Organization: United Nations
Multidimensional Integrated Stabilization Mission in the Central African
Republic (MINUSCA)
Duty Station: Entebbe,
Uganda
Job Opening Number:
MINUSCA-2015-GS-LOG-067
Report to: Logistic Officer
The Security Council established the United Nations Multidimensional
Integrated Stabilization Mission in the Central African Republic (MINUSCA) by
its resolution 2149 (2104) of 10 April 2014 and requested the Secretary-General
to subsume BINUCA in the new mission as of the date of the adoption of that
resolution. It further requested the
Secretary-General to ensure a seamless transition from BINUCA to MINUSCA.
Acting under Chapter VII of the Charter of the United Nations, the
Security Council authorized MINUSCA to take all necessary means to carry out
its mandate, within its capabilities and its areas of deployment.
Key Duties and Responsibilities:
Within delegated authority, and the supervision of the Logistic Officer,
the Logistics Assistant will be responsible for the following duties:
- Technically supports more senior staff
with respect to all aspects of major services contracts. - Maintains database used by MINUSCA to
monitor mission specific and Systems Contracts reports. Serves as a focal
point for the production of field mission cost estimates. - Maintains supporting files and database
with respect to Supply section Letters of Assistance (LOA). Controls and
manages supply related items requisitioning and delivery. - Records contract actions and monitors
activity. This includes coordinating with missions on delivery schedules,
follow-up and receipt of Receiving and Inspection (R&I) Reports,
verification of invoices against R&I reports, recording contract
status at all stages of processes. - In charge of managing and maintain records
of the procurement thresholds set for each contract - Initiates requisitions when required,
records deliveries, progressive funding and expenditures, liaises with
missions on receipts and associated actions.
- Manages and maintains records of the
direct provisioning process. - Supports in the preparation and
compilation of the Aviation Safety Annual Report Assists in the execution
of technical evaluations for long and short-term contracts. - Establishes and maintains relevant
reference library. - Actively co-ordinates with missions on
spare parts consumption rates and usage patterns.
- Prepares requisitions and enters IMIS data
to initiate requisition process. Provides updates of requisition status on
a regular basis. - Regularly reviews cost estimates for input
into budget formulation. - Actively monitors budget estimates and
reports on funding allocations. - Maintains, updates and ensures accuracy
and completeness of computer database recording requisition details,
purchase orders, delivery and invoice actions. - Prepares relevant Letters of Assistance
(LOAs) and obtains the funding certification. - Assists with the preparation of
presentations to the Headquarters Committee on Contracts for LCC supply
and transport/vehicle related procurement action beyond the financial
delegation of missions. - Familiarizes new staff with respect to
work requirements and applicable UN guidelines and office - Performs any other duties as required.
Qualifications, Skills and
Experience:
- The ideal candidate for the United Nations
MINUSCA Logistics Assistant career opportunity should hold a High school
diploma or equivalent - At least five (5) years’ experience in
supply management, contracts administration, logistics or related area. - Language: English and French
are the working languages of the United Nations Secretariat For the post
advertised, fluency in oral and written English is required. Knowledge of
another official United Nations language is an advantage.
- Professionalism: Knowledge of
policies, practices and regulations on management of supplies, purchasing
and logistics and ability to apply them in an organizational environment
Ability to maintain accurate records and prepare reports on a wide variety
of data. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges,- remains
calm in stressful situations. Commitment to implementing the goal of
gender equality by ensuring the equal participation and full involvement
of women and men in all aspects of work. - Communication: Speaks and
writes clearly and effectively; listens to others, correcdy interprets
messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness
in sharing information and keeping people informed. - Teamwork: Works collaboratively
with colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to leam from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings. - Planning& Organizing: Develops
dear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees
risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently. - Accountability: Takes ownership
of all responsibilities and honours commitments; delivers outputs for
which one has responsibility within prescribed time, cost and quality standards;
operates in compliance with organizational regulations and rules; supports
subordinates, provides oversight and takes responsibility for delegated
assignments; takes personal responsibility for his/her own shortcomings
and those of the work unit where applicable. - Creativity: Actively seeks to
improve programmes or services; offers new and different options to solve
problems or meet client needs; promotes and persuades others to consider
new ideas; takes calculated risks on new and unusual ideas; thinks
“outside the box’; takes an interest in new ideas and new ways of doing
things; is not bound by current thinking or traditional approaches. - Client Orientation: Considers
all those to whom services are provided to be ‘clients’ and seeks to see
things from clients’ point of view; establishes and maintains productive
partnerships with clients by gaining their
trust and respect; identifies clients’ needs and matches them to
appropriate solutions; monitors ongoing developments inside and outside
the clients’ environment to keep informed and anticipate problems; keeps
clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client - Commitment to Continuous Learning:
Keeps abreast of new developments in own occupation/ profession; actively
seeks to develop oneself professionally and personally; contributes to the
learning of colleagues and subordinates; shows willingness to learn from
others; seeks feedback to learn and improve. - Technological Awareness: Keeps
abreast of available technology; understands applicability and limitation
of technology to the work of the office; actively seeks to apply
technology to appropriate tasks; shows willingness to learn new
technology.
All suitably qualified and interested candidates desiring to serve the
United Nations Multidimensional Integrated Stabilization Mission in the Central
African Republic (MINUSCA) in the aforementioned capacity express their
interest by sending the following documents;
- An Updated CV
- The United Nations Personal History Form
(P-11), download here - Academic certificates and High School
Diplomas - Birth Certificate – if not, a combination
of (i) Assessment of Age and National ID Card (the Assessment of Age on
its own isn’t acceptable) - Three letters of reference from former
employers or academic instructors for external candidates. - Internal candidates must submit two of the
most recent performance evaluations (EPAS)
All the above completed documents should be sent via E-mail to:
minusca-recruitmentNTL@un.org. Please label the subject of your E-mail as VA
MINUSCA-2015-GS-LOG-067.
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