Administrative Officer - United Nations Regional Service Centre Entebbe (RSCE) ~ Ugandan Jobline Jobs

Organization: United Nations

Regional Service Centre Entebbe (RSCE)

Vacancy Announcement Number: 15-ADM-RSCE-46049-F-ENTEBBE

(R)

Reports to: Service

Delivery Manager or Service Line Manager

The Regional

Service Centre Steering Committee is the decision-making body for RSCE, in

compliance with General Assembly resolutions, United Nations Secretariat rules

and regulations, strategic guidance from United Nations Headquarters and

oversight bodies. The Steering Committee consults with the Global Field Support

Strategy Implementation Coordination Team, as required.

The Regional

Service Centre, as approved by the Member States, is owned, managed and staffed

by the regional missions it serves. This framework reinforces the existing

missions’ chain of command structures and lines of authority in a manner that

does not create an additional layer between Headquarters and the regional

missions. It also ensures that staffing for RSCE will be achieved through the

redeployment of resources from the regional missions it serves.

Key Duties and Responsibilities: Within

delegated authority, the Administrative Officer 

will be responsible for the following duties:  (These duties are generic and may not be

carried out by all Administrative Officers.)

1.

General Administration:

·        
Manages work related to procurement, billing and

receipt of income from various services, operational travel programme,

procurement monitoring and evaluation of vendor contracts/payment to vendors

and individual contractors for services.

·        
Regularly reviews adequacy of departmental space

requirements.

·        
The incumbent will manages the identification of

office technology needs and maintenance of equipment, software and systems,

coordinating enhancements as necessary.

·        
Manages the lead with respect to the preparation and

implementation of the work programme, ensuring that financial resources are

utilised to implement activities in accordance with the Programme Budget and

allotments issued.

·        
Actively monitors and reviews the work programme and

budget by conducting regular and special reviews to assess progress of actual

work versus the programme plan. 

Coordinates the production of programme reports.

·        
Defines requirements and work with systems units

with respect to improving budget reporting systems and cost effective utilization

of program resources.

·        
Develops procedures and implement same to ensure

that accounting and financial management controls are consistent with UN policy

and practice.

·        
Manages and/or provides technical support on

financial administration and management information issues and practices to

colleagues. 

·        
Provides direction, mentorship and leadership to

junior staff.

3.

Human Resources Management:

·        
Effectively coordinates actions relative to the

administration of human resource activities, e. g., recruitment, placement,

promotion, performance appraisal, job classification reviews, separation of

staff members, training etc., ensuring consistency in the application of UN

rules and procedures.

·        
Defines conditions of service, duties and

responsibilities, and privileges and entitlements under the Staff Rules and

Regulations.

·        
Performs any other related work as required by the

supervisor

Qualifications, Skills and

Experience: 

·        
The ideal candidate for the aforementioned United

Nations RSCE Administrative Officer should hold an advanced university degree

(Master’s degree or equivalent) in business or public administration, finance,

accounting, law or related area. A first-level university degree in combination

with two additional years of qualifying work experience may be accepted in lieu

of the advanced university degree.

·        
At least five years of progressively responsible

experience in administration, finance, accounting, human resources management

or related field.

·        
Languages: Fluency in

oral and written English is required.

·        
Professionalism: Knowledge of

administrative, budgetary, financial and human resources policies and

procedures. Ability to apply various United Nations administrative rules and

regulations in work situations. Conceptual analytical and evaluate skills to

conduct independent research and analysis. Ability to identify issues,

formulate opinions, make conclusions and recommendations. Shows pride in work

and in achievements; demonstrates professional competence and mastery of

subject matter; is conscientious and efficient in meeting commitments, observing

deadlines and achieving results; is motivated by professional rather than

personal concerns; shows persistence when faced with difficult problems or

challenges; remains calm in stressful situations. Takes responsibility for

incorporating gender perspectives and ensuring the equal participation of women

and men in all areas of work.

·        
Teamwork: Works

collaboratively with colleagues to achieve organisational goals; solicits input

by genuinely valuing others’ ideas and expertise; is willing to learn from

others; places team agenda before personal agenda; supports and acts in

accordance with final group decision, even when such decisions may not entirely

reflect own position; shares credit for team accomplishments and accepts joint

responsibility for team shortcomings.

·        
Planning and Organizing: Develops clear

goals that are consistent with agreed strategies; identifies priority

activities and assignments; adjusts priorities as required; allocates

appropriate amount of time and resources for completing work; foresees risks

and allows for contingencies when planning; monitors and adjusts plans and

actions as necessary; uses time efficiently.

NB: The United Nations does not charge a fee at any

stage of the recruitment process (application, interview meeting, processing,

or training). The United Nations does not concern itself with information on

applicants’ bank accounts.

All suitably

qualified and interested candidates who wish to join the United Nations

Regional Service Centre (RSCE) in the aforementioned capacity should Apply

Online at the web link below.

Deadline: 7^th September, 2015

Duty Station: Entebbe,

Uganda