Organization: Abt Associates
Project Name:
Uganda IRS Project Phase II
Funding Source: USAID and DFID
Duty Station: Kampala, Uganda
Abt Associates is an
international development organization composed of dedicated professionals who
provide technical assistance, research, analysis, and practical training
services in more than 128 countries.
About USAID-DfID Project:
The USAID and DFID funded
Uganda IRS Phase II Project’s objective is to conduct a comprehensive spraying
program, and establish the foundation for sustainable, effective, high-quality
indoor residual spraying (IRS) activities in Uganda.
Job Summary: The Administration Manager will support the
be responsible for ensuring that the project maintains the highest
administrative, financial, and operational standards for compliance and audits
as per USAID and Abt Associates guidelines, either directly or through project
staff and monitor project budgets, financial reports and projection of funding
needs, in close coordination with the COP/DCOP and the Contract Administrator
at Abt/Bethesda.
Key Duties and Responsibilities:
- Ensure
the effective maintenance of all financial systems and procedures that
meet client requirements, organizational requirements, and generally
accepted accounting practices. - Work
closely with Abt Associates’ International Accounting Department on all
financial procedures and address any issues that may arise. - Routinely
review monthly expenditures and invoices and prepare monthly financial
reports (ROV) for submission to Abt headquarters. - Prepare
the monthly payroll; ensure the timely submission of monthly tax invoices
(for tax exemption stamping) and annual VAT claims to USAID. - Prepare
quarterly, and annual financial accrual reports for submission to the
client. - Ensure
timely review and approval of invoices, prior to submission to client. - Ensure
that government taxes and other statutory obligations are completed on
time. - Manage
the project budget efficiently, Track ongoing project needs, provide
monthly reports on expenditure, and regular guidance on the project budget
to ensure proper implementation of all project activities. - Regularly
review and validate financial reports submitted by the project’s
subcontractors. Ensure all
advances are followed up and expenditure reports are submitted in time. - Conduct
regular cash reconciliation and ensure proper custody of Petty cash and
proper documentation of Petty cash expenses before float re-imbursement. - Routinely
review and validate vendors/suppliers’ invoices, field expense travel reports
and supporting documents for accuracy, completeness and reasonableness,
before any payments are made. - Coach
and supervise all financial department staff and build their capacity to
perform their duties effectively.
Qualifications, Skills and
Experience:
- The
ideal candidate should hold a Master’s degree in Business Administration,
Finance, Accounting, or other relevant field. - A
minimum of fifteen years of relevant professional experience in financial
management of large international projects including experience managing
USAID projects. - Detailed
knowledge and understanding of compliance
of USG Cost Accounting Standards, FARs and AIDARs and the ability to
manage large budgets. - Past
USAID experience and knowledge is highly desirable. - Excellent
writing, computer, and organizational skills. - Ability
to work effectively in teams, as a team member and as a team leader. - Excellent
interpersonal communication skills, advanced skills in English. - Ability
to take initiative, make
appropriate decisions and build effective professional relationships. - Ability
to travel to program locations within Uganda, as required.
All suitably qualified and
interested candidates who wish to join Abt Associates’ USAID Project should
Apply Online by visiting their e-recruitment portal below.
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