Jobs in Uganda, Senior Procurement Officer, vacancy in Uganda,
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 40 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.(Please note that all positions are open to Ugandan Nationals Only)To carry out timely procurement of quality goods, services and works that comply with the required specifications while upholding World Vision’s procurement procedures and policies and maintaining high level of accountability and integrity.Processing of Procurement Requests· Receive and record procurement requisitions from the divisions, departments, clusters, regions, ADP, projects etc.· Review the submitted procurement requisitions for completeness and accuracy in terms of approval levels and specifications etc.· Prepare solicitation documents such as requests for quotation/proposals, letters of invitation, actions on advertisement and tendering, for approval etc.· Assist in the development of specifications in conjunction with the user departments, divisions, projects, clusters and regions.· Apply improvements in the processing of procurement requisitions/requests.Sourcing of Goods, Services and Works· Identify and propose potential service providers and suppliers for goods, services and works required by the projects, clusters, regions and WVU as an organization.· Distribute tender or bids documents, advertise tenders, request for quotations or requests for proposals.· Monitor the receipt, registration and opening of bids from service providers and suppliers.· Attend to inquiries from bidders and suppliers as appropriate.· Recommend bid evaluation methods and prepare bid analysis reports for consideration by the Procurement Committee.· Complete the import procedures and requirements as required.Administer Contracts and Payments· Prepare and place purchase orders and contracts with suppliers or service providers for goods, services and works.· Monitor the progress and delivery schedules and orders of supplies, goods and works.· Monitor the flow of returned supplies and the performance of contracts until expiry of warranty/ and defects liability period.· Process supplier payment requests in a timely manner after ensuring that all payment requisite documents are attached.· Carry out periodic analysis of costs per project, department, division etc.· Follow up and report on implementation of Procurement Committee decisions in accordance with the policy and procurement plan and budget.Market Surveys and Vendor Rating· Participate in routine market surveys and vendor rating exercises by Procurement Department.· Inform the regions, cluster and other stakeholders of the economic and market conditions of items for use.· Serve as an exclusive channel for requests regarding prices and products.· Verify the capability of suppliers to meet the supply specifications.· Analyze the performance of suppliers and service providers in the supply chain.Prepare quarterly reports on the performance of the suppliers and service providers.Supplier Relationships and Communications· Maintain professional relationships with suppliers ensuring a high degree of integrity and accountability according to World Vision standards and ethics.· Attend to inquiries from bidders and suppliers as appropriate.· Participate in negotiations with suppliers to promote good working relationships.· Liaise with user divisions, departments, projects, clusters and regions, on suppliers’ performance and communications.· Analyze information and propose improvements in the supply chain for decision making.Process the Disposal of Assets.· Receive and record disposal requisitions from the users in the divisions, departments, clusters, projects, regions and ADP, etc.· Review disposal requisitions from the users in the divisions, departments, clusters, projects, regions and ADP, for completeness, etc.· Prepare disposal solicitation documents for approval such as letters of invitation, actions on advertisement and tendering, etc.· Participate in the disposal process in accordance with World Vision Uganda Policies and Procedures.Education/Knowledge/Technical Skills and Experience· Bachelor’s Degree in Business Administration/Purchasing & Supply, Commerce, Social Sciences or field relevant to the position.· Possession of Professional qualification/certification such as Graduate Diploma in Purchasing & Supply Management – C.I.P.S or equivalent.· A relevant post graduate qualification will be an added advantage.· A strategic thinker with strategy and procurement experience.· At least three years experience at supervisor level in large procuring entity, preferably with an International NGO.· Sound public and negotiation skills along with business acumen coupled with attention to details, maturity in decision making and time management skills· A proactive person with initiative and drive, honest with a high level of integrity; a team-player with a positive attitude and good planning skills· Strong research, report writing, communication and networking skills/interpersonal negotiation skills.· Ability to handle multiple projects and work under minimal supervision.· You MUST have excellent Computer skills in MS Office packagesIf you are qualified and interested in please submit your resume online by visiting the e-recruitment website HERE.Deadline for receiving applications is: Wednesday 9th July, 2014
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