JOB TITLE: RECORDS OFFICER
REPORTS TO: FACILITIES SUPPORT MANAGER
DIRECTORATE: FINANCE AND ADMINISTRATION
DEPARTMENT: LOGISTICS AND FACILITIES
SALARY SCALE: N/OF/N5
DURATION: 3 YEARS CONTACT (RENEWABLE)
Purpose of the Job:
To assist in designing and implementing the Authority’s document and information management systems including delivery and tracking of internal and external correspondences. Key Results Area/Accountabilities
? Assist in the design and implementation of the organisation’s electronic and other document management systems,
? Assist in the processes of records storage facility and the implementation of the Archives Management Plan.
? Carrying out storing, arranging, indexing and classifying Authority’s records;
? Facilitating the development of filing systems, and maintaining it to meet administrative, legal and financial requirements;
? Devising and ensuring the implementation of retention and disposal schedules;
? Overseeing the management of electronic and/or paper-based information;
? Setting up, maintaining, reviewing and documenting records systems;
? Advising on and implementing new records management policies and classification systems;
? Providing a policy framework to guide staff in the management of their records and use of the employer's records system;
? Standardising information sources throughout an organisation or group of organisations;
? Managing the changeover from paper to electronic records management systems;
? Preserving corporate memory and heritage;
? Enabling appropriate access to information;
? Responding to internal and/or external information enquiries;
? Advising staff in other departments on the management of their records and information;
? To prepare section quarterly and annual reports.
Qualifications:
? Honours degree in Records and Archive Management/Library and Information Science;
10
? A Postgraduate Diploma in the relevant field will be an added advantage;
? Computer literacy is a must.
Skills/Competencies
? Good analytical skills;
? Capable of prioritising;
? Good problem solving skills;
? Administrative skills;
? Organisational skills;
? Communication skills;
? Interpersonal skills.

Experience
? A minimum of 3 (Three) years’ experience in direct work within the records environment in a large or busy organisation; with one (1) year experience providing administration and technical support to users of an electronic document management system;
? Knowledge of principles and practices of records management including records retention laws and ability to develop and maintain complex record keeping systems.

National Information Technology Authority

How to Apply:
Interested applicants who meet the job requirements/specifications and with the right personal attributes are invited to submit their application form (which can be down loaded from the NITA-U official website www.nita.go.ug), with a cover letter, curriculum vitae, and must specify day time telephone contact, postal and email addresses of both the applicant and three referees, copies of certificates and testimonials to the address below. Applicants must also submit with their application verifiable evidence supporting previous relevant appointments such as appointment letters and employment contracts.
The deadline for applications is 1st March, 2013 (Not later than 17.00 hrs. Local Time). No application will be accepted without a duly signed standard application form.
The Executive Director,
National Information Technology
Authority – UGANDA (NITA-U),
Palm Courts, Plot 7A, Rotary Avenue (former lugogo bypass)
P.O. Box 33151, Kampala-Uganda
Tel: 0417 801 038
4. FEEDBACK
Only successful candidates will be contacted. Any form of solicitation, influence peddling and or any other “backdoor” attempt, of whatsoever nature, to influence the selection process in ones favour, will automatically lead to disqualification of a candidate without any recourse.

Deadline: 1st March 2013

Job Title: Records Officer

( Uganda Allied Health Examinations Board (UAHEB), Uganda )

Records Officer (1 post)

Reports to Principal Administrator. Ref: UAH EB/H R M/003/09/2012

Duties and responsibilities:

    Design, implement and administer specialized system for managing record;
Integrate records management into Board systems and processes;
Coordinate and facilitate consultations with stakeholders to define system requirements for new technologies and implementation;
Identify information requiring capture, classify, store and retrieve it;
Develop a records storage plan, which includes the short and long-term housing of physical records and digital information;
Coordinate access to records internally and outside of the organization, balancing the requirements of business confidentiality, data privacy, and public access;
Evaluate staff reports, utilizing knowledge of principles of records and information management, administrative processes and systems, cost control, governmental record keeping requirements, and organizational objectives;
Providing a policy framework to guide staff in the management of their records and use of the employer’s records system;
Performing any other duties that maybe assigned by the Executive Secretary.

Requirement:

    Applicants should possess a Bachelors Degree in either Computer Science or Software Engineering or Information Technology or Information System or Mathematics or Statistics or equivalent;

ANY of the following qualifications is an added advantage:

    Possession of Professional qualifications such as Cisco Certified Network Associate (CCNA). Cisco Certified Network Professional (CCNP): Oracle Certified Professional (OC'P); Microsoft Certified . Professional (MCP), Microsoft Certified IT Professional (MCITP) and Microsoft Certified Professional Developer (MCPD).
Applicants should have at least three (3) years relevant working experience in an IT environment, level in a reputable body/organization.
Age: Not more than 35 years

Experience: 3
How to apply:

Terms of Engagement: The successful candidate for each of the three posts shall first serve 12 months on probation before which he/she can be confirmed. The remuneration/benefits for each of the posts are attractive. Interested candidate please submit your application including curriculum vitae, academic papers, copy of work identity card to Uganda Allied Health Examinations Board (UAHEB), Plot 15 Martyrs’ Way Ntinda, P. 0. Box 22733, Kampala, Email: uaheb09@gmail.com. As you respond to this advert, only shortlisted candidates will be contacted. Application deadline: Friday, 5th  October 2012 at 4:00 pm.

Deadline: 5th Oct 2012

Job Title: Records/Registrar officer
MAIN TASK:
To provide high quality records management services and assist in the development, promotion and implementation of records management best practices within Rural Electrification Agency.

KEY RESPONSIBILITIES AND DUTIES:
a) Establish and maintain a robust records management system for the Rural Electrification Agency.
b) Develop records management procedures and monitor compliance to ensure that the system is correctly used by staff and records properly controlled.
c) Register, classify and route incoming correspondences, documents and other materials.
d) Run the Registry and process records by creating paper and electronic folders, filing and retrieving information in accordance with records management procedures so that staff can find the information they need quickly and easily.
e) Respond to inquiries regarding files, correspondences and references.
f) Participate in the dispatch of outgoing communication, trans¬mission of fax messages and e-mails.
g) Forwarding files for action, monitoring file movement and super¬vising regular file census,
h) Manage the location and storage of records, including: con¬ducting an annual records audit; organizing the disposal of records in accordance with their retention schedule; ensuring that access to records is properly controlled; and managing the movement of records between storage areas.
i) Deliver training, advice and support to staff on records management policies and procedures to ensure that staff obtain maximum benefit from the records management system.
j) Provide effective staff supervision; including planning, monitor¬ing, developing and evaluation of their performance on a regular basis.
k) Performing any other duties assigned by the supervisor

Job requirement

If you are interested in any of the above positions please submit your applications which should include cover letter, CV, names and addresses of 3 reputable referees and copies of relevant academic certificates and testimonials by 14th March 2011 to;

The Executive Director
Rural Electrification Agency
10th Floor Workers House 1 Pilkington Road
P.O. Box 7317,
Kampala, Uganda

How to apply

If you are interested in any of the above positions please submit your applications which should include cover letter, CV, names and addresses of 3 reputable referees and copies of relevant academic certificates and testimonials by 14th March 2011 to;

The Executive Director
Rural Electrification Agency
10th Floor Workers House 1 Pilkington Road
P.O. Box 7317,
Kampala, Uganda

POST: ASSISTANT RECORDS OFFICER
SCALE U5
REF:CR.159/1/30/8/2010.
Scale: Uganda Government Scale U5
AGE: 28 years and above

Minimum Qualification: The applicant should be a Ugandan of:

*A" level with a Diploma in Records and Information Management.
Records Management and Computer skills are required.

DUTIES:
? Receiving opening classifying and filing information or correspondences for security purposes.
? Routing correspondences to Officers responsible for action,
? Auditing and registering records to ensure proper data bank
? Scheduling of unwanted information or correspondences for disposal

Applications are invited from suitably qualified Ugandans to fill the posts specified herein. Applications should be submitted in triplicate (3 copies) on PSF For 3 (PSF 3) (Revised 2008) to the Secretary, Rukungiri District Service Commission P. 0. Box 1, Rukungiri to reach him not later than 26th Nov 2010

Application Forms (PSF 3 and ESC Form No.3 (1998) in case of teachers) are attainable from the office of the Secretaries of District Service Commission Country wide and the Public Service Commission Kampala, Hand written applications, also in triplicate, are acceptable. Candidates should NOT attach original but only 3 Photostat copies of Certificates/Diploma/Degrees, Testimonials plus 3 coloured recent passport size photographs. Applications should bear the title of the post as well as the reference Number specified against vacancy. Serving Officers are advised to route their application through their Heads of Department and must be informed of the closing date to avoid delay.

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POST : RECORDS OFFICER
REF: HRM/EOC/2010/11 Salary : Uganda Government Scale U4
Reports to: Senior Personnel Officer

Minimum Qualifications
(i) an Honors Bachelors Degree in either Library and Information Science or Records and Archives Management from a recognized University, (ii) A minimum of two (2) years working experience at the level of a Records Officer, in Government or equivalent experience from a reputable organization.
(iii) The following competencies are required:-
a) Records and information management
b) Computer literacy
c) Communicating efficiency
d) Ethics and Integrity

Duties and Responsibilities
(i) Handling and ensuring safety of records in the Commission (ii) Ensuring proper classification and management of mail and other records, (iii) Initiating/creating name files, (iv) Identifying weaknesses in records and Information management and taking corrective measures, (v) Any other duties as may be assigned from time to time.

Handwritten applications should be submitted with the following attachments in triplicate; Public Service Form 3 (2008), detailed CVs, certified copies of academic transcripts, certificates and two referees (one being the employer).

The forms are obtainable from the Ministry of Gender Labour and Social Development; Public Service Commission, Farmers House, Kampala; Equal Opportunities Commission Offices, Luthuli Close Plot 7, Bugolobi; District Service Commission Offices and the Public Service Commission Website, www.psc.go.ug.

Applications addressed to The Secretary, Equal Opportunities Commission, P.O. Box 7136 Kampala, should be submitted to the Ministry of Gender Labour and Social Development, Simbamanyo House, Plot 2 Lumumba Avenue, Second Floor, Security Registry or posted to P.O. Box 7136 Kampala, Not later than 22nd October 2010
The post you are applying for, together with the job reference should be indicated on the right hand top corner of the envelope.

Only shortlisted applicants will be contacted.

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