Organisation: IntraHealth
International
Project Name: USAID
Strengthening Human Resources for Health (SHRH) Project
Duty Station: Kampala,
Uganda
For over 30 years, in more than 100 countries, IntraHealth
International has empowered health workers to better serve communities in need.
IntraHealth fosters local solutions to health care challenges by improving
health worker performance, strengthening health systems, harnessing technology,
and leveraging partnerships. In collaboration with governments, nongovernmental
organizations, and private- sector organizations around the world, IntraHealth
champions the needs and contributions of health workers—from doctors and nurses
to community health workers to health facility managers—and works to ensure
they have the tools, supplies, information, training, and support they need to
provide communities they serve with the best possible opportunity for health
and well-being.
About USAID SHRH Project:
The purpose of the Strengthening Human Resources for Health (SHRH)
project is to strengthen the capacities of central ministries, districts,
health professional councils, private not for profit and health training
institutions to effectively and efficiently plan, manage and utilize the health
workforce, and strengthen systems for sustained health worker performance to
improve health outcomes for the people of Uganda.
Job Summary: The Senior
Finance and Administration Manager will oversee all field based financial
aspects of a new large and complex health project. The incumbent will provide fiscal leadership
for project activities, ensuring the effective use of donor resources to meet
project goals. He / she will be responsible for all project oriented financial
systems including budgeting, monitoring, forecasting as well as all legal,
audit and contractual compliance. S/he leads the implementation of these key
systems by ensuring that activities are implemented in accordance with the
organization’s mission, strategic objectives, and program approaches and comply
with IntraHealth’s and USAID’s policies, procedures and guidelines. The
incumbent will also be tasked to ensure that IntraHealth policies and
procedures are compliant with Ugandan law and effectively implemented
throughout the program in consultation with proper legal support.
Key Duties and
Responsibilities:
1. Planning, Budgeting and Reporting:
- Oversees the development, monitoring, and
review of the project budget and ensure effective development of monthly
projections and cash advance forecasts - Make sure that there is compliance with
donors’ agreements and that all activities are implemented as per the
approved agreement and budget. - Manages the preparation of high quality
USAID quarterly and annually financial reports as well as the PEPFAR
expenditure analysis report. - Works closely with the country and Chapel
Hill Finance staff, monitor grant spending to ensure timely expenditure of
donor funds and project closure and adherence with donor regulations. - In charge of developing annual program
budgets in consultation with the Chief of Party, Technical team and Chapel
Hill based project management team.
- Ensures accurate financial forecasts and
secure adequate and timely financing for activities and procurements with
close consultation with the Finance and Program units - Ensures that financial management systems
provides accurate, current and complete disclosure of financial
transactions, aligned with IntraHealth’s policies and procedures - Actively monitors proper management of
cash flow and assures that budgets are followed and the project does not
overspend - Regularly reviews monthly financial
statements and bank reconciliation statements for - IntraHealth bank accounts
- Designs and implements sound internal
control systems to safeguard assets, financial records and documents of
the organization - Reviews disbursements and payroll costs
for authenticity and accuracy - Provides financial performance feedback to
the project leadership team and IntraHealth Headquarters program and
finance support staff - Actively facilitates and follows-up change
of bank signatories and bank procedures. - Review financial reports of sub- grantees,
whenever applicable, and ensure that expenditures are in line with the
budget and in compliance with donor regulations - Offer technical support on financial
management to the Chief of Party - Determine the fund requirement and submit
the Fund Request Statements to headquarters within the time frames and
ensuring that funds are available at all times to meet the project
requirements. - Overseeing organizational risk and
liability, particularly related to ensuring compliance with all relevant
USAID regulations and local laws pertaining to financial transactions and
subcontract agreements. - Carrying out analyses of financial data to
inform project management as required - Perform periodic financial analysis of the
sub-grantees financial and administration systems to ensure compliance
with USAID regulations and terms of sub-agreementPerform financial
assessment of sub-grantees as and when required by the Project Director.
- Serves as liaison with external auditors,
facilitates internal and external audit undertakings. - Prepares responses to audit findings and
follows-up on the implementation of audit recommendations. - Monitor implementation of action/
corrective action plans relative to both internal and external audits and
report back to the Chief of Party and IntraHealth Headquarters - Administration and Logistics
- Manages all local and foreign procurements
to ensure are in line with USAID and IntraHealth procurement procedures
and guidelines. - Manages the selection of suppliers, car
rentals, travel agency, etc where necessary. - Oversees all Administrative and General
Services like expatriate staff issues, safety and security of premises,
office administration, work place ethics and office space allocation,
utilities and insurances, leases and maintenances, etc
- Oversees and supports HR and
administration systems to ensure that they that can provide accurate,
current and complete policies and procedures pertaining to human resource
management - Ensures all internal and external recruitments
are undergoing according to the IntraHealth International policies and
procedures, availabilities of budgets and are approved and/or reviewed by
IntraHealth-Chapel Hill. - Work closely with the HR Manager and
IntraHealth-Chapel Hill, lead the process of reviewing the salary scale by
commissioning a professional salary survey.
Qualifications, Skills and
Experience:
- The ideal candidate should preferably hold
a Master’s degree in administration, finance or similar field with right
or more years of experience in financial and administrative management
with organizations which manage international projects, or a Bachelor’s
degree and at least 12 years of experience in financial and administrative
management with organizations which manage international projects. - Proven ability to analyze financial data,
create and track budgets, set up and maintain financial management
systems, and experience with financial/accounting software. - Past experience in financial,
administrative and grants management of donor- funded projects, preferably
on large and complex USAID projects. - Certification with a local accounting
professional body and extensive knowledge of Ugandan financial laws and
regulations. - Demonstrated diplomatic and interpersonal
skills and ability to manage staff effectively in a complex and changing
environment. - Demonstrated ability to manage
confidential matters discreetly and with the trust and confidence of
colleagues and clients. - Excellent written and oral communication
skills in English. - Computer literacy skills i.e. proficiency
in the use of MS Office applications including Word, Excel, Power Point,
and Outlook knowledge of QuickBooks, Serenic.
All suitably qualified and interested candidates who wish to join the
USAID IntraHealth International SHRH Project should send their applications to
the HR & Administration Officer via email to: jobs-uganda@intrahealth.org
The complete applications should include an updated CV and photocopies
of their certificates and testimonials.
NB: Total file size of
attachments should not exceed 2MB. Only shortlisted applicants will be
contacted.
Deadline: Friday, 29th May, 2015
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