2 Office Secretary Vacancies in The Ministry of Works and Transport

Organisation: The Ministry of Works and Transport

Duty Station:   Jinja and Mbarara, UgandaThe Ministry of Works and Transport operates three Regional Mechanical workshops, namely: Bugembe Workshop located in Jinja District, Mbarara Workshop located in Mbarara District and Gulu Workshop located in Gulu District. The Regional Mechanical workshops are mandated to perform the following functions:-Conduct major repair of District and Urban Roads equipment including motor graders, bulldozers, wheel loaders chain loaders, vibratory rollers, hydraulic excavators, bitumen boilers and sprayers, trucks etc.Conduct major repair of their (Workshops) core equipment and vehicleRender technical support and build human resource capacity of the Districts and Urban Local Governments.Provide services of specialized equipment to the local Governments such as crane trucks, low loaders, mobile workshops etc.

Key Duties and Responsibilities:  The Office Secretary will be drafting letters of routine natureVisiting websites and offloading information and sending and receiving e-mailsReceiving incoming mails and ensuring the timely and correct distribution and dispatch of outgoing mailEnsuring timely work and information flow to and from the officeTaking dictations, transcribing and presenting accurate and error free work for the Workshop ManagerAttending to callers either in person or on telephoneOrganizing meetings, taking minutes and conveying decision of such meetings to the relevant action officers/officesEnsuring that relevant documents for meetings and speeches are produced on time and properly organizedProvide office managerial services such as:- Ensuring cleanliness and orderliness of the office Ensuring that all systems, installations and office equipment function properly at all times and that the Workshop Manager is promptly informed of the faults Managing records in accordance with established security and record management procedures Requisitioning and managing office stationery, office supplies and equipmentOversee the secretarial and support personnel deployed in the office including cleanersPerform any other duties as may be assigned from time to timeQualifications, Skills and Experience:  The ideal candidates for the aforementioned administration jobs should hold a Diploma in Secretarial StudiesComputer literacy skills in Microsoft Word, Access and Excel, PowerPoint etcAt least three years’ working  experience as a SecretaryAll suitably qualified candidates should send their duly filed applications, download here, to the Principal Human Resource Officer, Ministry of Works and Transport,  Plot 57/59 Jinja Road Kampala. UgandaDeadline: 28th March 2014 by 5pm.