidance of the WHO Representative, the successful candidate will perform the following duties:Prepares correspondence for the supervisor’s signature, ensuring that spelling, punctuation and format are correct, checks enclosures, Attachments and addresses.Arranges appointments for the Life Course Team, receives visitors, places and screens telephone calls, and responds to routine requests for information.Makes travel arrangements for the Life Course Team and other staff of Family and Reproductive Health Area of work.Intuitively monitors the cluster budget by maintaining summary sheets of expenditure by Awards.Takes minutes of the cluster meeting as required.Maintains filing system for the cluster on various subjects.The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.Perform any other duties assigned by the WHO Representative.Qualifications, Skills and Experience: The ideal United Nations WHO applicant should possess a Diploma or University Degree in Secretarial Duties from a recognised Institution. A minimum of five years’ experience as a professional Secretary. Past experience with UN will be an added advantage.Excellent communication skills i.e. ability to communicate in an incredible and effective way;High results -orientation;Knowing and managing yourself; Languages Proficiency: Thorough knowledge of both spoken and written English. Working knowledge of French and Swahili would be added advantage.All candidates who desire to work in the United Nations’ World Health Organisation should send their applications accompanied by detailed updated Curriculum Vitae and copies of certificates, diplomas and testimonials should be addressed to:The WHO Representative, 60 Prince Charles Drive, P.O. Box 24578 Kampala, UgandaN.B: Only shortlisted candidate will be contacted.Deadline: 23 May, 2014
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