Fresher Procurement Assistant Careers - United States US Embassy CDC ~ Ugandan Jobline Jobs

Organisation: United States

Embassy, US Mission in Uganda

Duty Station: Centers for

Disease Control (CDC), Entebbe, Uganda

Salary Grade: Grade 7

(Ugshs. 39,776,655 to 57,966,365 p.a. Inclusive of allowances)  

Welcome to the

United States Embassy in Kampala, Uganda. 

The United States has enjoyed diplomatic relations with Uganda for over

30 years.  Ambassador Scott H. DeLisi

currently heads the U.S Mission to Uganda. 

The Mission is composed of several offices and organizations all working

under the auspices of the Embassy and at the direction of the Ambassador.

Among the

offices operating under the U.S Mission to Uganda are:

·        
United States Agency for International Development

(USAID)

·        
Centers for Disease Control (CDC)

·        
Peace Corps (PC)

The Centers for

Disease Control and Prevention (CDC) is an international public health agency

engaged in HIV prevention and care programs and research activities in

Uganda.  CDC offers excellent career

opportunities for professional growth, training, and collaboration with other

health professionals. The main CDC offices are located at the Uganda Virus

Research Institute (UVRI) in Entebbe.

Job Summary:  The Procurement Assistant will support the US

Embassy in the executing of the day-to-day procurement duties from inception of

acquisition to final rendering upon receipts. Assume duties of Procurement

Officer when absent.

Key Duties and Responsibilities:  

·        
Provide the CDC Procurement Agent with daily status

reports on all open Purchase Requests/Orders

·        
Carries out price/backup research for processing of

Purchase Orders/Contracts and all other applicable procurement modes. Obtains

competitive price quotations from both local and offshore vendors. Research is

carried out by e-mails, telephone and catalog reviews.

·        
The incumbent will also be responsible for

accomplishing local purchases with petty cash and typing out Purchase Orders.

Follow

up/Expediting of Orders:

·        
Issue purchase orders & makes request for

acknowledgement of orders and expected time of delivery from vendors. In case

of partial deliveries, ensures that the remainder of all partially delivered

orders are fully supplied by an agreed upon future date with the vendor. This

is handled by ongoing weekly communication with the vendor either through

e-mail, telephone calls or in person as needed.

·        
Verify invoices by ensuring that they tally with

both the Receiving Reports and Purchase Orders. Once verified, the incumbent

will process payment by attaching copies of the Receiving Reports and invoices

to the original Purchase Order which is then forwarded to the Financial

Management Center (FMC) for disbursement.

·        
The incumbent files procurement documents and

correspondence daily in accordance with the established procurement Standard

Operating Procedures.

Qualifications, Skills and Experience:

NOTE:  All

applicants must address each selection criterion detailed below with specific

and comprehensive information supporting each item.

·        
The ideal candidate for the US Embassy Procurement

Assistant should hold a diploma in Purchasing and supplies or procurement or

related field is required.

·        
At least two years of progressively more responsible

experience in procurement is required.

·        
Detailed working knowledge of US Government

regulations and their application to specific situations, in-depth use of

catalogue and equipment indexes.

·        
Excellent organizational skills, sense of priority,

ability to understand and process various types of USG documents; computer

skills in various programs; ability to type at least 40 wpm, are all required

·        
Language Proficiency: List both

English and host country language(s) by level and specialization. Level III

English language capability (good working knowledge) is required.

All those

interested in working with the US mission in Kampala should send their

applications and strictly adhere to the following:

·        
Universal Application for Employment as a Locally

Employed Staff or Family Member (DS-174) Download it Here.

·        
A current resume or curriculum vitae.

·        
Candidates who claim US Veterans preference must

provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans

preference must submit documentation confirming eligibility for a conditional

preference in hiring with their application.

·        
Any other documentation (e.g. essays,

transcripts/certificates, awards) that addresses the qualification requirements

of the position as listed above.

By email at

KampalaHR@state.gov

NB: Only electronic submissions will be accepted and

only shortlisted candidates will be contacted.

Please clearly

indicate the position applied for in the subject area of the email submission.

Please use

standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and

please send all documents in one file attachment.

Telephone:  0414-306001/259-791/5

Deadline: 24^th August 2015

The US Mission

in Kampala provides equal opportunity and fair and equitable treatment in

employment to all people without regard to race, color religion, sex, national

origin, age, disability, political affiliation, marital status, or sexual

orientation.  The Department of State

also strives to achieve equal employment opportunity in all personnel

operations through continuing diversity enhancement programs.