Director, Admissions and Student Records vacancy at UCU,Jobs in Uganda,
a) Recruitment and Admissions· Set prospective student communication plan from the point of initial contact through admission.· Direct and implement a strategic marketing plan, jointly, with the Public relations office and Deans of Faculty.· Represent UCU at recruitment and other marketing events.· Develop strategies for involving alumni and current students in the recruitment process.· Manage and execute a recruitment portfolio (including preparation, travel, fairs, one to one events, talking to school administrators where prospective students come, Info sessions, follow-up, open days etc.)· Ensure proper channels of response to applicants’ queries and/or prospective students.· Ensure that the National Council for Higher Education standards in the admission criteria are adhered to.· Determine policies and procedures for student admissions working within the University guidelines.· Establish and plan pre-screening and testing procedures in consultation with the Deans of Faculty and school of graduate studies to ensure a neat interview process.· Managing all assessment activities, including reading of applications, management of shortlist and admission analysis.· Assists in the development and interpretation of admissions, choice enrolment and student record policies and procedures to ensure effectiveness.iii. Benchmarking, Research and Assessment· Track and analyze effectiveness of marketing initiatives and activities.· Benchmark UCU recruiting activities with other universities in and out of Uganda.· Complete a thorough analysis of all admission activities with an eye towards implementing better effective and efficient activities.· Formulate strategies that identify additional ways to reach target group and engage in Research so as to better the recruitment and admission processiv. Publications and Marketing Communication· Oversee development of all marketing materials and student recruitment publications in consultation with the Deans and the Public Relations office.· Manage subcontracted agencies and vendors as necessary (e.g. printing, documentaries and website )· Provide input for all centrally planned marketing materials (e.g. brochures, applications, web site).· Develop and provide admission and registration information through presentations and publications.v. Budget and Staff Management· Develop, manage and adhere to the admissions department budget and, in the process, produce accurate forecasting of needs.· Provide input into tuition setting and provide data to the university on income estimates.· Supervise employees.· Supervise, manage, evaluate, participate in the selection of regular and temporary Admissions and Registration personnel· Ensure and monitor high-service levels and provides corrective action whenever required.b) Data Management and Student Records Implement the development of processes using technology that supports and enhances established goals, reporting needs and database management. Direct and supervise staff to establish systems that ensure data integrity. Prepares reports, analyzes data and investigates options regarding student admissions. Presents data to the Admissions Board to assist in admissions· Develop, execute, and assess office policies, procedures and data processing systems of the registration Office.· Draws out schedules for induction and orientation of students.· Ensure the smooth coordination of registration processes for new and continuing students.· Present the university with studies, reports, and analyses of admissions and registration records as requested.· Oversees the processing and issuing of student identity cards· Attend conventions, meetings, and conferences as necessary to maintain knowledge of existing and new admissions and recruiting policies, practices, and procedures.d) Campus/University Service Serve on a various campus and system committee’s e.g Quality Assurance Committee, Senate (minute recorder), Academic Management Committee, Admissions Committee and different task forces as assigned. Contribute to faculty and university –wide committees as requested, and actively follow and promote UCU mission, Values and policies. Perform any other official duties as may be assigned by the Supervisor.This is a senior position in any institution of higher learning and must be held by a person who has the following;· Master’s Masters Degree in Education and any Management related degree from a recognized Institute of Higher Education· A good Bachelor’s degree in a related field from a recognised Institute of Higher Education· At least five (5) years of successful University – Level experience in admissions, records, and registration management. · Must have taught at University level for at least three (3)· A Doctorate is highly desirable but an identified and approved plan for doctoral work within two years is acceptable. · Strong collaborative, interpersonal, written, and oral communication skills.· Analytical, multi-tasking, organizational and time management skills· Ability to display tact and diplomacy when assisting customers· Excellent organizational skills, detail oriented, and the ability to work independently.· Ability to work under pressure and manage multiple concurrent and conflicting priorities and deadlines.· Experience in the use of analytics as a part of a comprehensive admissions strategic plan and accountability.· An understanding of higher education academic context is a plus· Should be a committed Mature Christian who subscribes to the instrument of identity of Uganda Christian University. Send two (2) copies of application letter together with and updated Curriculum Vitae, copies of academic certificates, transcripts, names and contacts of (3) three referees Two (2) copies of academic and professional certificates and transcripts Applications must be addressed to:The Director Human Resource & AdministrationDeadline: 5.00p.m. Friday, 14th March 2014Only shortlisted applicants will be contactedRead more information about this job posting visit the link below:http://www.ucu.ac.ug/ucunew/index.php/careers/accordions-toggles/posting/41/director-admissions-and-student-records
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