Organization: International Organization for Migration
(IOM)
Duty Station: Kampala, Uganda
Reports to: Human Resources Assistant
Vacancy Announcement Number: SVN 01/06/015
The International
Organization for Migration (IOM), established in 1951, is the leading
international intergovernmental organization dealing with migration. IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on
migration issues, to assist in the search for practical solutions to migration
problems and to provide humanitarian assistance to migrants in need, including
refugees and internally displaced people. Since 1988, IOM Uganda mission
performs all of its interventions with the specific mandate to work globally
with migration related issues. We are committed to the principle that humane
and orderly migration benefits migrants and society. IOM Uganda works with the
government of Uganda, NGOs and UN agencies and receives support from donor
governments and UN funds.
Job Summary: The International Organization for
Migration IOM Human Resources Clerk will
render support in the administration of the day to day operation of the human
resources functions and duties.
Key Duties and
Responsibilities:
- Support
in coordinating the recruitment process for national staff, particularly;
collecting all the CV’s related to the advertised position, contacting all
shortlisted applicants for interviews, coordinating with the interview
panel on all related interview information, ensure all related materials
required for the interview is scheduled on time, administering practical
skills test when required and sending regret letters to all unsuccessful candidates. - In
charge of maintaining and updating the personnel files for National staff
and International Staff to ensure it includes: PHF, CV, copy of
Passport/ID, Medical and Security Clearances, TOR, Contracts, Personnel
Actions, Attendance Records, In-Out Time sheets, Overtime, Recruitment
History and any other personnel related documents. - Manage
all requirements of new staff to include: obtaining security certificate,
security clearance, works stations, email address, IDs, etc. - Support
in preparing contracts and Personnel Action (PA) for national staff in
case of contract extensions, changes in, salaries and working conditions. - In
charge of preparing the calculation and payment requests of consultancy
payments. - Arrange
training venues, schedules and other logistical requirements, update
training monitor as and when applicable - Supporting
in coordinating the following requirements for international staff:
securing copies of contracts and PA from MHRO or Staffing Unit,
information on flight itineraries, hotel bookings, ID’s security
clearances, Entry Permits, TINs, Driving permit, DSA, TA, entitlements and
separation formalities with other units/departments both internally and
externally. - Assist
in maintaining files of IOM General Instructions, General Bulletins as
well as for Instructions of Memoranda issued locally related to Human
Resources. - In
charge of preparing all Medical
Service Plan (MSP) cards for all staff under the MSP cover and maintain an
updated report/record of all staff covered under the MSP. - Maintain
and update the HR file with all updated General Instructions, General
Bulletins and any other HR related information updates - Follow
specific instructions in relation to sensitive and confidential correspondence
and other documents. - Perform
any other related tasks as may be assigned by the IOM Human Resources
Assistant.
Qualifications, Skills and
Experience:
- The
applicants for the International Organization for Migration IOM Human Resources Clerk should have completed
a high School Diploma. - A
minimum of three years of resettlement/movement or airline experience. - Possess
the ability to maintain confidentiality.. - Ability
to work efficiently under pressure. - Willingness
to accept flexible work schedule. - Required
IOM functional competencies: effective communicator, successful
negotiator, creative and analytical thinker, active learner, team player,
and cross cultural facilitator. - Computer
literacy skills i.e. Proficient in Microsoft Office.
Languages: Proficiency in both spoken and written English
is mandatory. Fluency in Swahili and French is an added advantage.
- Effectively
applies knowledge of relevant Human Resources theories and practices, and
recognizes their application within existing IOM processes - Delivers
Human Resources solutions customized to the needs of IOM
Behavioural Competencies:
- Accepts
and gives constructive criticism - Follows
all relevant procedures, processes, and policies - Meets
deadline, cost, and quality requirements for outputs - Monitors
own work to correct errors - Takes
responsibility for meeting commitments and for any shortcomings
- Identifies
the immediate and peripheral clients of own work - Establishes
and maintains effective working relationships with clients - Identifies
and monitors changes in the needs of clients, including donors,
governments, and project beneficiaries
- Contributes
to colleagues’ learning - Demonstrates
interest in improving relevant skills - Demonstrates
interest in acquiring skills relevant to other functional areas - Keeps
abreast of developments in own professional area
- Actively
shares relevant information - Clearly
communicates, and listens to feedback on, changing priorities and procedures - Writes
clearly and effectively, adjusting wording to the intended audience - Listens
effectively and communicates clearly, adapting delivery to the audience
5. Creativity and Initiative: Proactively develops new ways to resolve problems
6. Leadership and Negotiation:
- Convinces
others to share resources - Presents
goals as shared interests
7. Performance Management
- Provides
constructive feedback to colleagues - Provides
fair, accurate, timely, and constructive staff evaluations
8. Planning and Organizing
- Sets
clear and achievable goals consistent with agreed priorities for self and
others - Identifies
priority activities and assignments for self and others - Organizes
and documents work to allow for planned and unplanned handovers - Identifies
risks and makes contingency plans
- Masters
subject matter related to responsibilities - Identifies
issues, opportunities, and risks central to responsibilities - Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation - Persistent,
calm, and polite in the face of challenges and stress - Treats
all colleagues with respect and dignity - Works
effectively with people from different cultures by adapting to relevant
cultural contexts - Knowledgeable
about and promotes IOM core mandate and migration solutions
- Actively
contributes to an effective, collegial, and agreeable team environment - Contributes
to, and follows team objectives - Gives
credit where credit is due - Seeks
input and feedback from others - Delegates
tasks and responsibilities as appropriate - Actively
supports and implements final group decisions - Takes
joint responsibility for team’s work
11. Technological Awareness
- Learns
about developments in available technology - Proactively
identifies and advocates for cost-efficient technology solutions - Understands
applicability and limitation of technology and seeks to apply it to
appropriate work
All those interested in
working with the International Organisation for Migration (IOM) should send their
resumes, evidence of previous works and three professional references
electronically via E-mail to: hruganda@iom.int.
Please clearly include the POSITION TITLE in the subject line of the email.
0 comments:
Post a Comment