Finance and Administration Officer. – Community Efforts for Child Empowerment (CECE) | - 2015

Funding Source: ChildFund International

Reports to: Federation Manager

The Finance and Administration Officer will provide sound financial management, accounting and administrative services for CECE Programs and operations to ensure proper monitoring, effective control and utilization of project resources in compliance with Specified CECE policies, procedures and applicable regulations.

Key Duties and Responsibilities:

Prepare annual operational budgets and support program team in program & grants budget preparations.
Prepare periodic budget performance management reports to advise management and donors on the budget performance.
Execute the approved budget mandates through regular and appropriate reviews with applicable cost principals.
Prepare monthly, quarterly and annual financial reports in compliance with CECE financial manual, procedures, donor guidelines and applicable regulations.
Update and maintain proper documentation, safe custody and catalogued filing system for all CECE financial documents in accordance to required standards
Carry out a monthly reconciliation and edging analysis for staff advances, receivables and payables to achieve acceptable level.
Ensure optimal operational and capital cash management for programmatic and operational activities through monthly, quarterly & annual financial projections, monitoring resource inflow, outflow and bank & cash balance reconciliations.
Steer the procurement committee during procurement planning, implementation, monitoring & reporting for effective and efficient use of organization resources.
Prepare annual procurement plans and keep a valid data bank for the pre-qualified Service providers/vendors.
Oversee and manage the staff in Finance and Administration including the development of clear targets and goals for the team.
Regularly ensure that the implementation of performance management processes and set targets for all staff and effective staff appraisals are conducted within the organization
Prepare the monthly payroll.

Audits and Compliance Management:

Lead internal and external audit preparation exercise for CECE and enforce the implementation process of the resolutions of audit corrective actions.
Share knowledge of key donor regulations/guidelines with the staff regularly.
Ensure compliance with mandates and terms of all LOA’s, corporate agreement’s with different donors/funders.

Qualifications, Skills and Experience:

The Finance and Administration Officer should hold a Bachelor’s Degree in Accounting or its equivalent.
A minimum of three years’ experience in a similar position (in Child focused NGO or international NGO with multi donor programing will be an added advantage)
Partial or full professional qualification i.e. CPA or ACCA
Ugandan Tax law qualification is an added advantage
Past experience with international donor environments.
Working knowledge of financial management, administration and information technology.
Possess strong accuracy, attention to detail and ability to follow-through.
Computer literacy and knowledge of relevant accounting software systems
Highly organized with ability to meet deadlines, troubleshooting and problem solving.
Possess the ability to maintain confidentiality, exercise discretion and sound judgment.
Strong team player with proven communication and collaborative skills.