Procurement Assistant Career Jobs at Instep Business Solutions (IBS)
Organisation: Instep Business Solutions (IBS)Duty Station: Kampala, UgandaInstep Business Solutions (IBS) looks to recruit for its valuable client, a leading professional cleaning and allied services company is looking to recruit a Sales Administrator to join its vibrant sales team.Job Summary: The Procurement Assistant will provide support to the organization in provision of materials and equipment used in operations.Key Duties and Responsibilities: Organize all procurement activities relating to request for proposals, sealed bids, and price quotes. Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department/school; identify available suppliers for each requisitioned item.Process requisitions into purchase orders. Correspond with vendors regarding prices, product availability, and delivery. Data entry, verification and maintenance of an electronic requisitioning system or database.Organize and maintain computerized records containing vendor and bid information. Maintain and update professional library publications.Clerical duties including filing, typing, data entry, and completing and processing mail, standard purchasing forms and bid responses/quotations. Coordination of project procurement documentation (reports, correspondence, presentations, spreadsheets, supplier queries and data, purchase orders, requisitions etc.) including the preparation, formatting, approval and distribution.Coordinate meetings and logistical details for the project procurement team, including travel, off-site meetings and meeting requirements. May attend meetings for administrative support.Distribution, maintenance of hard-copy and electronic filing for project procurement records and other files.Respond to both internal and external inquiries on basic procurement issues. Qualifications, Skills and Experience: The candidate should hold professional CIPS Diploma in Purchasing & Supply or its equivalentA minimum of two years relevant working experience Past exposure and experience in the hospitality industry is an added advantageProficiency in ICTExcellent communication and interpersonal skillsAbility to work as part of a team with minimum supervisionKeen to detailRemuneration: An attractive salary package, in addition to benefits is on offer dependent on skills, qualifications and experience.If you are interested in the aforementioned job opportunity, please send your CV in MS Word to jobs@instepbusinesssolutions.com and indicate the job title on the subject and current and expected salary.
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