ACTED French NGO Jobs - Country Finance Manager
Organization: Agency for Technical Cooperation and Development (ACTED)Reports to: Head of Section (Internal Audit)Agency for Technical Cooperation and Development (ACTED) is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.ACTED has been active in Uganda since May 2007, both in the northern region and Karamoja. In the North, ACTED supports the early recovery process with a specific focus on the needs of returning populations displaced by years of conflict. It also expands access, retention, equity and quality of primary education. In Karamoja, the focus is enhanced food security and resilience to disasters, especially droughts, as well as improving the primary education sector.Job Summary: The Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.Key Duties and Responsibilities: 1. Accounting and Financial Management: Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;Verify and compile monthly accounts from each base;Actively communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;Open/close bank accounts on the authority of the General Delegate;Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;Supervise the management of safes and cash: available amount, balance checks, security instructions;Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ; Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;Ensure that procedures are adhered to in terms of contracts and payments;Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);Develop tables necessary for financial monitoring and for budget follow up within the mission;Analyse gaps between planned budgets and actual expenses;Anticipate financial risks;Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;Develop budgets for project proposals according to project needs and Donor constraints;Draft financial reports (mid-term and final) respecting contractual deadlines;Guarantee the respect of Donor procedures for each financial contract.Update the organigramme and ToRs of the finance department according to the mission development;Manage the team and undertake appraisals of directly supervised colleagues;Ensure adequate training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;Internal Procedures and Information Flows;Develop relevant management procedures within the team;Improve information flows within the department and with other departments and projectsQualifications, Skills and Experience: The applicant should preferably hold a Master’s degree minimum in Finance or related area;Three or more years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;Excellent financial and analytical skills;Possess excellent communication and drafting skills for effective reporting on programme financial performance;Possess the ability to manage a financial/monitoring team and demonstrate leadership;Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;Ability to operate in a cross-cultural environment requiring flexibility;Familiarity with the aid system, and understanding of donor and governmental requirements;Prior knowledge of the region an asset;Fluency in English required - ability to communicate in local languages an asset;Computer literacy skills i.e. Ability to operate Microsoft Word, Excel and Project Management softwareSalary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonusAdditional monthly living allowanceFree food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)Transportation costs covered, including additional return ticket + luggage allowanceProvision of medical, life, and repatriation insurance + retirement packageAll candidates are encouraged to send their cover letters, updated CVs, and three references to: jobs@acted.org. Please include Ref : CFM/UGA/SA in subject of E-mail. Att: Human Resources Department
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