NGO Jobs - Human Resources Officer at Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI)
Organization: Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) UgandaReports to: The Human Resources ManagerThe MRC/UVRI Uganda Virus Research Unit on AIDS was established following a request in 1988 from the Uganda Government to the British Government for collaboration on the research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related research. The Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI) Uganda Research Unit on AIDS based at the Uganda Virus Research Institute, Entebbe is a bilateral multi-disciplinary research organisation funded by the Medical Research Council (UK), DFID (UK) and other donor organisations.Job Summary: The Human Resources Officer will support the HR Manager in providing efficient and effective day today human resources support to the Unit Management and staff to ensure that MRC/UVRI HR policies are followed staff queries are addressed, ensure good communication between Head office and all Field Stations to foster close working relations.Key Duties and Responsibilities:Makes certain that an effective and efficient staff selection processes (in alignment with Unit policies and procedures). Makes sure the process is transparent and all recruitment is approved.Ensures all required documentation for staff personnel file is in place and all required fields are entered on the ERP.Prepares and sends an updated recruitment status report for all open vacancies every month to the Human resources manager for review and discussion of progress.Prepares for all new staff (office/desk space and e mail/ ERP access forms have been passed to line Manager to complete) and ensures they are oriented and inducted as per the orientation guidelines.Ensures supervisors make leave plans for all their respective supervisees, all leave is approved entered on ERP and quarterly reports shared with supervisors.Routinely tracks probationary evaluations, receives all filled performance appraisals and compiles training needs for respective sections, and works with the Training Coordinator for any approved trainings.Work closely with the Senior Administrative Assistant ensures all staff personnel files are up to date and that details agree with those held on the ERP and all the relevant documents are in place, easily accessible and safely kept.Performs annual Personnel file audit to ensure all relevant documentation is still in place and all changes have been filed.Tracks all staff contracts and notifies HR Manager on end dates and ensures the signed ones are returned in a timely manner.Ensures all staff wellbeing initiatives are functional and advises on improvement.Processes day-to-day documentation of health and safety related issues and notifies relevant personnel.Keeps a track of all refunds for professional registration, and notifies supervisor on any concerns.Works with the Payroll Officer to ensure all approved changes are incorporated in a timely manner.Takes minutes in all staff meetings across the Unit including station meetings to capture any HR queries for Support.Assists the HR Manager to maintain healthy communication between Head office and the field stations, keeps record of all communications sent out, but also updates HR Bulletin.Handles all security related issues arising between MRC and the security companies, reviews their contracts, confirms their monthly payments, arranges meetings to resolve queries, and investigates any occurrences.Qualifications, Skills and Experience:The HR Officer for the MRC/UVRI should possess a good Bachelor’s degree in Human Resources Management or Industrial/ Organizational psychology. Possession of a post graduate diploma in the same field will be an added advantage.Three or more years’ experience in a busy human resources support role in a local or international Organisation.Prior experience of working within a multi-cultural and international organisation is an added advantage.All candidates should send their applications including copies of academic qualifications, curriculum vitae and names plus telephone contact details of three (3) referees should either be addressed to: The Human Resources Manager MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O Box 49 Entebbe, Uganda or send by email: recruitment@mrcuganda.orgNB: Only short listed candidates will be contacted for interviewsDeadline: 21st March, 2014 by 5pm
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