United Nations RSCE Career Jobs - Travel Officer ~ Ugandan Jobline Jobs

• Manages the daily functions of the Unit
  
  and co-ordinates all travel related matters within the field mission; supervises
  
  a team of junior Travel Assistants.


• Manages the administration all official
  
  field mission travel, official shipments and incoming and outgoing
  
  shipments of personal effects, including the processing of requests for
  
  border clearance and die coordination of insurance coverage for all
  
  official and personal effects shipments.


• Oversees and regularly reviews the work of
  
  junior Travel Assistants for accuracy and correct application of the
  
  relevant rules and regulations.


• Regularly reviews travel claims and
  
  supporting documentation for completeness, accuracy, validity, and
  
  conformity with United Nations rules prior to forwarding them to the
  
  Finance Section.


• Actively coordinates with the Finance
  
  Section, regarding reimbursement of travel, which took place after the
  
  financial period was completed. Associates claims with travel
  
  authorizations or other obligation documents. Prepares amendments to
  
  existing obligation documents as and when required Ensures validity of
  
  budget allotment and object expenditure codes assigned.


• Keenly reviews the automated information
  
  management system and ensures that no claim is duplicated and that
  
  arrangements are made to collect charges for any deviation from the
  
  authorized itinerary and shipment allowance in excess of entitlements.
  
  Establishes reimbursable amount for each item and prepares a memorandum to
  
  the Finance Section requesting payment for the costs of transportation and
  
  excess baggage.


• Manages and maintains accurate banking
  
  information in the database in consultation with the Finance Section. Send
  
  timely reports; analyzes and prepares evaluation of current claims
  
  procedures and policies.


• Actively coordinates with appropriate
  
  office for clarification or additional information and meet with officials
  
  from substantive offices or from troop contributing countries in order to
  
  discuss the details of particular claims, and to explain the nature of
  
  problems, delays and backlogs.


• Coordinates with various Consulates and
  
  die host government Ministries of Foreign Affairs regarding the provision
  
  of transit visas and resident visas respectively Verifies that services
  
  provided by the airline authorities and shipping agents are rendered
  
  satisfactorily and in accordance with the contract before processing
  
  invoices for payment Ensures that the established Invitation to Bid (ITB)
  
  system is complied with and that the airline tickets are purchased at the
  
  most competitive market prices.


• Offers technical support for protocol
  
  functions at points of entry fort the arrival/departure of VIPs and
  
  dignitaries.


• Manages a petty Cash fund for incidental
  
  costs such as emergency visa issuance.


• Compiles data and information and prepares
  
  travel related reports on a regular basis.


• Actively coordinates all official travel
  
  initiated via the United Nations aircraft Liaises and coordinates with
  
  substantive offices to identify proper obligation documents. Performs
  
  other duties as required.

• The ideal candidate for the aforementioned
  
  UN Career Travel Officer Opportunity should hold an advanced University
  
  Degree, preferably in the field of business administration, travel,
  
  transport and related field. For holders of a Master’s Degree, at least
  
  two years of progressively responsible professional experience working
  
  with complex travel operations. For holders of a Bachelor’s Degree, at
  
  least four years of progressively responsible experience is required.

• Thorough knowledge of travel related
  
  processing requirements; practical experience; ability to apply good
  
  judgment in the context of assignments given; ability to plan and manage
  
  conflicting priorities.


• Detailed knowledge of airline booking
  
  procedures and systems and related fare structures.


• Ability to utilise electronic booking
  
  systems.


• Shows pride in work and in achievements;
  
  demonstrates professional competence and mastery of subject matter; is
  
  conscientious and efficient in meeting commitments, observing deadlines
  
  and achieving results; is motivated by professional rather than personal
  
  concerns; shows persistence when faced with difficult problems or
  
  challenges; remains calm in stressful situations.


• Takes responsibility for incorporating
  
  gender perspectives and ensuring the equal participation of women and men
  
  in all areas of work.

• Works collaboratively with colleagues to
  
  achieve organizational goals


• Solicits input by genuinely valuing
  
  others’ ideas and expertise; is willing to learn from others


• Places team agenda before personal agenda


• Supports and acts in accordance with final
  
  group decision, even when such decisions may not entirely reflect own
  
  position


• Shares credit for team accomplishments and
  
  accepts joint responsibility for team shortcomings

• Develops clear goals that are consistent
  
  with agreed strategies


• Identifies priority activities and
  
  assignments; adjusts priorities as required


• Allocates appropriate amount of time and
  
  resources for completing work


• Foresees risks and allows for
  
  contingencies when planning


• Actively monitors and adjusts plans and
  
  actions as necessary Uses time efficiently Client Orientation:


• Considers all those to whom services are
  
  provided to be “clients” and seeks to see things from clients’ point of
  
  view


• Establishes and maintains productive
  
  partnerships with clients by gaining their trust and respect


• Identifies clients’ needs and matches them
  
  to appropriate solutions


• Monitors ongoing developments inside and
  
  outside the clients’ environment to keep informed and anticipate problems


• Keeps clients informed of progress or
  
  setbacks in projects


• Meets timeline for delivery of products or
  
  services to client

• Cover Letter (letter of motivation or
  
  application letter);


• The United Nations Personal History form
  
  (P-11), Download Here.


• Academic Certificate(s) and/or High
  
  School/Secondary Diploma;


• Copy of birth certificate; or copy of
  
  National ID; or copy of National Passport


• Internal candidates must submit the two
  
  (2) most recent performance evaluations (e-PAS).

For More Ugandan Jobs, Please Visit http://www.theugandanjobline.com

or find us on our facebook page https://www.facebook.com/UgandanJobline