Finance Assistant Job In Uganda (Innovations for Poverty Action) - 2015

Responsibilities:

• Maintain the bank file, ensuring that all bank information is properly filed and updated;
  Record advance payments and returns in an Advance Log Sheet and keep up-to-date on individual balances for each advance;


• Prepare monthly amortization entries of prepaid accounts;


• Maintain benefits accrual documentation and prepare monthly benefits accrual entries;


• Prepare the allocation journal entries (clearing of pool accounts);


• Assist with month-end balance sheet account reconciliations;


• Make sure that all supporting documentation is prepared and filed according to IPA and donor
  procedures;


• Prepare cash payment vouchers and ensure that all cash transactions are fully and properly
  documented;


• Review expense reports, including staff and advance expense reports, for accuracy and
  completeness and ensure that expense reports have been fully approved before payment;


• Perform weekly cash count with the Administrative Assistant and witnessed by the
  HR/Operations Manager;


• Maintain the un-cleared cash advance file and prepare past due advance report for the Finance
  Manager;


• Prepare checks or wire transfer requests based on fully approved documents and present to
  approved check-signers for review and signature;


• Prepare bank payment vouchers and ensure that all bank transactions are properly and fully
  documented;


• Record payment vouchers in SAGE accounting system;


• File all cash and bank vouchers and maintain voucher filing system such that files are updated,
  complete and safeguarded and stamped;


• Perform other duties as assigned commensurate with position roles and responsibilities.

Qualifications:

• A University degree/ diploma in Accounting;


• An additional certification in professional accounting practice;


• 3 years progressive experience in Financial Accounting;


• A minimum of 1 year post-qualification experience within the NGO Sector;


• Computer literate, with working knowledge of MS Word, MS Excel and Accounting Software;


• Demonstrates knowledge of general record keeping and filing.


• Demonstrates Excellent communication and inter-personal skills;


• Strong analytical and problem-solving skills with attention to details;


• Ability to deliver creative and participatory solutions;


• Demonstrates diplomacy and tact and is a team player;


• Demonstrates high moral ethics;


• Highly pro-active, self-disciplined and time conscious;


• Demonstrates strong business orientation, organizational, methodical and planning skills;


• Maintains confidentiality of data/information obtained;


• Busy environment that requires excellent organizational, time and stress- management skills to
  complete tasks.