USAID-DFID IRS Project Vacancies - Administration / Finance Manager at Abt Associates ~ Ugandan Jobline Jobs

Organization: Abt Associates

Project Name:  Uganda IRS Project Phase II

Funding Source: USAID and DFID

Duty Station: Kampala,

Uganda

Abt Associates

is an international development organization composed of dedicated

professionals who provide technical assistance, research, analysis, and

practical training services in more than 128 countries.

About USAID-DfID Project:

The USAID and

DFID funded Uganda IRS Phase II Project’s objective is to conduct a

comprehensive spraying program, and establish the foundation for sustainable,

effective, high-quality indoor residual spraying (IRS) activities in Uganda.

Job Summary: The

Administration Manager will support the be responsible for ensuring that the

project maintains the highest administrative, financial, and operational

standards for compliance and audits as per USAID and Abt Associates guidelines,

either directly or through project staff and monitor project budgets, financial

reports and projection of funding needs, in close coordination with the

COP/DCOP and the Contract Administrator at Abt/Bethesda.

Key Duties and Responsibilities: 

·        
The incumbent will ensure effective maintenance of

all financial systems and procedures that meet client requirements,

organizational requirements, and generally accepted accounting practices.

·        
Work closely with Abt Associates’ International

Accounting Department on all financial procedures and address any issues that

may arise.

·        
Keenly review monthly expenditures and invoices and

prepare monthly financial reports (ROV) for submission to Abt headquarters

·        
Prepare the monthly payroll; ensure the timely

submission of monthly tax invoices (for tax exemption stamping) and annual VAT

claims to USAID.

·        
Prepare and submit the quarterly, and annual

financial accrual reports for submission to the client. Ensure timely review

and approval of invoices, prior to submission to client.

·        
Ensure that government taxes and other statutory

obligations are completed on time.

·        
The incumbent will manage the project budget

efficiently, track ongoing project needs, provide monthly reports on

expenditure, and regular guidance on the project budget to ensure proper

implementation of all project activities.

·        
Keenly review and validate financial reports

submitted by the project’s subcontractors. Ensure all advances are followed up

and expenditure reports are submitted in time. Carry out regular cash

reconciliation and ensure proper custody of Petty cash and proper documentation

of Petty cash expenses before float re-imbursement.

·        
Review and validate vendors/suppliers’ invoices,

field expense travel reports and supporting documents for accuracy,

completeness and reasonableness, before any payments are made.

·        
Mentor and supervise all financial department staff

and build their capacity to perform their duties effectively.     

Qualifications, Skills and

Experience: 

·        
The ideal candidate should hold a Master’s degree in

Business Administration, Finance, Accounting, or other relevant field (desired)

OR the equivalent combination of education and experience.

·        
A minimum of eight years’ professional experience in

financial management of large international projects including experience

managing USAID projects.

·        
Familiarity with compliance of USG Cost Accounting

Standards, FARs and AIDARs and the ability to manage large budgets.

·        
Prior USAID experience and knowledge is highly

desirable.

·        
Excellent writing, computer, and organizational

skills.

·        
Ability to work effectively in teams, as a team

member and as a team leader.

·        
Excellent interpersonal communication skills,

advanced skills in English.

·        
Ability to take initiative, make appropriate

decisions and build effective professional relationships.

·        
Ability to travel to program locations within

Uganda, as required.

All suitably

qualified and interested candidates who wish to join Abt Associates’ USAID

Project should Apply Online by visiting their e-recruitment portal below.