UN World Food Programme (WFP) Career Jobs - Logistics Assistant
Organisation: World Food Programme (WFP)Reports to: Head of Sub OfficeVacancy Announcement No.: VA-16-2014The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. WFP is the largest and longest serving humanitarian agency in Uganda. Currently, WFP focuses on three priority areas namely: Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and Agriculture & Market Support (AMS). WFP has operations in various parts of the Country.Job Summary: The UN World Food Programme Logistics Assistant will work hand in hand with the Head of Sub Office and Logistics Officer to ensure that all logistics operations are well managed.Key Duties and Responsibilities: Post daily dispatches of WFP food and nonfood commodities in the corporate system; monitor the correct use and quantity as per loading orders;Quickly respond to queries regarding commodities;Carry out daily and monthly reconciliation of stock reports with the commodity- tracking unit (COMPAS);Report timely any anomaly encountered from/by transporters in the delivery of cargo from the Central Delivery Points (CDPs) to EDPs and to the final Distribution Points (FDPs);Utilize WFP documents for all warehouse transactions as per WFP rules and regulations (waybills, LTI, stock reports, loss reports etc.);Ensure Storekeepers in-charge are prompt in effecting segregation of damaged food consignments/stocks and these are stacked separately for immediate reconditioning/reconstitution; Conduct regular inspection of commodities under storage and report any anomaly;Carry out inventory and collate monthly inventory reports;Quickly respond to queries on commodities in the field and elsewhere within the programme;Institute loss mitigation measures, loss analysis and reporting;Expeditiously follow up spoilt food disposal authorizations, execution and ensure the documents are kept for audit purposes; Participate in training staff at EDPs on storage procedures and practices as necessary;Control and Account for food and non-food items (NFI) as per WFP warehouse procedures;Monitor and supervise the activities of storekeepers, tally clerks and casual laborers at the different EDPs falling under their jurisdiction;Perform any other duties as deemed necessary by either Head of Sub-Office of Logistics Officer. Qualifications, Skills and Experience: The ideal candidate for the United Nations World Food Programme (WFP) Logistics Assistant vacancy should hold a University Degree in either of the following fields: Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution; Or a Diploma in Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution; coupled with longer relevant working experience;A minimum of four or more years relevant working experience in a relevant field gained from a reputable organization;Excellent command of both written & oral English is essential;Computer proficiency i.e. Good working knowledge and experience with Microsoft Access, MS Word & Excel and other Networking Operating Systems. Working experience with Relational Database Management System, Oracle and SQL would be an asset.The applicants should have the ability to analyse data, identify and adjust data discrepancies, communicate moderately complex matters clearly, concisely, deal patiently and tactfully with people of different national and cultural backgroundsAll suitably qualified Ugandan nationals are encouraged to send their applications together with detailed curriculum vitae, copies of certificates under confidential cover quoting on the envelop the vacancy announcement number and name of the applicant to:The Human Resources Officer, UN World Food Programme, P.O. Box 7159 Kampala. Uganda orHand delivers it to a box at the reception of WFP Offices at plot 17-19, Clement Hill Road.The applicants should check on the Notice Board at the main entrance to confirm that their applications have been received one week after the closing date.Applications must be received by the deadline and only short listed candidates shall be contacted.Deadline: Thursday, 8th January 2015
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