Organisation: AIDS Healthcare Foundation (AHF)
Duty Station: Kampala, Uganda
Founded in 1987, AIDS
Healthcare Foundation is the largest specialized provider of HIV/AIDS medical
care in the nation. Our mission is to provide cutting edge medicine and
advocacy, regardless of ability to pay. Through our healthcare centers,
pharmacies, health plan, research and other activities, AHF provides access to
the latest HIV treatments for all who need them.
Key Duties and Responsibilities:
- Provide
technical support and integrative coordination in the planning,
development and implementation of the program. - Steer
the implementation of country Logistics, procurement, inventory, supply
chain and operational risk framework & management tools. - Ensure
the implementation and adherence to the operating policies and procedures
and participates in the biannual review of the policies and procedures. - Actively
participates in annual budget development and management; monitoring of
variances in the operational budget. - Plan
and coordinate pre-qualification of suppliers and service providers,
timely procurement & delivery of goods/services in accordance with AHF
policies, and monitor compliance to contractual terms - The
incumbent will be a member of procurement committee, manage solicitation
of bids, analysis and presentation to the procurement committee in line
with AHF procurement policy & guidelines. - Oversee
AHF estates and assets through routine & timely renovations, repairs
and maintenance; supervision of construction works, timely payment &
continuous supply of power and water, timely payment of rent and renewal
of contracts, MoUs and operational licenses. - Implement
and ensure the performance of Information and Communication Technology and
Network management both Data and voice. Timely payment of communication
bills and regular servicing/repair of equipment. - Ensure
timely submission of assets for Insurance cover and management of asset
insurance claims in accordance with AHF policies & procedures - Ensure
safety & regular update of the Fixed Asset Register, identify/notify
management assets due for disposal and participate in midyear/annual stock
counts & Asset verification - Participants
in the process to identify, recruit and remuneration of support part time
staff including casual workers, locums & volunteers. - Actively
participate in program growth and set up of new sites/clinics - Oversee
the management of AHF rentable properties to ensure timely collection of
rent & utilities and ensure full capacity utilization. Participant in
periodical external audits & ensure implementation of operational
Audit recommendations in accordance to AHF resources - Prepare
and negotiate leases, contracts and agreements to assist AHF Uganda Cares
with securing the best financial position possible. - Ensure
preparation of monthly Stock report (Hard& Software reports) and
report to management in case of any discrepancy. - Regularly
review and ensure timely Maintenance of vehicles and equipments,
Management of vehicle logbooks, management of fuel total cards and
preparation fuel consumption to inform management of any
discrepancy/anomaly. - Actively
participate in identification, quantification, monitoring and review of
risk management policies, systems and programs in accordance with the AHF
guidelines and business plan to mitigate operational Risk in the
organization. - Provide
leadership, coach & mentor Operations personnel (Regional Admin
Managers/ Officer, IT Desk Officer, Supplies Assistant, Stores Assistant
etc)
Qualifications, Skills and
Experience:
- The
AIDS Healthcare Foundation Operations Manager should possess a good
Bachelor’s degree in Administration, management or business studies from
recognized college or university. Post graduate Degree or a professional
course in management and Accounting is a must. - At
least five to seven years’ experience in a field directly related to
operational duties and specified responsibilities. - Past
exposure and experience working in healthcare delivery systems or related
field is and added advantage.
All suitably qualified
candidates who wish to join AIDS Healthcare Foundation should be encouraged to
Apply Online at the web link below.
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