Organization: Catholic
Relief Services (CRS)
Funding Source: U.S. Agency
for International Development (USAID)
Project Name: Sustainable
Outcomes for Children and Youth in Central and Western Uganda
Duty Station: Kampala,
Uganda
Reports to: Senior Grants
and Compliance Specialist
Catholic Relief Services (CRS) is an International non-profit organization
whose commitment is to assist the poor and vulnerable overseas set out by the
Bishops of the United States. Our Catholic identity is at the heart of our
mission and operations. We welcome as a part of our staff and as partners
people of all faiths and secular traditions who share our values and our
commitment to serving those in need.
CRS will be implementing a “Sustainable Outcomes for Children and
Youth in Central and Western Uganda” project over the next five years. The
Project will improve the health, nutrition, education and psychosocial
wellbeing of vulnerable populations, as well as reduce abuse, exploitation and
neglect to a minimum of 625,000 children and 101,500 households in 17 districts
in central and western Uganda. The consortium partners include Action for
Community Development (ACODEV), African Network for Prevention and Protection
against Child Abuse and Neglect (ANPPCAN), TPO Uganda, and Futures Group. There
will be three project offices: Kampala, Kasese, and Mbarara. Approximately, 30
staff will support this project of $38.5 million through USAID funding.
Job Summary: The Catholic Relief Services Grants and
Compliance Specialist will be carrying out financial management and accounting
in a professional, efficient, effective, and compliant manner to maintain and
strengthen the effectiveness of the award management life cycle and continue to
earn the confidence of donors. The incumbent will maintain the grant’s files as
required by the donors, responsible for the grant-tracking data base, conducts
monitoring meetings, provides training, oversight and support for the
preparation of reports and documentation required under various grants,
conducts spot checks to ensure that Grants are being tracked correctly; develops
materials to facilitate Grants compliance; reviews fiscal and performance
activities to ensure compliance with statutory, grant and contract
requirements.
Key Duties and
Responsibilities:
1. Receive and review project monthly reports against the organization
checklist requirements:
- Regularly check for accuracy, completeness
and coding of transactions before entering them in the system - Review bank reconciliation statements for
the projects s/he oversees and files them systematically for audit purposes,
- Provide timely feedback to the concerned
parties after the review of the accounts received, and advise management
on compliance issues, - Regularly review and post all field data
for the projects managed under your docket and advice on compliance issues
and donor requirements. - Prepare and submit donor reports on time
and correctly in conformity with the Donor reporting requirements. - Ensure all donor reports are timely
prepared in their formats and submitted to the Finance and Operations
Director prior to sending to donors and other stakeholders. - Keenly track all donor financial reports
on their dates for submission and requirements and regularly remind the
concerned staff about their obligations in reporting, - Review and analyse expenditures against
project budgets.
2. Build staff capacity in Financial and Grant Management:
- Develop relevant training materials and
resources. - Coach, train and provide technical support
to partner organizations, - Technically support partnership
identification and identify training needs of partner organizations: - Actively monitor partner
funds disbursements expenditure against approved budgets and transfers
received - Develop and maintain a
financial database for all partners supported by the project. - The incumbent will be supporting both
Projects and Head Office teams during budget. - Support in the preparation of
country program budgets for head office and field in the formats provided
and observing budget limits per budget heads. - Monitor expenditure against
the budget. - Prepare monthly and quarterly
reports to monitor expenditure against ; and disseminate this information
to management and –project - Interpret Donor financial
guidelines to project teams and partner - Receive; check the accuracy
and completeness of project team budgets. - Follow up on audit queries and the
implementation of audit recommendations - Periodically follow up with
project teams on implementation of audit recommendations, - Carry out site visits to
monitor audit implementations, - Train and share experiences
with project and partner teams in areas of weaknesses identified, - Actively support the Finance
Manager in coordination of audits and follow up on their recommendations. - Support the M&E Department in
monitoring projects. - Ability to interpret the
different Log frames (framework) - Ability to harmonize the
individual projects M&E frameworks into the country program.
Qualifications, Skills and
Experience:
- All suitably qualified and interested
candidates who so wish to join the CRS USAID Project should hold a Bachelor’s
Degree in Accountancy or Audit qualification; Proven equivalent experience
(e.g. from contract compliance management, preferred. - At least four years’ experience in
accounting, finance, grants management or other directly relevant
experience working with a large NGO, especially USG. - Past experience in formulating and
implementing financial policies and procedures that strengthen grantees’
internal controls. - Providing quality assurance of financial
management contract compliance. - Significant experience of managing
financial compliance requirements for contracts - Sound coordination skills and a
demonstrated ability to multi-task. - Strong personnel management,
administrative and financial skills. - Possess the ability to analyze, interpret
and communicate clear recommendations in English verbally and in writing
to decision makers (financial and non-financial). - Extremely flexible, and have the ability
to work under pressure to meet tight deadlines, operate within budgets and
to solve problems. - Must be a self-starter, highly organized,
and able to work well with colleagues at all levels in the organization. - Ability to maintain performance
expectations and strong working relationships in diverse cultural
contexts, psychologically & physically extreme stressful environments - Experience with and enthusiasm for on the
job training. - Working knowledge of Microsoft Office
software (Word, Excel, Outlook, and Internet) is required. - Desire to work independently and
effectively in a team oriented environment. - All CRS staff should possess the following
values: Serves with Integrity, Models Stewardship, Cultivates Constructive
Relationships and Promotes Learning - Ability to travel within rural Uganda.
All applicants who so wish to join the USAID project should send a
cover letter, updated CV and three work references (names and contact
information only) to ReliefUgJobs@gmail.com
NB: Only selected
candidates that meet the requirements will be contacted.
Deadline: Wednesday, 6th
May, 2015.
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