United Republic of Tanzania: Emergency Coordinator | - 2015

Emergency Coordinator

Reports to: Regional Representative for Africa

Division: CWS Africa Relief, Development and Protection (RDP)

Location: Dar-es Salaam, Tanzania with frequent travel to refugee impacted areas of Tanzania

Grade: Grade 8 (International) or 13 (National)

Status: Exempt

Introduction

The mission statement of Church World Service is to work with partners to eradicate hunger and poverty and to promote peace and justice around the world. CWS Africa provides services to sub-Saharan Africa to fulfill its mission. Church World Service (CWS) Africa is urgently recruiting for an Emergency Coordinator. CWS Africa is filling this position for an initial one (1) year.

Benefits
CWS Africa offers a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage; retirement contribution, 22 vacation days a year, sick days, compassionate leave, and an Employee Assistance Program (EAP).

EEOC
CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, or veteran status in employment or the provision of services.

Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

To Apply:
Please click the link below to apply directly online for this position.

http://rscafrica.applicantstack.com/x/detail/a2d9enffeaoq

Please note that CWS does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the online applicant tracking system.

Primary Purpose

The Emergency Coordinator has overall responsibility for the management, monitoring and reporting of the ACT Alliance Burundi Refugee emergency response in Tanzania. The Emergency Coordinator is the focal point between the CWS implementing partner, TCRS, Government and UN officials, the Tanzania ACT Forum and the Global ACT Alliance in Geneva (the funding agent).

Supervises

This position supervises an emergency project Accountant. The Emergency Coordinator reports directly to the CWS Africa Regional Representative.

Supervision

This position reports directly to the Regional Representative for Africa.

Essential Duties

1. Manages the overall emergency program including oversight, monitoring, and reporting on CWS and implementing partner, TCRS, activities.


2. Acts as focal point between the implementing partner, TCRS, and CWS Africa and CWS HQ, Tanzania ACT Forum and the Global ACT Alliance in Geneva.


3. Ensures that all program and financial monitoring and reporting systems are in place and approved by the CWS Africa regional office.


4. Prepares ACT Global Alliance Appeal draft reports on both the program and financial components of the project as well as important beneficiary and partner narratives reflecting the impact of the emergency project. Draft reports will be submitted to the Regional Representative for CWS Africa.


5. Carry’s out bi-weekly monitoring and support visits to the TCRS field office in Kasulu and Nyarugusu Camp.


6. Organizes and facilitates weekly coordination meetings between CWS, TCRS, NCA and any other TZ Act Alliance members participating in the emergency response.


7. Attends key coordination meetings with MHA/UNHCR as well as key cluster meetings linked to the TZ Appeal operational sectors and keep MHA and UNHCR informed of the Act Alliance emergency response.


8. Develops emergency response concept notes for presentation to public donor representatives for possible expansion of the emergency response.


9. Liaises with the CWS Project Coordinator (Urban Refugee program in Dar es Salaam) on all administrative and logistical needs to ensure coordination and efficient use of resources.


10. Familiarizes and use as a guide, the ACT Alliance Policies and procedures regarding emergency response.


11. Produces weekly sitreps for the first month and thereafter, bi-weekly sitreps, submitted to the CWS Regional Representative. As the project continues the frequency of sitrep submission may be adjusted.


12. Communicates and coordinates with the Tanzania ACT Forum related to the Burundi refugee emergency response.


13. Works closely with the CWS Africa Regional Representative on all media, advocacy and branding opportunities and activities.


14. Establishes clear strategy and direction for the Burundi refugee Emergency Relief programming in collaboration with TCRS Country Director.


15. Supports the Regional Representative in exploring funding opportunities based on Emerging issues in the current ACT appeal.


16. Acts as the official CWS representative to stakeholders for all matters concerning the Burundi refugee Emergency Relief in Tanzania.


17. Coordinates with the CWS Africa Security Coordinator to ensure effective and appropriate security protocols are in place and adhered to.


18. Supports learning and review/evaluation processes though the monitoring of the impact of the work of the overall program and using this information to support decision-making and promote learning within the CWS and ACT Alliance future response.


19. Performs all other tasks and responsibilities assigned for the benefit of CWS emergency operations in the region.

Education:

Bachelor’s degree in a related field (e.g., International Relations, Refugee Response, Human Rights, International Emergency Planning, or other relevant fields) is required.

Master’s Degree is preferred.

Experience:

Minimum 3 years’ experience in the humanitarian relief or development field; program experience in direct emergency relief desired.
Previous experience working with partners and a strong commitment to partnership and capacity building desired.
Experience with program and finance monitoring, including field activities.

Knowledge/Skills:

Excellent representational skills with Government and donor representatives
Knowledge and experience working within the UN Cluster System
Excellent coordination, writing, oral communication, and analytical skills
Fluency in written and spoken English required; spoken Swahili a plus
Previous experience in refugee assistance and protection in Africa desired

Abilities:

The Emergency Coordinator must have the ability to:

work in Kenya travel as needed and required to meet program needs etc. with valid, current travel documents;
communicate effectively both verbally and in writing;
follow instructions with a positive and receptive attitude;
deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
conduct oneself in a professional and courteous manner to represent the best interests of RDP and CWS;
maintain a high performance standard with attention to detail;
carry out all of the duties of the position efficiently and effectively with minimal supervision;
work independently and contribute to overall operations of RDP;
take initiative in the development and completion of projects within the specified timeframe;
maintain strict confidentiality with RDP administrative and operational information;
manage a large and diverse workload under pressure with competing priorities;
work well as a team in a multi-cultural environment while maintaining a high level of motivation;
respect other spiritual traditions, both inside and outside of Christianity;
find the common purpose and values to enable effective collaboration, including the ability and willingness to engage with church member organizations that have different agendas, theological interpretations of social issues and approaches to serving others;
effectively manage RDP’s resources.

Working Conditions

Physical:This position requires bending, squatting, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.

Environmental:Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

Special Requirements

A Certificate of Good Conduct is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must be legally eligible to work in Kenya. Must have proof of Yellow Fever vaccination before traveling for CWS Africa. Employee will be entrusted with the receipt, custody and payment of money.

Licensing/Certification

None required.

Competencies

Communication

Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

Relationships

Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge

Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

Teamwork

Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving

Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Operational Leadership

Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.

Building and Leading Effective Teams

Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors include managing diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.

Strategic Leadership

Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen.