Program Development Officer-Kampala Uganda.

Position Profile

• The program development officer is responsible for ensuring the production of timely reports for Donors and for developing a country communication strategy, both internal and external.

1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors

• Understand and disseminate Donors guidelines
• Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the Production of quality reports across areas and across Donors;
• Recruit and train Reporting Officers (both expatriate interns and/or national staff, if appropriate) to build up a productive and high performance team in line with THE ORGANIZATION’s principles of cost effectiveness and capacity-building;
• Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports;
• Work in close relation with the Departments to develop and incorporate more solid monitoring and evaluation components in reports;
• Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
• Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up

2. Developing Internal Coordination and Communication mechanisms

• In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
• Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
• Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other THE ORGANIZATION operations through the ORGANIZATION Newsletter;
• Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.

3. Developing an External Donor Relations Strategy

• Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
• Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with THE ORGANIZATION country strategy and donor requirements;
• Act as point of contact for all Donor communication, including the organization of and hosting of Donor visits in the field.

Qualifications:

• Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology);
• Previous experience in the humanitarian field, proposals development, and donor relations are required
• Previous experience abroad is required
• Fluency in written and spoken English
• Strong writing abilities and analytical skills
• Skills in political sciences or international relations
• Ability to work efficiently under pressure

Conditions:

• Salary defined by the ORGANIZATION salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Transportation costs covered, + luggage allowance
• Provision of medical, life, and repatriation insurance