Emergency Programme Support Officer | - 2015

Reference:DK/SS/PSOCountry: South SudanJob Title: Emergency Programme Support Officer

Contract Grade:Volunteer

Contract Length: 1 year

Date Needed By: July 2015

New Post or Replacement: Replacement

Accompanied/Unaccompanied:Unaccompanied

Exact Job Location: Juba, with occasional travel to field locations

Reports To: Grants and Information Manager

Liaises With: Country Director, Programmes Director – Emergency, Area Coordinator, Programme Managers, Country Financial Controller

Main Duties and Responsibilities:

Reporting:

· Support programme staff in the development and timely submission of high quality donor reports, using appropriate templates and guidelines.

· Draft and/or review reports on behalf of the programme team as required, conducting field visits to collect information, photographs and/or case studies as required.

· Support the Grants and Information Manager (GIM) in ensuring that the reporting schedule is up-to-date and that programme teams are informed of the donor reporting requirements and that appropriate guidelines and templates are shared.

Programme Development:

· Support programme staff in the development of high-quality concept notes and proposals for emergency programmes.

· Conduct desk-based research in order to enable the provision of relevant, up-to-date contextual input in proposal development.

· Produce “in-house” programme briefs or case studies that demonstrate best practice in areas of Concern’s work and also address problems/constraints and critical issues.

· Participate in planning processes with the Grants and Information Manager and Programmes Director to support the identification of funding needs and opportunities for further funding.

Communications and Information Management:

· Liaise with programme teams to produce and disseminate emergency programme situation reports, documenting and sharing updates on achievements and challenges

· Support communications functions through the dissemination of news and relevant articles, and the development of programme briefs, presentations, etc.

· Support representation of Concern by attending cluster meetings, supporting cluster reporting, and liaising with clusters as required

· Act as a focal point for advice and information on a wide range of programme-related issues.

· Support the Grants and Information Manager in filing both hard and electronic copies of all documents, including versions of contracts, reports/proposals/etc. ‘as sent to donor’.

Monitoring and Evaluation:

· Support the monitoring and evaluation of all emergency programmes as required.

· Support capacity building of staff in M&E, data collection and reporting.

· Assist in surveys, studies and research conducted by the programmes.

· Ensure learning documentation is shared with relevant staff.

· Ensure soft and hard copies of tools, data, and reports are filed on the shared folder.

General:

· Maintain open communication and good working relations with all departments and act as a focal point for advice and information on a wide range of programme-related issues.

· Provide all necessary documentation support to the senior management team (SMT), including preparation for and recording of SMT meeting minutes.

· Contribute to development, review, and revisions of institutional and country programme strategies and policies, and assist SMT with research as requested and agreed.

· Any other tasks mutually agreed with the GIM, Programmes Director and /or CD.

Person Specification:

Essential:

Education, Qualifications & Experience:

· Education (diploma or above) in a relevant discipline, e.g.: Humanitarian Studies; Development Studies; International Politics; Conflict; or other relevant social science disciplines.

· Previous experience with an international/national non-governmental organisation.

Special Skills, Aptitude or Personality Requirements:

· Excellent English writing and communication skills with substantial previous experience of research, documentation and/or report writing.

· Excellent computer skills, including Microsoft Word, PowerPoint and Excel.

· Ability to work with a multi-national team in an isolated environment.

· Ability to work on own initiative and as part of a team.

· Ability to organise and prioritise workload, using initiative when appropriate.

· Ability to cope with stress and work under pressure.

· Self-motivated, progressive and proactive.

· Flexibility, adaptability, sense of humour, and patience.

Desirable:

· Knowledge of donors and their requirements (ECHO, EU, USAID/OFDA, Irish Aid, DfID).

· Knowledge of monitoring and evaluation processes.