Office Manager Careers - KSK Associates
Duty Station: Kampala, UgandaKSK Associates is a Professional Services Firm that provides Financial Consultancy Services including Assurance and Business Advisory Services, Business Planning, Feasibility studies & Project Proposal Preparation, Human Resource, Risk Management and Information System Solutions.Key Duties and Responsibilities: Must be able to work with subcontractors and suppliers to ensure paperwork is in order including contracts, status checks, and insurance certificates;Keenly track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories;Maintain draw spreadsheets; prepare monthly draws to construction lender;Create and maintain a log to track material selections, upgrades and change orders;Enter expense data into Navision accounting software and compare actual vs. budgeted project costs;Set up new employees; collect and summarize timesheets; coordinate with payroll company;Organize and track warranty and product information for all purchases done;Assist with selection, research, bidding and ordering of construction materials;Assist with the preparation of bid packages, sending out RFP’s and evaluating subcontractor/ supplier bids;Prepare and update a phone/ contract list for subcontractors and material suppliers;Keep office stocked with office supplies (i.e. Paper, toner, furniture etc) post required items at the jobsite;Perform computer information back-ups;Perform periodical website updates to company website;Run occasional errands for office supplies, material pick-ups;Answer phones; copy, scan, email and file documents; greet and direct visitors, maintain professional appearance and cleanliness of the construction office; andPerform any other duties that may be allocated to you from time to time;Qualifications, Skills and Experience: The applicant should preferably hold a Degree in Engineering or computer from a recognized University or relevant discipline;A minimum of two years construction office experiencePrior Navision accounting software, any Ugandan local language and also being practicing Roman catholic is desirable;Comfort working at home office in Mbalwa- Namugongo/ and construction trailer on the job site at Ntungwa/ Mitaano bridge in Rukungiri/ Kanungu boarder/ Enget bridge in Lira.Strong organization and communication skills; detail- oriented and conscientious;Good typing skills; proficient in MS word and Excel; able to work swiftly and accurately through various projects;Should have a Driver’s License.All suitably qualified and interested persons should submit their applications together with:Attached copies of all academic qualifications(transcripts and certificates); Detailed CVs and mobile telephone numbers; Three work references and or/academic references;The complete applications should be sent via soft copy to; recruitment@kskassociates.net. You could also physically deliver your application to any of our offices in East Africa. Kindly address applications to;Deadline: 18th June, 2014 by 5PM
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